11 Feb 2018

United Kingdom-Stirling: Provision of Human Resources and Compliance Advice

Type of document: Invitation to tender
Country: United Kingdom
OJEU Ref: (2018/S 029-063147/EN)
Nature of contract: Service contract
Procedure: Open procedure
Regulation of procurement: EU – with participation by GPA countries
Type of bid required: Global bid

Contract notice
Services
Directive 2014/24/EU

Section I: Contracting authority
I.1) Name and addresses
Official name: Water Industry Commission for Scotland
Postal address: Moray House, Forthside Way
Town: Stirling
Postal code: FK8 1JH
Country: United Kingdom
Telephone: +44 1786430200
Email: enquiries@watercommission.co.uk
Internet address(es):
Main address: www.watercommission.co.uk
Address of the buyer profile:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:www.publiccontractsscotland.gov.uk
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Other type: Non-departmental public body
I.5) Main activity
Other activity: Economic regulation

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Provision of Human Resources and Compliance Advice
II.1.2) Main CPV code: 79140000
II.1.3) Type of contract: Services
II.1.4) Short Description: The Commission is a small office with a headcount of under 30 people. However, the organisation is subject to the same legislative requirements as any other public-sector body. Therefore, it is essential that we comply with all the necessary employment laws and all other applicable legislation. It would not be cost effective for the Commission to retain this type of specialised advice within the office on a full-time basis. Therefore, we are seeking the services of external professionals to ensure we remain compliant in these key areas. We would like the successful Tenderer to perform a review of our current policies and processes in the three specific areas at the outset. Thereafter, we would envisage the amount of time required would be minimal, and perhaps a few hours each month. However, we would also like a pro-active service whereby an external professional is horizon scanning for any new laws or legislations that may affect the Commission.
II.1.5) Estimated total value:
Value excluding VAT: 167000 Currency: GBPII.1.6) Information about lots:
The contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots:3
II.2) Description
II.2.1) Title: Human Resources and employment advice

Lot No:1
II.2.2) Additional CPV code(s)
79111000

II.2.3) Place of performance
Nuts code: UKM77
Main site or place of performance:
Moray House, Stirling

II.2.4) Description of the procurement:
The type of queries that may arise in this area is advice in the following areas:
— Employment contracts,
— Staff handbook and policies,
— Staff training on HR related topics, and
— Adhoc staff issues.
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value:
Value excluding VAT: 42000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewalyes Description of renewals:Two periods of 1 year each

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Records Management advice

Lot No:2
II.2.2) Additional CPV code(s)
79111000

II.2.3) Place of performance
Nuts code: UKM77
Main site or place of performance:
Moray House, Stirling

II.2.4) Description of the procurement:
We would like the successful Tenderer to nominate an individual to act as the Commission’s Data Protection Officer and ensure that we are compliant in this area and to assist with any Data Access requests. Other types of queries or work that may arise in this area is advice in the following areas:
Advising and providing guidance on all Data Protection and GDPR matters, including supplier contracts and data sharing projects.
Advising and assisting with Data Protection Impact Assessments of data processing operations.
Monitoring compliance on an ongoing basis and undertaking any necessary audits.
Assisting with the handling of any data security breaches.
Staff training on topics such as GDPR, Data Protection and Freedom of Information.
Assistance with Freedom of Information requests.
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value:
Value excluding VAT: 104000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewalyes Description of renewals:Two periods of 1 year each

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Procurement advice

Lot No:3
II.2.2) Additional CPV code(s)
79111000

II.2.3) Place of performance
Nuts code: UKM77
Main site or place of performance:
Moray House, Stirling

II.2.4) Description of the procurement:
The type of queries that may arise in this area is advice in the following areas:
— Supplier contracts,
— Office purchasing,
— Procurement policies and changes in legislation.
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value:
Value excluding VAT: 21000 Currency: GBP
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewalyes Description of renewals:Two periods of 1 year each

II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation

III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Open procedureIV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2018-03-12 Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:6(from the date stated for receipt of tender)
IV.2.7) Conditions for opening tenders
Date: 2018-03-12 Local time: 12:00 Place:Moray House, Stirling.

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
VI.3) Additional information:
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:529903).
Download the ESPD document here:
VI.4) Procedures for review
VI.4.1) Review body
Official name: Water Industry Commission for Scotland
Postal address: Moray House, Forthside Way
Town: Stirling
Postal code: FK8 1JH
Country: United Kingdom
Telephone: +44 1786430200
Internet address: www.watercommission.co.uk
VI.5) Date of dispatch of this notice:2018-02-08