Sources Sought Lenel Onguard Access Control System VARs

Type of document: Contract Notice
Country: United States

Sources Sought Lenel Onguard Access Control System VARs

Department of the Air Force

Official Address:
308 West D. Ave
Bldg 260
Suite 130 Eglin AFB FL 32542-5418

Zip Code:

Kangsu Suh, Contract Specialist, Phone 8508820339, Email – Yesenia Manzur, Contracting Specialist , Phone 8508823194, Email


Date Posted:


Contract Description:

The Department of Defense, United States Air Force (USAF), Air Force Materiel Command (AFMC), Air Force Test Center (AFTC), is currently conducting market research for viability of establishing a Blanket Purchase Agreement (BPA) and is seeking capabilities statement from all potential sources that are certified Value Added Resellers (VARs) for Lenel, including small businesses (SB), 8(a), HUBZone, Economically Disadvantaged Woman-Owned (EDWOSB), Woman-Owned (WOSB), Service Disabled Veteran Owned (SDVOSB) small businesses that are capable of providing the materials and services pertaining to Lenel’s OnGuard Access Control System.

Normal response call (non-emergency) – provide an 8-hour response time once receiving notification of a non-emergency condition. Non-emergency conditions are failures at an individual component level resulting in minimal impact to the overall operation of the facility.

Emergency response call – provide on-site response for critical components within a 4-hour response time. Critical emergencies are failures at a system or panel level and would result in the loss of the entire section of a building or place the facility at high risk. Adequate repairs to gain access and or secure the facility must be made within the 4-hour window.

Please indicate if you are able to provide one or both of the type of response calls described above for the services listed below.

1. 24/7 call handling (separate from the Normal/Emergency response call described above)
2. Quarterly maintenance inspection (separate from the Normal/Emergency response call described above) – inspection, testing and adjusting of card/PIN reader controlled doors, perimeter door position switches, equipment enclosures and service/storage equipment racks. System checks including error logs, false alarms, trouble conditions, and badge printer errors. Reader and door hardware testing. Backup of access control system configuration; confirm correct recording preferences de-frag all hard drives as needed; and run system-wide diagnostic reports in order to identify nuisance alarms and/or faulty equipment. Include one (1) site-wide vulnerability assessment designed to identify gaps in current electronic security protection scheme and customer interview regarding needs analysis. Documentation must include test results for each location and system that clearly shows the customer has witnessed the test procedures and signed off as working.
3. Trouble shoot System Faults, per hour labor charge
4. Replace or repair Faulty Wiring, per foot
5. Install new Controller power supply
6. Install new battery back‐up system
7. Install new power supply charger
8. Install new wiring
9. Install new PIN pad
10. Install new electronic striker
11. Install new Emergency Exit buttons
12. Install Magnetic Door Locks and Strikers
13. Install new Mag Lock
14. Install interface module
15. Install new Dual reader Controller
16. Install new Reader interface module.
17. Emergency Response Fees
18. Replace, Repair Faulty PIN Pad
19. Replace, Repair Power Supply
20. Replace, Repair, Battery Back‐up system
21. Replace and repair magnetic door locks
22. Repair or Replace electric door strikes
23. Repair or Replace interface Module
24. Replace or Repair Emergency Exit control Buttons
25. Repair or Replace Electric power supply charger
26. Repair or Replace Desk Push Bottom
27. Program Access Control System Software
28. Install Software Upgrade

1. LNL‐CTX LNL: 12.x16x5 cabinet only, with lock
2. LNL‐2220 LNL: Intelligent Dual Reader Controller
3. LNL‐1320‐S3 LNL: Dual Reader Interface Module, S3
5. 15‐2 Switch, Desk Push Button, MO SPDT
6. AL600ULXB ALT: AL600ULX Board Only 6 amps‐ Controller Power
7. AL600ULPD4 ALT: Power Supply‐Charger, 12 VDC Or24 VDC‐ Lock Power
8. PS1270F1 PWS: Battery, SLA, 12V 7Ah F1
9. 1006CLB‐630 HES: 1006 Strike Complete for Latchbolt
10. 5900‐12/24D‐630‐H Electric Strike
11. 7170‐540 Adams Rite Electric Strike
12. 6211‐630 Von Duprin Electric Strike
13. US18007B US Lock Electric Strike
14. 8371 RCI Mini Maglock
15. EC171 EFF Electric Strike
16. 7501‐12D‐630 Hes Electric Strike
17. 710‐75 Folger Adams Electric Strike
18. 5000‐12D Hes Electric Strike
19. M32 Securitron Maglock
20. 8320 Dual Mag Locks
21. L65U RCI Electric Strike
22. 2511TJ Dynalock Mini Maglock
23. Lenel On Guard system Software, upgrade

1. If available, interested party may provide capability description of their maintenance agreement or a form of “package deal” that may provide coverage for all or part of the services/materials listed above.

All interested vendors shall submit a response demonstrating their capability to provide these items and services to the Primary Point of Contact listed below. Response shall indicate at minimum, yes (can provide) or no (cannot provide), next to each service/part numbers listed above. Pre-established pricelists for all or some of the components above will be accepted and is encouraged as demonstration of capability.

Blanket Purchase Agreement entails:
Shipping shall be included, and listed on an approved price list. If and when request by either the Contracting Officer (CO) or a CO approved authorized caller issues a call order, the contractor shall supply all resources, management, personnel, equipment, facilities, transportation, tools, materials, supervision, and other resources and non-personal services necessary to provide services and materials described above. It is possible for BPA to be entered into multiple interested parties. Interested parties responding to this Sources Sought may indicate if they cannot provide services in cooperation with other parties that are to be Lenel VARs.

Proposals are not being requested or accepted at this time. As stipulated in FAR 15.201(e), responses to this notice are not considered offers and cannot be accepted by the Government to form a binding contract. No solicitation (Request for Proposal) exists at this time; therefore, do not request a copy of the solicitation. The decision to solicit for a contract shall be solely within the Government’s discretion.

The NAICS Code assigned to this acquisition is 334290, Other Communications Equipment Manufacturing, with a small business size standard of 750 employees. Respondents should indicate their size in relation to this size standard and indicate socio-economic status (i.e. SB, 8(a), HUBZone, EDWOSB, WOSB, or SDVOSB). Respondents are further requested to indicate their status as a Foreign-owned/Foreign-controlled firm and any contemplated use of foreign national employees on this effort. The Government reserves the right to consider a small business set-aside based upon responses hereto for any subsequent action. All prospective contractors must be registered in the System for Award Management (SAM) database to be awarded a DoD contract. No set-aside decision has been made. Note that a key factor in determining an acquisition to be a Small Business Set Aside is that small business prime contractors must perform at least 50% of the effort, as defined in FAR Clause 52.219-14.

Any information submitted by respondents to this sources sought is voluntary. This sources sought notice is not to be construed as a commitment by the Government, nor will the Government reimburse any costs associated with the submission of information in response to this notice. Respondents will not be individually notified of the results of any government assessments. The Government’s assessment of the capability statements received will factor into whether any forthcoming solicitation will be conducted as a full and open competition or as a set-aside for small business, or any particular small business program.

CAPABILITIES STATEMENT: All interested vendors shall submit a capabilities statement that explicitly demonstrates their capability to provide the requirement as stated in this notice to include delivery F.O.B Destination. The capabilities statement should be brief and concise, yet clearly demonstrate an ability to meet the stated requirement. The response must not exceed 8 pages.

Responses may be submitted electronically to the following e-mail address: Correspondence sent via email shall contain a subject line that reads “FA2823-19-Q-9051, Lenel OnGuard Access Control System.” If this subject line is not included, the e-mail may not get through e-mail filters at Eglin AFB. Filters are designed to delete emails without a subject or with a suspicious subject or attachment. Attachments with files ending in .zip or .exe are not allowable and will be deleted. Ensure only .pdf, .doc, .docx, .xsls, or .xls documents are attached to your email. All other attachments may be deleted.

The Government may or may not use any responses to this sources sought as a basis for a subsequent project/requirement. Any project/requirement developed from the sources sought responses may be the subject of a subsequent acquisition; any such subsequent acquisition will be posted in separately. Responses to this sources sought will not be returned. The Government is under no obligation to acknowledge receipt of the information received, or provide feedback to the respondents with respect to any of the information submitted under this sources sought. No requests for a bid package or solicitation will be accepted; a bid package or solicitation does not exist at this time. In order to protect the integrity of any possible future acquisition, no additional information will be provided and no appointments for presentations will be made in reference to this sources sought.

Only government employees will review submitted responses to this sources sought. Respondents are advised that employees of commercial firms under contract with the Government may be used to administratively process submissions and perform other administrative duties requiring access to other contractor’s proprietary information. These administrative support contractors include nondisclosure agreements prohibiting their contractor employees from disclosing any information submitted by other contractors or using such information for any purpose other than that for which it was furnished.


Direct all questions concerning this requirement to Kangsu Suh at




Response Date:

Sol Number:


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