08 Jan 2018

Indefinite Delivery Contracts for Architect-Engineer (A-E) Design Services – USACE NWD

Type of document: Contract Notice
Country: United States

Indefinite Delivery Contracts for Architect-Engineer (A-E) Design Services – USACE NWD

Department of the Army

Official Address:
1616 Capitol Ave Omaha NE 68102-4901

Zip Code:

Tyler P. Hegge, Email tyler.hegge@usace.army.mil – Andrew Anderson, Email andrew.r.anderson@usace.army.mil


Date Posted:


Contract Description:

This is a SOURCES SOUGHT ANNOUNCEMENT FOR ACQUISITION PLANNING PURPOSES ONLY AND IS NOT A PRE-SOLICITATION NOTICE OR SOLICITATION ISSUANCE. Response to this request for information (RFI) is strictly voluntary and will not affect any business’s ability to submit an offer should a solicitation be released. There is no solicitation document associated with this announcement; this is not a request for proposal (RFP). The requested information is for acquisition planning purposes and does not constitute a commitment, implied or otherwise, that a procurement action will be issued. No entitlement to payment by the Government of direct or indirect costs or charges will arise as a result of the submission of contractors’ information. The Government shall not be liable for or suffer any consequential damages for any improperly identified proprietary information. Proprietary information will be safeguarded in accordance with the applicable Government regulations. This RFI constitutes a market research tool for the collection and analysis of information to determine capabilities and capacity of interested contractors.

The Omaha District, U. S. Army Corps of Engineers is seeking information from interested, qualified Small Business Community (SBC) members as well as other-than-Small Business firms (“Large” businesses), that are capable of providing services under North American Industrial Classification System (NAICS) code 541330 Engineering Services, which has a small business size standard of $15M in annual average gross receipts over the past three (3) years. All qualified, interested, capable firms are highly encouraged to respond to this sources sought announcement.


The Government has a need to replace existing Indefinite Delivery Contracts (IDCs) for Architect-Engineer (A-E) Services that are reaching their capacity**. The scope of the IDCs is Preparation of Studies, Analysis and Design Services for Military and Civil Works Projects within the Northwestern Division (NWD), U.S. Army Corps of Engineers (USACE). NWD serves the states (all, or part of, depending on boundaries for the different Military and Civil programs) of WA, OR, ID, NV, UT, MT, WY, CO, ND, SD, NE, KS, IA, MO, MN and WI; NWD boundaries map can be viewed at The A-E services will include studies, analysis and design in support of (1) new, additions and renovation of facilities including administrative, operations, training and maintenance facilities; (2) new or repair of infrastructure for facility-related site utilities and grounds, as well as site planning design, surveying, landscaping and roads and bridges; and (3) specialized building systems such as fire protection, security, detection and alarm systems and Energy Management Control Systems. Services will also include development of construction cost estimates, integration of current USACE sustainable design requirements, as well as construction submittal reviews. Anticipated key disciplines include project management, facility planning, architecture, interior design, mechanical, electrical, fire protection, building commissioning, structural, Anti-Terrorism/Force Protection (AT/FP), civil, communications engineering, cost estimating, geotechnical, and land surveyor. It is expected that the IDCs will primarily support military and Department of Veteran Affairs projects.

**The set of existing IDC contracts for this scope/requirement nearing their capacity that require replacement consists of the following four (4) IDCs (contract number, capacity). Each contract was awarded a five-year ordering period (one-year base period, plus four one-year option periods), and has a combined capacity of $36M.

W9128F-15-D-0001 – $ 4 M – Service-Disabled Veteran-Owned Small Business (SDVOSB)
W9128F-15-D-0002 – $ 6 M – Small Business (SB)
W9128F-15-D-0003 – $ 13 M – Unrestricted, Full and Open Competition
W9128F-15-D-0004 – $ 13 M – Unrestricted, Full and Open Competition


Contracts will be procured in accordance with the Brooks A-E Act as implemented in FAR Subpart 36.6. It is projected that each contract awarded will have an ordering period of five (5) years from the date of award, via some combination of base and option years (e.g. five year base with no option periods, two-year base plus one three-year option period). The number of IDCs and dollar capacity to be awarded is undetermined at this time. Task orders will be firm-fixed-price. Task orders against existing IDCs to be replaced have ranged from approximately $3,000 to $3,500,000, with the overall per-task-order average being approximately $300,000 for Small Business concern, and $750,000 for Unrestricted contracts.

Any Large Business(s) selected will be required to submit a detailed Small Business Subcontracting Plan (reference FAR 19.7 and FAR Clause 52.219-9) during contract negotiations. The Small Business Subcontracting Plan is not required as part of the response to this sources sought announcement, but one must be approved by the Contracting Officer prior to award of an IDC to any Large Business. Small Business Subcontracting Plan requirements would not apply to Small Businesses (of any type/sub-set). For contracts awarded to any member(s) of the Small Business Community, FAR Clause 52.219-14 “Limitations on Subcontracting” will apply, which states, in pertinent part, that “At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.”


Responses to this Sources Sought Announcement/RFI shall be limited to ten (10) pages in a single PDF document and should include the following information (item numbers (1) through (7) below). Additional pages beyond ten (10) will not be considered; cover letters and extraneous materials are NOT desired. Materials, documents, web links, etc. incorporated by reference in responses will not be accessed by the Government for inclusion; all responses must be self-contained, to address the following items.

(1) Firm name, address, point of contact, phone number and e-mail address.

(2) Firm DUNS Number and CAGE Code.

(3) Firm business size in relation to NAICS code 541330 Engineering Services [which has a small business size standard of $15M in annual average gross receipts over the past three (3) years], AS WELL AS TYPE(S) OF SMALL BUSINESS, IF/AS APPLICABLE.

[Items (4) – (7) are generally representative of the primary selection criteria the Government anticipates using for this acquisition, although not guaranteed to be exhaustive for purposes of this market research.]

(4) Experience. Provide three (3) project examples, where experience should have occurred in the last five (5) years. Project examples should demonstrate specialized experience and technical competence to execute the types of projects and activities as indicated in paragraph above titled ‘SCOPE OF REQUIREMENT’, as well as the following additional relevant items:

a) Experience in horizontal and vertical design of military construction or military operations and maintenance projects;
b) Experience with construction phase services including participation in on-site partnering/pre-construction meetings; review of construction contractor’s submittals for government approval and for information only; participation in site visits and furnishing inspection reports at critical points of construction; participation in start-up and commissioning of systems; attending warranty inspections; participation in lessons-learned sessions; preparation of operations and maintenance support information manuals;
c) Experience in adapting standard design packages;
d) Experience with USACE design guidance, including Unified Facility Criteria documents, engineer technical letters (ETL’s), and other military design criteria documents;
e) Experience with preparing specifications using SpecsIntact software;
f) Experience with preparing cost estimates using Micro-Computer Aided Cost Estimating System 2nd Generation (MII) software;
g) Experience with Department of Defense AT/FP design criteria and construction standards;
h) Experience with life safety and fire protection design of military or civil facilities; and
i) Experience with Sustainable Design or Green Building (LEED) design and construction concepts including energy efficiency, use of recovered materials, waste reduction, and pollution prevention, using the LEED evaluation and certification process.

FOR EACH PROJECT EXAMPLE PROVIDED, include a brief description of the project (scope), dollar value, offeror’s role as a prime contractor or subcontractor, project duration (start/end dates), customer/owner name with point of contact and contact information (phone number and email address) of someone from the customer/owner who can verify the information provided. The Government reserves the right to verify, confirm, follow-up on, etc. information provided with response, as it determines necessary.

(5) Key personnel. Demonstrate professional personnel qualifications sufficient to meet the scope of this requirement, e.g. via a list or table of registered professionals in the key disciplines listed in ‘SCOPE OF REQUIREMENT’ paragraph above.

(6) Capacity to accomplish the work. Demonstrate capability and capacity to perform services on multiple task order awards concurrently. Be specific regarding dollar amounts and ability to meet schedules.

(7) Work management. Discuss/demonstrate items such as team organization, quality control procedures, cost control and coordination of in-house disciplines and subconsultants/subcontractors. Include in this section any Teaming Arrangement, Joint Venture or Mentor-Protégé information, if/as applicable.

Responses to this Sources Sought Announcement are due no later than close of business, Tuesday, 16 January 2018. Email your response to Tyler Hegge at tyler.hegge@usace.army.mil and Andrew Anderson at andrew.r.anderson@usace.army.mil. Other forms of submission (e.g. regular mail, hand-delivered, facsimile) will not be accepted. Personal visits to discuss this announcement will not be allowed. Service providers must be registered in SAM (www.sam.gov) to be eligible for award of Government contracts.

Response Date:

Sol Number: