29 Mar 2018

United Kingdom-v: Security Guarding Services

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2018/S 061-134958/EN)
Nature of contract: Service contract
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Services
Directive 2014/24/EU

Section I: Contracting authority
I.1) Name and addresses
Official name: The British Broadcasting Corporation (BBC)
Postal address: Broadcasting House, Portland Place
Town: London
Postal code: W1A 1AA
Country: United Kingdom
Telephone: +44 1234567890
Email: caroline.tonge@bbc.co.uk
Fax: +44 1234567890
Internet address(es):
Main address:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other activity: Broadcasting

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Security Guarding Services
II.1.2) Main CPV code: 79710000
II.1.3) Type of contract: Services
II.1.4) Short Description: The provision of Security Guarding Services to the BBC. The requirement is summarised below and a detailed Building Matrix sets out in detail what services are required per site for the BBC estate which is attached in general project attachments:
— control room manning, alarm and CCTV monitoring,
— provision of staff for static and mobile patrols,
— car park monitoring and control,
— close protection services,
— mobile keyholding services,
— first aid support,
— emergency and evacuation duties,
— investigation and verification of alarms including fire,
— production of reports and maintenance of documentation,
— conducting security risk assessments of BBC buildings to an agreed timescale and managing that process,
— conducting security risk assessments of designated home addresses as and when directed,
— provide a uniformed security service in compliance with all legal and statutory constraints to support routine and emergency manning at all times.
II.1.5) Estimated total value:
Value excluding VAT: 44000000.00 Currency: GBP
II.1.6) Information about lots:
The contract is divided into lots: no
II.2) Description
II.2.3) Place of performance
Nuts code: UK
Main site or place of performance:
BBC sites across the UK.

II.2.4) Description of the procurement:
The provision of Security Guarding Services to the BBC. The requirement is summarised below and a detailed Building Matrix sets out in detail what services are required per site for the BBC estate which is attached in general project attachments:
— control room manning, alarm and CCTV monitoring,
— provision of staff for static and mobile patrols,
— car park monitoring and control,
— close protection services,
— mobile keyholding services,
— first aid support,
— emergency and evacuation duties,
— investigation and verification of alarms including fire,
— production of reports and maintenance of documentation,
— conducting security risk assessments of BBC buildings to an agreed timescale and managing that process,
— conducting security risk assessments of designated home addresses as and when directed,
— provide a uniformed security service in compliance with all legal and statutory constraints to support routine and emergency manning at all times.
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: no
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options yes
Description of options: The BBC may at its discretion extend the contract on up to 2 occasions by up to 12 months on each occasion.

II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity,including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:Where there is more than one economic operator, the BBC reserves the right to require a grouping of economic operators to take a particular legal form or to require a single economic operator to take primary liability or to require that each party undertakes joint and several liability.
Please register your interest in this project by taking the following steps:
1— Register your company on the BravoSolution e-Tendering portal (this is only required once):
1.1— go to
1.2— click the link on the login page to register,
1.3— accept the terms and conditions and click “Continue”,
1.4— enter your correct business and user details,
1.5— note the username you chose and click “Save” when complete,
1.6— you will shortly receive an email with your temporary password.
2— Express an Interest in the tender:
2.1— login to the portal with the username /password,
2.2— click the ‘PQQs /ITTs open to all suppliers’ link, (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier)
2.3— click on the relevant PQQ /ITT to access the content,
2.4— Click the “Express Interest” button at the top of the page.
This will move the PQQ /ITT into your “My PQQs/ My ITTs” page. (This is a secure area reserved for your projects only,
2.5— you can now access any attachments by clicking “Buyer Attachments” in the “PQQ/ ITT Details” box.
3— Responding to the tender:
3.1— click “My Response” under “PQQ/ ITT Details”, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining),
3.2— you can now use the “Messages” function to communicate with the buyer and seek any clarification,
3.3— note the deadline for completion, then follow the onscreen instructions to complete the PQQ /ITT There may be a mixture of online and offline actions for you to perform (there is detailed online help available),
3.4— you must then submit your reply using the “Submit Response” button at the top of the page.
If you require any further assistance please consult the online help, or contact the Bravo e-Tendering help desk.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Competitive procedure with negotiation
IV.1.6) Information about electronic auction
An electronic auction will be used
Additional information about electronic auction:The BBC may run a reverse electronic auction if appropriate.
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2018-05-02 Local time: 14:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
In the case of technology requirements, the BBC may involve its technology partner (ATOS IT Solutions and Services Limited) to assist in the scoping and drafting of invitations to tender and /or the evaluation of tenders. However, the final decision as to which is the most economically advantageous (by reference to the award criteria) will be made by the BBC. The awarding authority reserves the right not to award a contract and to annul the procurement process at any stage. Tenders and all supporting documents must be priced in sterling and all payments will be made in sterling. The contract will be subject to English law. The awarding authority does not bind itself to accept the lowest, or any tender and reserves the right to accept part of a tender unless the tenderer expressly stipulates otherwise in the tender document.
VI.4) Procedures for review
VI.4.1) Review body
Official name: British Broadcasting Corporation
Town: London
Country: United Kingdom
VI.5) Date of dispatch of this notice:2018-03-26