20 Jun 2018

Bus Services for School Age Summer Camp

Type of document: Contract Notice
Country: United States

Bus Services for School Age Summer Camp

Department of the Air Force

Official Address:
2402 Vandenburg McGuire AFB NJ 08641

Zip Code:

Angelica Hibbert, Contract Specialist, Phone 6097542403, Email angelica.hibbert@us.af.mil – Christine T. Lehtinen, Contracting Officer, Phone 6097544713, Fax 6097544642, Email christine.lehtinen@us.af.mil


Date Posted:


Contract Description:
Bus Services for School Age Summer Camp Field Trips 2018
Joint Base McGuire-Dix-Lakehurst (JB MDL), NJ

This is a combined synopsis/solicitation for bus services for school age summer camp field trips 2018 to support Joint Base McGuire-Dix-Lakehurst, New Jersey in accordance with (IAW) Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes only the solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation F3A3908094AW01 is being issued as a Request for Quotation (RFQ) using simplified acquisition procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-98 (effective 31 May 18) and Defense Federal Acquisition Regulation Supplement 20180601 (effective 30 May 18). It is the contractors’ responsibility to be familiar with applicable clauses and provisions. This requirement is being issued as 100% small business set-aside. The North American Industrial Classification System Code is 485510 with a size standard of $15M.

The government intends to issue a firm fixed price purchase order. The period of performance for this effort is 9 July 2018 – 23 August 2018.

Request all offerors to submit their prices on the attached spreadsheet and submit past performance questionnaires to references for efforts similar to the Government requirement. Additionally, offerors must provide insurance information with their quote.
**Note: All offerors are required to fill-out and return Federal Acquisition Regulation clause 52.212-3 Alt 1. (attached)

QUOTES DUE DATE: All quotes are due no later than 27 June 2018 at 1:00pm EST. Quotes may be emailed to angelica.hibbert@us.af.mil, or mailed to 87th Contracting Squadron, ATTN: Ms. Angelica Hibbert, 2402 Vandenberg Avenue, Joint Base McGuire-Dix-Lakehurst, NJ 08641.

APPLICABLE PROVISIONS AND CLAUSES: Clauses and provisions incorporated may be accessed via the Internet at Federal Acquisition Regulation:

52.204-7 System for Award Management,
52.204-13 System for Award Management Maintenance
52.204-16 Commercial and Government Entity Code Reporting
52.204-18 Commercial and Government Entity Code Maintenance
52.204-20 Predecessor of Offeror
52.209-10 Prohibition on Contracting with Inverted Domestic Corporations
52.212-1 Instructions to Offerors- Commercial Items
52.212-4 Contract Terms and Conditions – Commercial Items
52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commerical Items
52.232-40 Providing Accelerated Payments to Small Business Subcontractors
52.252-1 Solicitations Provision Incorporated by Reference ()
52.252-2 Clauses Incorporated by Reference ()
252.203-7000 Requirements Relating to Compensation of Former DOD Officials
252.203-7002 Requirement to Inform Employees of Whistleblower Rights
252.203-7005 Representation Relating to Compensation of Former DOD Officials
252.204-7004 Alternate a, System for Award Management
252.204-7012 Safeguarding of Unclassified Controlled Technical Information
252.225-7048 Export-Controlled Items
252.232-7003 Electronic Submission of Payment Requests and Receiving Reports
252.232-7006 Wide Area Workflow Payment Instructions
252.232-7010 Levies on Contract Payments,
5352.223-9001 Health and Safety on Government Installations
5352.201-9101 Ombudsman

The following provisions/clauses are applicable to FAR 52.212-5:
52.219-6 Notice of Total Small Business Set-Aside
52.222-3 Convict Labor
52.222-21 Prohibition of Segregated Facilities
52.222-26 Equal Opportunity
52.222-41 Service Contract Labor Standards.
52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act
52.222-50 Combating Trafficking in Persons,
52.222-55 Minimum Wages Under Executive Order 13658
52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving,
52.225-13 Restrictions on Certain Foreign Purchases,
52.232-33 Payment by Electronic Funds Transfer-System for Award Management.

ADDENDUM TO 52.212-1
Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.”
A. To assure timely and equitable evaluation of the quote, the offeror must follow the instructions contained herein. The quote must be complete, self-sufficient, and respond directly to the requirements of this solicitation.
B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists offerors may be required to submit information other than cost or pricing data to support a determination of price reasonableness.
ADDENDUM TO 52.212-2:

a. Basis for Contract Award
This is a Lowest Price Technically Acceptable (LPTA) award decision conducted in accordance with Federal Acquisition Regulation (FAR) 15, Contracting by Negotiation, as supplemented by the Defense Federal Acquisition Regulation Supplement (DFARS), and the Air Force Federal Acquisition Regulation Supplement (AFFARS). These regulations are available electronically at the Air Force (AF) FARSite, The Government will select the quote with the lowest evaluated price from among those meeting or exceeding the acceptability standards for non-price factors. A contract may be awarded to the offeror who is deemed responsible in accordance with the FAR Part 9.1, as supplemented, whose quote conforms to the solicitation’s requirements (to include all stated terms, conditions, representations, certifications, and all other information required by this solicitation) and is judged to represent the lowest price technically acceptable quote.

b. Solicitation Requirements, Terms and Conditions
Offerors are required to meet all solicitation requirements, such as terms and conditions, representations and certifications, and technical requirements, in addition to those identified as factors or subfactors. Failure to comply with the terms and conditions of the solicitation may result in the offeror being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such exceptions unacceptable.

c. Technical Factor
The Government’s technical evaluation team shall evaluate the technical submissions on an acceptable or unacceptable basis. An “Unacceptable” rating will render the entire quote unacceptable and, therefore, unawardable. Technically acceptable is defined as an overall rating of satisfactory or better on the past performance questionnaires on past or current contracts (including Federal, State, and local government and private) that have been performed within the last year for efforts similar to the Government requirement. Questionnaires must be submitted by the rater. Questionnaires will not be accepted when submitted by the offeror. Offerors who fail to provide this documentation will render their quote unacceptable.
ADDENDUM TO FAR 52.228-10 Vehicular and General Public Liability Insurance
(a) The Contractor, at the Contractor’s expense, agrees to maintain, during the continuance of this contract, vehicular liability and general public liability insurance with limits of liability for –
(1) Bodily injury of not less than $200,000 for each person and $500,000 for each occurrence; and
(2) Property damage of not less than $20,000 for each accident and $200,000 in the aggregate.

(b) The Contractor also agrees to maintain workers’ compensation and other legally required insurance with respect to the Contractor’s own employees and agents.


ADDITIONAL INFORMATION: To be considered for this award, Offerors must be registered in the System for Award Management (SAM) and Wide Area Work Flow (WAWF) database at prior to award. Lack of registration will make an Offeror ineligible for award. This notice does not obligate the Government to award the contract; nor does it obligate the Government to pay for any quote preparation costs. Quotes must be for all items stated, partial quotes will not be considered. Only firm fixed price offers will be evaluated. Award will be made (all or none) to one vendor.

Health Care: The medical treatment facility will provide urgent healthcare to contract employees (a contract employee is not a Government employee but is a contractor or an employee of a contractor) for injuries occurring while on duty. Urgent healthcare is defined as medical care authorized to the extent necessary to save life or limb and prevent undue pain and suffering. The contract employee will be transferred to a civilian medical facility as soon as the contract employee is stabilized. The cost of such treatment will be paid for, in full, within a reasonable period of time, by the contract employee and will not be borne by the 87th Medical Group, the United States Air Force or the Government. An AF Form 1127, Hospital Invoice/Receipt/Accounts Receivable Record, will be prepared to ensure collection and/or billing of charges. If a contract employee cannot pay for the treatment at the time of discharge, a statement of charges and a letter of indebtedness will be completed and billed to the contract employee for medical services rendered. An Accounts Receivable Record will be established for each contract employee who receives medical care and is unable to pay at the time of discharge. Follow-up on Accounts Receivable will be completed in accordance with AFMAN 41-120, Medical Resource Management Operations. After an Accounts Receivable Record is established and billing for outpatient medical services has occurred, the SF 558, Medical Record – Emergency Care and Treatment, will be annotated with the date of billing and the voucher number. It will then be forwarded to Outpatient Records in order to be filed in a temporary folder. The contract employee shall ensure that he/she provides timely notice to his/her medical insurance company and that if the insurance company is to make payment, the insurance company has adequate information and documentation to make payment. A contract employee treated for injuries caused during a natural disaster is not charged for outpatient care.
• Department of Defense Instruction (DoDI) 2000.16, DoD Antiterrorism (AT) Standards, 02 OCT 2006, paragraph E3.18, DoD Standard 18
• Defense Federal Acquisition Regulation Supplement (DFARS) (Reference (r)) reflects current DoD AT security requirements for defense contractors
• Joint Publication 3-07.2 Antiterrorism

Terrorism is defined as:
The calculated use of unlawful violence or threat of unlawful violence to inculcate fear; intended to coerce or to intimidate governments or societies in the pursuit of goals that are generally political, religious, or ideological. See also antiterrorism; combating terrorism; counterterrorism; force protection condition; terrorist; terrorist groups.

Antiterrorism – As a prelude and during performance of any contract, it is critical that the Contractor be supportive of all Department of Defense (DoD) requirements to protect personnel and their families, installations, facilities, information, and other resources from terrorist acts. All Contractors and Sub-Contractors are responsible for providing their personnel information on the JB MDL Antiterrorism Program. During performance of work, personnel security and protection of resources is critical for the installation to maintain a safe work environment. Contractors and contracted personnel will be alert for any suspicious activities while on the installation. If any situation appears to be suspicious, immediate actions must be taken to properly notify the 87th Security Forces Squadron (SFS) Emergency Control Center at 609-754-6001. Contractors must ensure that contracted personnel and vehicles are strictly controlled during performance of duty. For instance, Contractors shall use reasonable efforts to prevent any personnel or equipment from being placed in harm’s way or in a position that could aid or abet terrorists. It is strongly recommended that all contracted personnel take the computer-based training (CBT) for the DoD-approved Antiterrorism Level I Training at Contractors are encouraged to contact the JB MDL Antiterrorism Office at 609-754-1397 for information regarding the installation Antiterrorism Program.

1. Performance Work Statement
2. Pricing Schedule
3. Burlington County Wage Determination 2015-4191 Rev 5 dated 10 Jan 2018
4. Federal Acquisition Regulation 52.212-3, Alternate 1 to be filled out by all offerors
5. Security Forces Squadron Appendix
6. Past Performance Questionnaire

Response Date:

Sol Number: