Assistant Senior Aviation Advisor
Type of document: Contract Notice
Country: United States
Assistant Senior Aviation Advisor
Department of State
SA-4 Navy Hill, South Building
2430 E Street, N.W.
Washington DC 20037
Cecille Washington, Phone 3217839865 ext.33353, Email Washingtoncd@state.gov
You have received this “Personal Services Contractor” (PSC) solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC, you may contact the DOS Official named in this solicitation. The Department is not responsible for any data and/or text not received when retrieving this document electronically. Amendments to solicitation documents generally contain information critical to the submission of an application.
Senior Aviation Advisor
Issuance Date: 06/11/2018
Closing Date: 07/11/2018
SOLICITATION NUMBER: PSC-18-032-INL
A solicitation for a Personal Services Contractor (PSC), Department of State (DOS), Bureau for International Narcotics and Law Enforcement Affairs (INL)
The United States Government (USG), represented by the DOS, seeks applications from US citizens interested in providing PSC services as described in this solicitation.
PRE-AWARD ETHICAL RESPONSIBILITIES OF PSC (JUN 2011)
This solicitation may result in the award of one or more personal services contracts as defined in FAR 2.101. Prior to contract award, all offerors or quotes must advise the cognizant Contracting Officer if they have a personal conflict of interest, such as a financial conflict, that would prevent them from either meeting the requirements of the clause entitled, “Post-Award Ethical Responsibilities of Personal Services Contractors,” or otherwise objectively performing their contractual duties upon contract award.
HOW TO APPLY
Offerors proposal shall be in accordance with the requirements stated in this solicitation at the place and time specified. A proposal will be determined non-responsive and ineligible for consideration unless all required documents and information are included in the submission. Offerors shall ensure their resume demonstrates their possession of the minimum qualifications outlined in this Solicitation, as well as their ability to fulfill all required duties. The Government is not responsible for any costs incurred by the offeror during the solicitation process.
NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION
This solicitation in no way obligates the Department of State to award a PSC contract, nor does it commit the Department of State to pay any cost incurred in the preparation and submission of the application.
Proposals must include the following and not exceed twenty (20) pages:
1) Form SF171 (Completed and signed)
3) Three letters of recommendation OR three references to include contact information
Note: Your resume should contain explicit information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide explicit information to determine your qualifications for the position will result in loss of full consideration.
*** ONE PDF ATTACHMENT IS HIGHLY RECOMMENDED
Veteran’s preference is not applicable to this position therefore do not submit DD-214.
ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NONDISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR.
Submit proposal via e-mail to the attention of:
Direct questions regarding this solicitation to:
INL will not accept proposals beyond the closing time/date; unless it can be determined DOS mishandled the proposal.
1. SOLICITATION NUMBER: PSC-18-032-INL
2. ISSUANCE DATE: 06/11/2018
3. CLOSING DATE: 07/11/2018
4. TIME SPECIFIED FOR RECEIPT OF APPLICATIONS: 3:00 PM, EST
5. POSITION TITLE: Senior Aviation Advisor
6. MARKET VALUE: $85,181-125,091 (FS-02 Equivalent)
7. PERIOD OF PERFORMANCE: One year from date of award, with four optional years
8. PLACE OF PERFORMANCE: Baghdad, Iraq
9. JOB DESCRIPTION: See below
GENERAL STATEMENT OF THE PURPOSE OF THIS CONTRACT
The US Department of State (DOS), Bureau of International Narcotics and Law Enforcement Affairs, Office of Aviation (INL/A) provides aviation support, under Chief of Mission (COM) authority, to meet transportation and/or Foreign Assistance Aviation Program requirements. Aviation support includes fixed and rotary wing travel in support of COM personnel to multiple domestic and international locations. Flights operations are conducted through a local entity known as Embassy Air, originating from Baghdad and Amman, Jordan and servicing numerous airfields, and helipads/heliports.
In addition to air transportation missions, Embassy Air may be required to perform rotary wing security operations in support of COM personnel ground movements, reconnaissance missions, Search and Rescue (SAR) missions, Quick Reaction Force transport, interdiction missions, and medical evacuations.
Embassy Air uses a mixed fleet of fixed and rotary wing aircraft to accomplish its mission. Aircraft perform their missions anytime, day and night, as well as under visual and instrumental meteorological conditions. Some missions, supporting the US Mission require 24-hour a day aircraft and crew availability. The ASAA serves as the Assistant to the senior in-country aviation advisor to responsible to the Post Management Counselor for providing program implementation, direction, mission execution and contract oversight, compliance, and evaluation in support of all DOS funded aviation transportation services. The ASAA serves in two broad roles as 1) assisting the Senior Aviation Advisor (SAA) and 2) Government Technical Monitor (GTM) who in conjunction with subordinate Aviation Advisors, monitors and evaluates contractor performance in all aviation functional areas to include operations, maintenance, safety, and logistics by performing oversight duties to ensure contractor compliance with INL/A accepted standards of performance. Additionally, INL/A assumes responsibility for the management of designated Life Support Areas (LSAs), Embassy Landing Zones, and other aviation facilities.
DUTIES AND RESPONSIBILITIES
1. Assume the duties responsibilities and oversight of the SAA in his/her absence when required.
2. Assist in providing oversight and guidance to fixed wing and rotary wing operations, maintenance, and logistics to ensure aviation supports Post requirements efficiently, and safely. Interfaces with respective embassy stakeholders, to ensure their respective aviation missions are supported.
3. Draft Post aviation SOP’s and other required post documentation pertaining to Embassy Air program.
4. Ensure passenger scheduling is optimized to ensure effective utilization of aircraft.
5. Act as directed by the SAA, to interface with other international and USG agencies and departments such as USAID and UN organizations, DoD entities, and Host Country Officials as directed by Post management, in order to coordinate actions to further Post objectives.
6. Perform oversight and evaluation of contractor/s operations, maintenance, logistics and safety program. Oversight includes, but is not limited to; ensuring compliance with INL/A policies/procedures/directives, reviewing and recommending approval of waivers to published directives, authorizing use of program aircraft, reviewing contractor/s flight operations procedures, and monitoring contractor pilot proficiency. Submit regular written reports of contractor/s performance and activities to the Office of Aviation, and provide comprehensive monthly contractor performance award input to the Contracting Officer’s Representative (COR) regarding contractor performance.
7. Assist in directing and coordinating aircraft and personnel deployments within or outside country in supporting Chief of Mission.
8. Assist in the coordination of Embassy Landing Zone and aviation hubs.
9. Develop, coordinate, organize, implement and insure compliance with comprehensive operational systems and procedures in support of Post aviation missions. Source documentation required to be complied with for these operational systems and procedures include, but are not limited to; the Department of State Aircrew Training Program, Aviation Operations Directives, Guide to Aviation Training and Standardization, Aircrew Training Manuals, Safety Directives, INL/A approved maintenance and logistics procedures, Office of Aviation Standard Operating Procedures, and country-specific SOPs. Develop operational tactics and new training procedures (in conjunction with the contractor staff and the applicable Office of Aviation Division) These tactics and procedures include, but are not limited to; Night Vision Goggle operations, helicopter employment tactics, fixed wing passenger and cargo operations, rules of engagement, and aerial gunnery.
10. As a GTM, provide operational direction and guidance to the contractor/s. Within scope of the contract, prioritizes allocation of contractor efforts and workload to meet post requirements.
11. Assess contractor/s manning by skill level against contract requirements and recommend manning modifications as needed.
12. Plan work, set and or negotiate deadlines and completion dates. Review and accept or reject final work. Evaluate contractor performance IAW the Aviation Support Services contract Quality Assurance Surveillance Plan.
13. As required by the SAA , assign work to subordinate aviation advisors based on priorities, difficulty of assignments, and employee capabilities. Give advice and instruction to subordinate aviation advisors on both work and administrative matters. Identify developmental and training needs, finding ways to improve the quality of work, and enhancing overall performance standards for both USG and contractor personnel.
14. Collect, review, and disseminate data on aviation tactics, techniques, and employment in support of the mission. Maintain constant liaison with Office of Aviation, U.S. DOD, DOS, DS, other U.S. Government agencies, and the U.S. FAA, to keep abreast of current policies, procedures, and rules that pertain to aviation operations.
TRAINING & DISTANCE LEARNING
1. Must complete the Contracting Officer Representative (PA 296) distance-learning (DL) course through the Foreign Service Institute (FSI) within 120 days of arriving at Post.
2. Must complete the Introduction to Working in an Embassy (PN 113) distance-learning (DL) course through the Foreign Service Institute (FSI) within the first six (6) months of arriving at Post.
The ASAA works under the direct supervision of the SAA; however, the individual exercises wide latitude for independent action, initiating projects and executing approved new programs under general supervision. He/She may coordinate directly with the Office of Aviation staff in performance of contract oversight, compliance, and issuing direction to the aviation support services contractor to ensure compliance with INL/A policies and procedures and USG mandated regulatory guidance for Federal Aviation programs. In conjunction with the subordinate Aviation Advisors, will perform oversight duties at all INL/A contractor locations.
This position involves providing aviation support, under Chief of Mission authority, to meet transportation and/or Foreign Assistance Aviation Program requirements. Aviation support includes fixed and rotary wing travel in support of COM personnel to multiple international locations. The ASAA serves as the assistant to the senior in-country aviation advisor in Iraq and provides program implementation, direction, mission execution, contract oversight, compliance, and evaluation in support of all DOS funded aviation transportation services.
SCOPE AND EFFECTIVENESS
The PSC performs broad and extensive assignments related to a complex aviation program in Iraq, known as Embassy Air. Flights originate from the Baghdad Diplomatic Support Center and Amman, Jordan and service numerous airfields and helipads/heliports. In addition to air transportation missions, Embassy Air may be required to perform rotary wing security operations in support of COM personnel ground movements, Search and Rescue (SAR) missions, Quick Reaction Force transport, and medical evacuations. Additionally, INL/A assumes responsibility for the management of designated Life Support Areas (LSAs), Embassy Landing Zones, and other aviation facilities.
1. US Citizen, able to obtain/maintain a Department of State Secret security and medicals, and ethics clearance, if applicable
2. Designation as a Military aviator and a minimum of 10 years military aviation management experience, including experience in a hostile environment with threats to aircraft and ground personnel.
3. Senior level management experience in a medium to large size aviation organization, either government, civil or military, with experience in dealing with diverse stakeholders with differing goals.
4. Experience coordinating programs within the interagency or international community.
5. Knowledge of U.S. Federal Aviation Administration regulations, including, but not limited to FAR Part 1, 61, 67, 91, 135, 137, 141, 143, and NTSB 830.
6. In-depth knowledge of the tactical employment of fixed and rotary wing aircraft in aviation operations, including capabilities, limitations and techniques
7. Broad knowledge of and experience in the formulation of plans and policies pertaining to operations and unit level flight training activities. Should have a basic knowledge of command communications, government intelligence procedures, and flight operations procedures.
8. Highly specialized skill in the operation of aircraft as a pilot.
9. Demonstrated proficiency in Microsoft Office Suite.
PREFERRED KNOWLEDGE AND SKILLS:
1. Knowledge of U.S. Government contract administration procedures
2. Successful completion of a military or civil senior officer/manager training program.
3. Basic knowledge of the U.S Federal Acquisition Regulations.
4. Previous experience within the DOS, serving in an embassy, or in a joint or combined staff in the US military.
Work is both physical and sedentary in nature and involves activity at the main and field locations. Physical exertion and dexterity is a possibility. The Advisor must possess the ability to perform fieldwork independently in remote areas for extended periods without assistance. The use of Personal Protective Equipment is a frequent occurrence. This position will require the carriage of weapons in conjunction with oversight duties.
Primarily, the ASAA works in an office or aircraft hangar with some travel in the field for meetings, conferences, activity reviews, field inspections and program evaluations. The ASAA is in significant risk when servicing in field sites declared hazardous duty locations by the DOS due to hostile activity of armed groups. This position will require the carriage of weapons in conjunction with oversight duties. Incumbent may be required to complete initial and recurrent weapons qualifications IAW Diplomatic Security requirements and must comply with the Post Firearms and Use of Force policies.
Factor 1. Program Officer, Aviation – 25 points.
a. Experience and ability to interface with Embassy officers and stakeholder bureau’s to assist define and clarify stakeholder current and anticipated aviation requirements, assist in allocation of current resources or identification of future resources to meet those requirements, help prioritize current requirements, and centrally manage aviation fleet to safely meet those requirements.
b. Ability to represent post management, as directed, with other USG Departments, host nation officials or organizations, or international organizations to ensure USG goals are met.
c. Ability to develop, coordinate, organize, and implement comprehensive operational systems and procedures in support of Embassy Air Missions and post requirements IAW all appropriate INL/A established policies, procedures, and requirements.
Factor 2. Contract Oversight/direction – 25 points
Demonstrated ability to oversee and evaluate a major aviation operation mission and develop, edit and publish evaluation reports on program progress or lack thereof. Ability to implement corrective actions.
Factor 3. Develop Operational Tactics, Techniques, and Procedures – 25 points
a. Ability to develop Operational Tactics and new training procedures for the purpose of Search and Rescue (SAR) and medical evacuations (ME), transporting Quick Reaction Forces (QRF), day and NVG.
b. Ability to develop non-tactical passenger and cargo handling systems to sustain and improve service to stakeholder bureaus.
Factor 4: Experience/Past Performance – 25 points
Past performance evaluation of applicant’s ability to perform under the contract. In conducting the evaluation, the USG reserves the right to utilize all evaluation information available at the time of evaluation, whether provided by the applicant or obtained from other
1. If applicable – Consultations with the INL Program Office may be required.
The most qualified candidates may be interviewed, required to provide a writing sample, and demonstrate an ability to operate commonly used office applications. INL will not pay for any expenses associated with the interviews. In addition, applications (written materials and interviews) will be evaluated based on content as well as on the applicant’s writing, presentation, and communication skills. In the event that a candidate has fully demonstrated his/her qualifications and there are no other competitive applicants, INL reserves the right to forego the interview process. Professional references and academic credentials will be evaluated for applicants being considered for selection.
COMPENSATION (BASE PAY)
For award, INL will negotiate for this contract based on the market value as outlined above and overall experience relevant to the solicitation requirements.
BENEFITS & ALLOWANCES
AS A MATTER OF POLICY, INL NORMALLY AUTHORIZES THE FOLLOWING BENEFITS AND ALLOWANCES
BENEFITS – IF APPLICABLE
• Employee’s FICA/Medicare Contribution
• Contribution toward Health and Life Insurance
• Pay Comparability Adjustment
• Annual Increase
• Eligibility for Worker’s Compensation
• Annual, Sick and Home Leave
• 401K Plan
ALLOWANCES IN ACCORDANCE WITH DEPARTMENT OF STATE STANDARDIZED REGULATIONS (DSSR) – IF APPLICABLE
• Temporary Quarters Subsistence Allowance (TQSA) or Per Diem upon arrival at Post
• Housing Allowance
• Post Allowance
• Supplemental Post Allowance
• Maintenance Allowance (SMA)
• Education Allowance
• Educational Travel (full-time United States based secondary)
• Post Hardship Differential
• Danger Pay
• Shipment/Storage of HHE, UAB, POV