04 Jul 2018

Replace HVAC System in Bldg. 105

Type of document: Contract Notice
Country: United States

Replace HVAC System in Bldg. 105

Department of the Army

Official Address:
NEWBURGH NY 12550-5042

Zip Code:

Linda J Pulaski, Contracting Specialist, Phone 8455631701, Email linda.j.pulaski.civ@mail.mil


Date Posted:


Contract Description:

1. Background

This project will replace the existing HVAC system servicing building 105. The existing Daikin system has become unserviceable and requires replacement. The new system will replace the old line set system with a packaged ductwork system. Existing control system will be utilized.

2. Scope

Contractor shall furnish all tools, parts, material, labor, supplies, permits, equipment and incidentals required to properly perform work outlined below.
All work shall be performed in in a safe manner and shall be accomplished in accordance with all local, state, federal, and safety regulations to include any hazardous waste disposal if necessary.

All materials to be installed must be submitted and approved prior to installation.

All debris will be disposed of at contractor’s expense and not be placed in government furnished containers. Contractor shall not use any government equipment to include; man lifts and forklifts. The contractor shall notify the Contracting Officer if deliveries are being made to the 105th AW.

3. Objectives

This contract involves the removal of the existing Daikin HVAC system and associated plumbing that services the office/common use areas of the Small Air Terminal, building 105.
Remove the exiting Daikin outside unit and all associated lines that supply refrigerant to the 10 internal FCU’s.
Existing controls, Tracer Summit, wiring can be saved and reused with new system.
Supply and install new 15 ton cooling, 270 MBH heating package unit.
Supply and install new ductwork as required, existing ductwork can be utilized to the extent possible. Penetrate building exterior as required.
Supply and install new VAV boxes in place of old FCU’s and all associated ducting and control wiring.
Existing ceiling requiring removal to facilitate installation is part of this work and existing tile and grid can be reused as long as it is stored and handled to remain in good condition upon reinstall.
Run new natural gas line from mechanical room to new unit.
Perform start up and balancing of the system.
New unit will be tied back into existing Trane Tracer Summit software and maintain the existing controls and monitoring points as current system.
Include one maintenance/service call during winter months to adjust boiler modulation.


All parts and materials shall be genuine replacement parts, as manufactured or recommended by the manufacturer. Only new standard parts shall be used in completed repairs. Performance shall take place at the 105th Airlift Wing, Stewart ANGB, Newburgh, NY.

5. Government Furnished Property: None

6. Security

Contractors should be aware that this is a Military Installation and that all access to this installation is granted by the 105 AW Base Defense Squadron. The U.S. government will not be held liable for any delays or breach of contract caused by refusal of the 105th AW Base Defense Squadron. If a gate pass is not granted to a contractor allowing the delivery of goods, execution of warranty support, or performance of services please contact the contracting officer.

A contractor’s badge will be issued once the contractor enters the main gate at Stewart Air National Guard Base. All employees are required to have the proper ID (social security card, driver’s license, state ID, immigration card, U.S. Passport, etc.). If they do not have the proper ID, they will be turned away. Vendors should be aware that Anti- Terrorism Force Protection Measures are applicable to this contract. Vendors will be briefed on these measures by Base Defense personnel if recurring or long term access is required to Stewart ANG Base. Otherwise you will be escorted at all times by a member of Stewart ANG Base.

7. Safety Requirements

The contractor shall comply with all Occupational Safety and Health Act (OSHA), federal, state, and local laws, regulations, and requirements regarding safety, as applicable to the services provided under this contract. In the event safety laws or regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

8. Contractor Manpower Reporting

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the 105th Airlift Wing via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

Reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year, beginning with 2015. Contractors may direct questions to the help desk at:


Prior to award, selected contractor must be registered in the System for Award Management (SAM). Registration in SAM is in order to receive payment for products/services rendered to the
Government. If you are not registered you may request an application though the SAM website at Lack of registration in SAM will qualify contractor as ineligible for award.



Response Date:

Sol Number: