01 Apr 2018

United Kingdom-Cambridge: Provision of GDPR Data Protection Officer function to the University Group

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2018/S 064-142674/EN)
Nature of contract: Service contract
Procedure: Open procedure
Regulation of procurement: EU
Type of bid required: Global bid

Contract notice
Services
Directive 2014/24/EU

Section I: Contracting authority
I.1) Name and addresses
Official name: The chancellor, masters and scholars of the University of Cambridge
Postal address: Procurement Services, 1st Floor South, Greenwich House, Madingley Rise,
Town: Cambridge
Postal code: CB3 0TX
Country: United Kingdom
Contact Person: Elizabeth Curry
Email: purchasing.intend@admin.cam.ac.uk
Internet address(es):
Main address:

I.3) Communication
Access to the procurement documents is restricted.Further information can be obtained at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Other type: Higher Education / Research
I.5) Main activity
Education

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Provision of GDPR Data Protection Officer function to the University Group

Reference number: UCAM 093/17
II.1.2) Main CPV code: 79200000
II.1.3) Type of contract: Services
II.1.4) Short Description: As a public authority under the General Data Protection Regulation (GDPR), the University of Cambridge Group (the University and its two major trading departments, Cambridge Assessment and Cambridge University Press) needs to appoint a statutory Data Protection Officer (DPO) to the standards of, and to perform the tasks set out in, Articles 37-39 of the GDPR.
The University has chosen to fulfil this requirement through a service contract.
The 3 parts of the University Group each employ a nominated member of staff to manage all operational data protection functions within their part of the Group (here termed Data Protection Practitioners, DPPs). The DPPs liaise between themselves on specific matters as appropriate but largely operate independently from each other. In addition, staff in various other offices across the three parts of the Group (e.g. information security managers) fulfil some operational functions related to data protection.

II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.3) Place of performance
Nuts code: UKH1
Main site or place of performance:
Cambridge.

II.2.4) Description of the procurement:
As a public authority under the General Data Protection Regulation (GDPR), the University of Cambridge Group (the University and its 2 major trading departments, Cambridge Assessment and Cambridge University Press) needs to appoint a statutory Data Protection Officer (DPO) to the standards of, and to perform the tasks set out in, Articles 37-39 of the GDPR.
The University has chosen to fulfil this requirement through a service contract.
The three parts of the University Group each employ a nominated member of staff to manage all operational data protection functions within their part of the Group (here termed Data Protection Practitioners, DPPs). The DPPs liaise between themselves on specific matters as appropriate but largely operate independently from each other. In addition, staff in various other offices across the three parts of the Group (e.g. information security managers) fulfil some operational functions related to data protection.
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2018-05-25End: 2019-05-24
This contract is subject to renewalyes Description of renewals:24 months

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted yes
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2018-05-03 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.7) Conditions for opening tenders
Date: 2018-05-03 Local time: 12:00

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
VI.3) Additional information:
General Information and Instructions.
1.1.
The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2015 (Directive 2014/24/EU) and is not subject to the European procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.
1.2.
The University reserves the right to accept any part of any tender. Information about the tender process to be followed does not amount to a legally binding offer by the University to follow the process so described. The University reserves the right not to follow or to modify the procedures as the University considers necessary.
1.3.
Tenders shall be submitted in accordance with and subject to the terms of these Instructions. Tenders not complying with any mandatory requirement (indicated by the word “shall” or “must”) may be rejected by the University acting in its sole discretion.
VI.4) Procedures for review
VI.4.1) Review body
Official name: The chancellor, masters and scholars of the University of Cambridge
Postal address: Procurement Services, 1st Floor South, Greenwich House, Madingley Rise,
Town: Cambridge
Postal code: CB3 0TX
Country: United Kingdom
VI.5) Date of dispatch of this notice:2018-03-29