25 Jan 2018 - By
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Zimbabwe-Harare: Miscellaneous services (2018/S 016-034025/EN)

Type of document: Invitation to tender
Country: Zimbabwe
OJEU Ref: (2018/S 016-034025/EN)
Nature of contract: Service contract
Procedure: Open procedure
Regulation of procurement: Agreement between the European Community and the Swiss Confederation
Type of bid required: Global bid

Contract notice
Services
Directive 2014/24/EU

Section I: Contracting authority
I.1) Name and addresses
Official name: Swiss Cooperation Office for Southern Africa Embassy of Switzerland in Zimbabwe
Postal address: 9 Lanark Road, Belgravia, P.O.Box 3440
Town: Harare
Postal code: 0
Country: Zimbabwe
Contact Person: Juliane Ineichen
Email: Juliane.Ineichen@eda.admin.ch
Internet address(es):
Main address:

I.3) Communication
Access to the procurement documents is restricted.Further information can be obtained at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
to the above mentioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.5) Main activity
General public services

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: SADC Regional Vulnerability Assessment and Analysis Programme: Institutionalisation Service Provision, 2018-2021, Phase 2
II.1.2) Main CPV code: 98300000
II.1.3) Type of contract: Services
II.1.4) Short Description: SDC seeks the services of a competent organisation or consultancy firm to develop and facilitate the establishment of an institutionalisation and sustainability framework for the RVAA programme within the SADC Secretariat and member states. The mandate will consist of 2 components, i.e. (i) Organisational/management review process, and (ii) Institutionalisation support processes. The organisational/management review process should consist of carrying out a detailed assessment of the effectiveness and efficiency of national vulnerability assessment committees’ current organisational/governance structure and management system(s) in achieving its goals in the context of regional and country evolving needs. This assessment should lead to the development of an action plan and accompaniment of SADC member states to ensure institutional positioning and integration of assessments and analyses in national government work, responsibilities and ownership.

II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.3) Place of performance
Nuts code: CH0
Main site or place of performance:
Southern Africa.

II.2.4) Description of the procurement:
SDC seeks the services of a competent organisation or consultancy firm to develop and facilitate the establishment of an institutionalisation and sustainability framework for the RVAA programme within the SADC Secretariat and member states. The mandate will consist of 2 components, i.e. (i) Organisational/management review process, and (ii) Institutionalisation support processes. The organisational/management review process should consist of carrying out a detailed assessment of the effectiveness and efficiency of national Vulnerability Assessment Committees’ current organisational/governance structure and management system(s) in achieving its goals in the context of regional and country evolving needs. This assessment should lead to the development of an action plan and accompaniment of SADC member states to ensure institutional positioning and integration of assessments and analyses in national government work, responsibilities and ownership.
II.2.5) Award criteria

Cost criterion -Name: AC1 Qualification and experience of nominated team/Weighting:30 %Cost criterion -Name: AC2 Understanding of the mandate and general approach/Weighting:25 %Cost criterion -Name: AC3 Procedure and project organisation/Weighting:20 %Cost criterion -Name: AC4 Financial proposal/Weighting:25 %
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Start: 2018-06-01End: 2021-05-31
This contract is subject to renewalyes Description of renewals:The option of directly awarding follow-up mandates is reserved.

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedure
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2018-03-05
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.7) Conditions for opening tenders
Date: 2018-03-12 Local time: 23:59
Information about authorised persons and opening procedure:The bids are not opened publicly. In accordance with FAPP Art. 8 para. 1d, the contracting authority safeguards the confidential character of all information provided by the bidder. The information to be published after the award of the mandate and the information to be disclosed in the framework of the FAPP Art. 23 para. 2 and 3 remain subject to reservation.

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
VI.3) Additional information:
Partial offers are not permitted.
Conditions for countries not party to the WTO agreement: None.
Terms of business: General conditions of business (GCB) for project implementation mandates – Version December 2015 These general conditions of business (GCB) shall be deemed accepted by the contractor on submission of the offer.
Negotiations: remain reserved.
Basic procedural principles: The Contracting Authority awards public contracts for services provided in Switzerland only to bidders who ensure compliance with the health and safety regulations and employment conditions for employees, as well as equal pay for women and men. If the service is provided abroad, the bidder must ensure at least compliance with the international labour organization’s fundamental conventions in accordance with Annex 2a PPO. The self-declaration form “Compliance with working conditions, workplace health and safety regulations and requirement of equal pay for men and women: Declaration by the supplier” has to be signed and is to be submitted with the offer.
Procedures for appeal: The tender proceeds in accordance with Section 3 of the federal ordinance on public procurement (PPO). There is no right of appeal.
Deadline / Remarks: The “Technical Proposal” and “Financial Proposal” shall be submitted in one envelope and shall contain a. one original signed hard copy of the technical and financial proposal labelled “Original” b. 4 signed copies of the Technical and Financial Proposal labelled, “Signed Copy” c. 1 data storage device (e.g. CD, DVD or Memory Stick) of all technical proposal and all financial proposal documents. Language for offers: English.
Remarks (Desired deadline for questions in written form)No information is given by telephone. Any question can be made by 1.2.2018 anonymously in the forum space at www.simap.ch Questions submitted late cannot be answered. Answers will be published on www.simap.ch by 9.2.2018. Bidders are themselves responsible for downloading the answers from SIMAP and for taking them into consideration in the preparation of the bids.
National reference publication: Simap of 22.1.2018, doc. 1003367 Desired deadline for questions in written form: 1.2.2018.
Documents of the invitation to tender are available from22.1.2018until 5.3.2018.
Conditions for obtaining the tendering documentation: The documentation on the public call to tender for the project mentioned can be downloaded from the platform www.simap.ch under: Running procedures, confederation, invitations to tender. In order to do so, you first have to register in the mentioned project. You will then be able to log in and use the password that you will have been sent by e-mail to download the documentation desired.
VI.4) Procedures for review
VI.4.1) Review body
Official name: Bundesverwaltungsgericht
Postal address: Postfach
Town: St. Gallen
Postal code: 9023
Country: Switzerland
VI.5) Date of dispatch of this notice:2018-01-22