Job Order Contract (ID/IQ)
Type of document: Contract Notice
Country: United States
Job Order Contract (ID/IQ)
Department of the Army
419 B St., Bldg 29718, 3rd Floor Fort Gordon GA 30905-5719
Charissa J. Hannah, Contract Specialist, Phone 7067911862, Email firstname.lastname@example.org – Cheryl C. Parks, Contract Specialist, Phone 706-791-1808, Email email@example.com
Statement of Work (SOW)
C.1. PURPOSE AND SCOPE
1.1. This Job Order Contract (JOC) is an Indefinite Delivery/Indefinite Quantity (ID/IQ) contract for a broad range of general construction intended to provide rapid response for new construction, rehabilitation, modernization, or repair of real property relating but not limited to civil, mechanical, conveyance, plumbing, structural, electrical, life safety and instrumentation and heating, ventilation and air conditioning (HVAC) systems and components of Government facilities at Fort Gordon, GA and Lake Thurmond, GA, hereafter referred to as FG. Work may include, but not be limited to:
1.1.1. Vertical Construction
126.96.36.199.1. Sustainment, restoration, modernization and minor construction of various facilities, facility additions, pre-engineered buildings and other structures (e.g. open bay pre-engineered, storage facilities and training ranges).
188.8.131.52.2. Building sustainment, restoration, modernization to include floors, ceilings, walls, windows, doors, finishes, electrical and mechanical upgrades, furniture incidental to construction (e.g. workstations), lead, asbestos and mold remediation, interior and/or exterior painting of new and existing facilities, and work incidental to surface deterioration (e.g. patching drywall, replacing siding and trim work).
184.108.40.206.3. Minor construction of the following types of facilities or their equivalent or similar commercial or institutional types may include but not be limited to: Medical Facilities, Company Operational Facilities, Administrative & Office Buildings, Educational Facilities, Military Training Facilities, Weapons Training Facilities (Shoot-houses), Animal Training & Storage Facilities, Religious Facilities, Recreational & Storage Facilities, Dining Facilities, Vehicle Maintenance Facilities, Aircraft Storage Facilities, Hangars, Barracks.
220.127.116.11.1. Replacement and repair of roof and roofing systems. Work will include gutters, downspouts, flashing, fascia and soffits. Incidental damage (e.g. ceiling replacement, painting and carpet cleaning) as a result of roof leaks.
18.104.22.168. Anti-Terrorism Force Protection.
22.214.171.124.1. Building and site security for both new and retrofit construction (e.g. site layout, security design, building construction, security equipment, threat development, level of protection, and design constraints and communications).
1.1.2. Horizontal Construction
126.96.36.199. New construction, rehabilitation and repairs of highways, roads, streets, airport runways, concrete aprons, sidewalks, storm drainage, landscaping, detection loops, parking lots, traffic lines and traffic markings. Work can also include the following, but not be limited to: site preparation, clearing & grubbing, surveying, fencing, drainage systems, traffic & signalization and traffic studies. Storm water management and erosion control.
188.8.131.52. New construction, rehabilitation, maintenance or repair of HVAC systems, plumbing systems, waste water drainage systems, fire protection sprinkler systems, fire suppression systems, backflow preventers and all devices, equipment and components associated with constructing and installing these systems. Work can also include, but not be limited to the following: Installation of and experience with fire protection systems, DDC controls systems, underground high temperature lines, medium temperature lines, chill water distribution systems, variable frequency controls on HVAC systems, testing, adjusting, and balancing of HVAC systems, design and installation of computer room HVAC systems, commissioning of building systems and pumping systems.
184.108.40.206. New construction, rehabilitation, maintenance or repair of interior and exterior utility systems and lines. Work may include but not be limited to the following: New construction, rehabilitation or repair services including electrical work. Interior and exterior high and low voltage electrical lines, communication lines, (e.g. telephone and data lines), communication systems, fire alarm systems, security and security camera systems and cabling. Design, installation, and testing of new and existing emergency generator systems, automatic transfer switches, and emergency power connections into existing electrical systems.
220.127.116.11. New construction, renovation, rehabilitation repair or demolition services incidental to the tasks performed in any of the above paragraphs. This work shall include, but is not be limited to, carpentry, painting, lighting, and similar minor electrical work that may be required to provide a complete, safe and usable facility during and after the course of roofing, mechanical, plumbing or painting services and demolition.
18.104.22.168. Testing, reports and surveys associated with new construction, renovation, rehabilitation of, repairs and additions to, buildings (including lead and asbestos), structures, roads (including traffic/pedestrian patterns), drainage systems, mechanical systems and utility systems (e.g. natural gas, water, storm sewer, sanitary sewer and propane gas lines).
22.214.171.124. Informal (shop) drawings, incidental to the job, reflecting the plan of action and the completed project, are anticipated.
C.2. DESCRIPTION TASK ORDER WORK
2.1. The Contractor shall provide, upon receipt of a task order (TO), all labor, materials, supplies, parts (to include system components), project supervision, equipment, and related services, (except when specified as Government furnished), construct, rehabilitate, modernize or repair facilities and structures primarily at Federal facilities within the contract boundaries as specified in strict accordance with all terms, conditions, special contract requirements, specifications, drawings, attachments, and exhibits contained in the contract or incorporated by reference.
2.2. Contractor Responsibility. The Contractor’s work and responsibility shall include all contractor planning, programming, administration, and management necessary to provide work as specified. The work shall be conducted in accordance with the contract and all applicable Federal, State and local laws, regulations, codes, or directives, to include applicable documents listed. The Contractor shall ensure that all work meets critical reliability rates or tolerances specified or included in applicable referenced documents. The Contractor shall perform all related Contractor administrative services necessary to perform the work, to include, but not be limited to, the following: supply, quality control, contractor financial control, and maintenance of accurate and complete records, files, and libraries of documents to include Federal, State, and local laws, regulations, codes, technical manuals, and manufacturer’s instructions and recommendations. The Contractor shall provide related services such as formatting data for automated systems inputs and data base maintenance, preparing and providing required reports, compiling historical data, performing administrative activities and submitting necessary information as specified. The contractor shall be responsible for making an onsite review of the site where the work is to be performed, prior to the start of any work, list any damaged areas and turn them into the Contracting Officer (KO) or Contracting Officer’s Representative (COR), so as to preclude any responsibility for damages present that are not a result of the performance of work required in the Task Order. Any other damages found after the work is completed will be investigated by the Contracting Officer (KO) or Contracting Officer’s Representative. If caused by the Contractor, damages shall be corrected by the contractor at no additional cost to the Government.
2.3. The following list of discussion topics is provided to assist the Contractor in gathering the necessary information during the site visit to prepare a work plan. It is not a comprehensive list of topics to discuss at the site visit meeting. Some of the topics may not be applicable to all Task Orders. Additional criteria and information may be required to fully determine the Task Order scope of work.
2.3.1. Environmental issues
2.3.2. Functional layout – how does the customer plan to use the project?
2.3.3. Unusual details pertaining to the project
2.3.4. Site improvements (i.e. parking, grading, drainage, etc.)
2.3.5. ADA accessibility
2.3.6. Anti-terrorism/force protection requirements
2.3.7. Sustainable design and construction
2.3.8. Fire protection
2.3.9. Plumbing, water and sewer requirements
2.3.10. Electrical, interior and exterior requirements
2.3.11. Occupancy during construction
2.3.12. Phasing requirements
2.3.13. Schedule requirements
2.3.14. Availability of as-built drawings
2.4. The Government will provide a scope of work to the Contractor detailing the work to be accomplished. The detail provided will vary from a general idea of what is required with no drawings to complete design documents, depending on the complexity of the project. The Contractor shall use the information provided by the Government and submit a complete proposal regardless of how much information is provided by the Government. The Contractor’s Job Order Proposal shall include the sequence of procedures in the scope of work and shall include the following: means of access to premises and building; space for storage of materials and equipment; delivery of materials and use of approaches; use of corridors, stairways, elevators and similar means of communications and the location of partitions, eating spaces, and restrooms for Contractor’s employees.
2.5. The Contractor shall complete all work and services under this contract in accordance with schedules established in each task order. Required submittals will be included in the task order. Types and numbers of submittals, as well as dates and places for review meetings shall be established by each task order.
C.3. SPECIFIC REQUIREMENTS FOR CONSTRUCTION TASK ORDERS
3.1.1. The Government will provide specifications, drawings, and other project related documents. However, construction projects may or may not require incidental professional design services (i.e., shop drawings).
3.2.1. The Contactor shall check all specifications furnished and promptly notify the KO, in writing, of any discrepancies. Written notifications must be submitted as a Request for Information (RFI).
3.3.1. The Government will provide drawings depicting project requirements. Drawings may contain details and notes that may not be covered in the specifications.
3.3.2. The Contactor shall check all drawings furnished and promptly notify the KO, in writing, of any discrepancies. Written notifications must be submitted in a RFI format.
3.3.3. Omissions from the drawings or specifications or the wrong description of details of work that are manifestly necessary to carry out the intent of the drawings and specifications, or that are customarily performed, shall not relieve the Contractor from performing such omitted or incorrectly described details of the work. The Contractor shall perform such details as if fully and correctly set forth and described in the drawings and specifications.
C.4. TASK ORDER PROPOSALS
4.1. The contractor shall prepare a detailed proposal by identifying tasks, refining quantities of both pre-priced and non-priced items, pricing non-priced items, developing performance times and preparing a completed proposal document for submission to the Contracting Officer (KO). The Contractor shall field verify all available as-built drawings as well as existing field conditions.
4.2. UNIT PRICE BOOK (UPB)
4.2.1. For new Construction, Contractor will use Assembly Prices from R.S. Means. All prices in the UPB are for completed and in-place construction unless explicitly described otherwise. Incidental nails, screws, elements, wire nuts, and connectors are considered in the UPB line item cost.
126.96.36.199.1. Unless a connector is specifically omitted in the UPB line item description, testing, adjusting, balancing and start-up of installed equipment is included in the installed line item price in the UPB. This includes items such as, but not limited to, pipe testing, equipment start-up, system adjusting and balancing, concrete testing and compaction testing of compacted backfill.
188.8.131.52.2. Where analysis of borrow site soil characteristics is necessary to support compaction testing, such analysis (Proctor Tests) shall be considered as part of compaction testing and included in the unit price in the UPB.
4.2.2. Line items are for end finishes (i.e. the line item price for concrete broom finish includes all finishes necessary to result in the broom finish).
4.2.3. Line item prices are for materials or equipment delivered to the job site.
4.2.4. All line prices are to perform that work to a height of fourteen feet above finished floor or grade unless explicitly stated otherwise.
184.108.40.206. Scaffolding will be allowed per job, not per subcontractor or discipline.
220.127.116.11. All scaffolding line items are based on a rent for length of time required for activity duration. Square foot (SF) of scaffolding is for the face area to be scaffolded, calculated to be the working height of the scaffold times the length of wall.
18.104.22.168. Scaffold line items described as material only, and will also require set-up and tear down of line item.
22.214.171.124. When there is an acceptable “assembly” line item in the UBP it shall be used on the proposal as opposed to an aggregate of individual “parts and tasks” line items that would make up the appropriate assembly line item.
4.2.6. All prices in the UPB are for completed in-place construction unless explicitly described otherwise. Waste or excess material quantities are incidental costs, which are included within the contract coefficient unless explicitly stated otherwise. Quantities used on individual task order proposals shall be taken from field measurements or design plans, as appropriate, without allowance for waste.
4.2.7. The contract percentage factors include the cost of final cleanup for each individual task order, pursuant to FAR Clause 52.211-10, Commencement, Prosecution and Completion of Work and Environmental Protection pursuant to FAR Clause 52.236-12 Cleaning Up (Apr 1984). Payments will not be made for final cleaning for work on individual task orders.
4.2.8. Updates to UPB
126.96.36.199. Updated price changes to the RS Means Cost Book will be implemented with each executed option period.
4.3. PRICE ADJUSTMENT MODIFIERS
4.3.1. The Unit Price Book presented under this contract contains unit pricing data to be used by the Contractor in development of price proposals for each task order. The pricing data is presented as basic items and as price adjustment modifiers to the basic item. Price adjustment modifiers provide a method for adding to or deducting from the basic item prices for optional materials, and/or methods of installation. One or more modifiers can be utilized to adjust the basic item price as listed by the appropriate suffix number of basic line.
4.3.2. A city cost index for Augusta, Georgia shall be applied to each proposal.
4.4. Quantities used on individual task order proposals shall be taken from field measurements or design plan, as appropriate, without allowance for waste unless the UPB authorizes under individual items. Waste of excessive material quantities is an incidental cost and is included in the UPB.
4.5. Costs of expendable supplies, lubricants, wear and tear on tools, are included in the installation/construction cost in the UPB cost of construction and will not be paid separately.
4.6. Equipment rental may be considered only if the required item is not included in the crew descriptions for the UPB line item that describe the work, unless approved by the Contracting Officer.
4.7.1. Selective removal type demolitions are listed in an additional column in the UPB for all tasks that can be demolished, and do not include hauling costs. Site demolition (Division 02) is assembly type of removals and is to be used when appropriate. Line item demolition includes all attached appurtenances (i.e. demolishing a door includes the hardware, removing pipe includes all in-line fittings and valves). Unless explicitly required in the scope of work, demolition includes handling. Handling line items in the UPB are for the handling of debris that is present prior to the Task Order. Handling is also allowed when use of a chute or elevator is required. Line item demolition prices include disposal cost, whether salvageable or non-salvageable.
4.8. Where assembly costs are provided in the Unit Price Book (UPB), those costs shall take precedence over costs for individual items unless otherwise approved by the contracting officer.
4.9. NON-PREPRICED WORK
4.9.1. Items of work not covered by this contract but within its scope may be negotiated by the Contracting Officer (KO) or the COR and added at any time during the contract term. Added items of work shall be incorporated into and made a part of the task order and shall be performed at the negotiated unit price. Non-prepriced (NPP) items shall be so noted on each proposal and each task order. The percentage of non-prepriced items used per task order should not exceed 10% of the total value of prepriced items. Non-prepriced proposals shall be supported with verifiable documentation supporting competitive quotes, item descriptions, catalog prices, etc. Three competitive quotes shall be required on all non-prepriced items unless agreed to by Contracting Officer or the designated representative.
4.9.2. The Contractor shall submit proposed non-prepriced items in bare costs only (material, equipment and labor) multiplied by the quantity, and the NPP coefficient to arrive at the total price for NPP work.
4.9.3. Negotiated non-prepriced items, excluding overhead and profit, may become prepriced items and added to the contract Unit Price Book, by administrative modification, after the price has been used in five task orders. Subsequent to contract modification, these items will be treated as pre-priced items and the appropriate coefficient applied thereto.
C.5. TASK ORDER LIMITATIONS (Reference FAR 52.216-19)
5.1. The purpose of this Job Order Contract (JOC) is to provide construction services for a broad range of military Sustainment, restoration, modernization and minor construction projects primarily in support of Fort Gordon, Georgia. As requirements develop, Task Orders will be issued. Task Orders may range in value from $2,000 to $5,000,000.00. New construction work, by regulation, is limited to $1,000,000.00, and Repair and Renovation plus new work is limited to $5,000,000.00.
5.1.1. Minimum Order
188.8.131.52. When the Government requires services covered by this contract in an amount less than $2,500 the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those services under the contract. The minimum guaranteed amount for the base year of the contract is $2,500.00 with an additional $2,500.00 per option year exercised.
5.1.2. Maximum Order
184.108.40.206. The maximum Task Order limitation is $5,000,000.00; however, new construction work is limited to $1,000,000.00. The Government may combine several projects, as indicated by separate Statements of Work and individual line items, in one task order, as required.
5.1.3. This is not a requirements contract.
5.2. AUTHORITY TO PLACE TASK ORDERS
5.2.1. The Fort Gordon, Mission Installation Contracting Command (MICC) is authorized to place orders against this contract.
5.3. ORDERING PROCEDURES FOR TASK ORDERS
5.3.1. As the need exists for performance under the terms of this contract, the Contracting Officer will notify the Contractor, in writing, of an existing requirement.
5.3.2. Upon receipt of this notification, the Contractor shall respond to the needs of the Government within two (2) working days or within twenty-four (24) hours, in an emergency situation by:
220.127.116.11. Visiting the proposed work site with the Contracting Officer or his/her Contracting Officer’s authorized representative (COR), or
18.104.22.168. Establishing verbal contact with the Contracting Officer or his authorized representative (COR) to further define the scope of the requirement. The Contractor shall, while on the work site, draw a sketch of the proposed work site and make written notes as to the instructions and verbal information given during the initial site visit.
5.3.3. Upon establishment of the scope of the individual requirement, the Contractor shall prepare his proposal for accomplishment of the task using the appropriate unit price from the UPB as follows:
22.214.171.124. The RS Means Unit Price Book, shall serve as the basis for establishing the value of the work to be performed on a unit price basis for pre-priced work.
126.96.36.199. Non-prepriced work to be included in an individual requirement must be proposed by the Contractor using the proposal format to be agreed upon between the Government and the Contractor.
188.8.131.52. The Contractor’s proposal (for both pre-priced and non-prepriced work) must be supported by necessary documentation to indicate that adequate engineering and planning to accomplish the requirement has been accomplished. Examples of documentation that might be reasonably expected would include shop drawings or work drawings, calculations, catalog cuts, specifications, etc.
184.108.40.206. The Contractor shall submit their proposal electronically as *.PDF and *.EST files.
5.3.4. Time for submittal of the Contractor’s proposal for individual requirements will normally be 15 Calendar days or as agreed upon by the Government and the Contractor based on the value of the task order, and the urgency of the requirement, as defined or established during initial planning. In the absence of an agreement, the proposal shall be submitted within fifteen (15) calendar days after Request for Proposal.
5.3.5. Upon receipt of the Contractor’s proposal, the Government will review the proposal for completeness and acceptability. The Government may accept the proposal as stated or negotiate any aspect of that proposal to include quantities for the pre-priced and non-prepriced items, performance times and any discrepancies in proposed scope of work. If changes are required, the Contractor shall be required to resubmit the negotiated proposal within 2 working days.
5.3.6. Each task order will be issued for a scope of work regardless of the number of priced and non-prepriced items negotiated.
5.3.7. Task Orders will be issued by the Contracting Officer using a DD Form 1155. Each Task Order will include the following information.
220.127.116.11. Date of the Task Order.
18.104.22.168. Contract Number and Task Order number.
22.214.171.124. Scope of work (to include significant quantities, methods of construction, and quality levels, as applicable), DPW Work order Number, and negotiated Task Order price.
126.96.36.199. Performance Data.
188.8.131.52. Accounting and appropriation data.
184.108.40.206. Any other pertinent data, i.e., applicable wage determination, etc.
220.127.116.11. Any statutory limitations.
5.3.8. As required, notify the Contractor of the requirement that work on task orders issued during the last quarter of the fiscal year (July, August, and September) must commence before 31 December of the same calendar year.
5.3.9. Preparation of proposals by the contractor shall not constitute an obligation by the Government to issue a task order for performance, nor is said preparation to be construed as the contractor’s authority to commence construction activity. The Government is not obligated to reimburse the Contractor for any costs incurred in the preparation of the task order proposal.
5.3.10. Contracting Officer may issue orders orally or by telecommunications. Written task orders will be issued within five working days after placement of an oral or telecommunications order.
C.6. DATA SUBMITTAL REQUIREMENTS
6.1. Minimum Submittal Requirements per Task Order:
18.104.22.168. Prepare for approval a Project Schedule, as specified herein, pursuant to the Contract Clause, SCHEDULE FOR CONSTRUCTION CONTRACTS. Project schedule shall be submitted with the Task Order Proposal in accordance with Appendix A – General Requirements Section 01 32 16.00 20 – Small Project Construction Progress Schedules, associated references, and task order requirements.
6.1.2. Quality Control Plan.
22.214.171.124. For each Individual task order/delivery order the Contractor shall prepare and submit a project specific Quality Control Plan that will encompass as a minimum the definable features of work that are included within the Contractor’s proposed project schedule. A Task Order specific QC Plan shall be submitted in accordance with Appendix A – General Requirements Section 01 45 00.00 10 – Quality Control, associated references and task order requirements.
6.1.3. Safety Plan.
126.96.36.199. Task Order specific safety plan shall be submitted in accordance with Appendix A – General Requirements Section 01 35 26 Governmental Safety Requirements, associated references and task order requirements.
6.1.4. Closeout Submittals
188.8.131.52. Task Order specific closeout submittals shall be submitted in accordance with Appendix A – General Requirements Section 01 78 00 – Closeout Submittals, associated references and task order requirements. Closeout submittals may include, but not be limited to:
184.108.40.206.1. Project Record Documents
220.127.116.11.2. Preventative Maintenance
18.104.22.168.3. Certification Of EPA Designated Items
22.214.171.124.4. Warranty Management
126.96.36.199.6. Operation And Maintenance Manuals
188.8.131.52.8. Real Property Record
6.2. The contractor shall provide all items that are listed under contract data requirements for each individual task order.
6.3.1. The Contractor shall implement, maintain, and control a system for identification, preparation, reproduction, distribution, and maintenance of all documentation, dates and information necessary for its internal management as well as for Government management of the individual projects and the total program. All documentation will cross reference DPW Work Order Number.
6.3.3. The Contractor shall identify and obtain all permits from Federal, State, local, or installation agencies.
C.7. REQUIRED INSURANCE
7.1. In accordance with FAR Clause 52.228-5 entitled, “Insurance- -Work on a Government Installation,” the following minimum amounts of insurance are required:
Comprehensive General Liability for Bodily Injury $500,000 per Occurrence
Comprehensive Automobile Liability $200,000 per Person
Bodily Injury $500,000 per Occurrence
Property Damage $20,000 per Occurrence
Employer’s Liability Coverage $100,000
C.8. CONTRACTOR FURNISHED SOFTWARE AND COMPUTER SUPPORT REQUIREMENTS
8.1. The Contractor shall be required to have an operational Windows based computer system for preparing proposals using WinEstimator Software.
8.2. The Contractor shall also have trained personnel, software and computer equipment capable of utilizing the following file types as a minimum:
8.3. Computer shall be linked to the internet for the purpose of e-mail and electronic transmittal of all required task order proposals and communications.
8.4. Maintenance for all of the above equipment for the duration of the contract.
8.5. The Contractor shall furnish and provide WinEstimator software with five (5) concurrent licenses which will include WINEST Telephone Support and Software Maintenance Service Plans and annual updates for all contract years and option periods and one hard copy set of the unit price books. The Contractor shall maintain one system on-site for their use and the WinEstimator software provided to the Government shall be a network version. The WinEstimator software shall support the following RS Means unit price books and databases:
8.5.1. RS Means Master Union Composite with Assemblies Cost Data
8.5.2. RS Means Facilities Construction Cost Data
8.5.3. RS Means Square Foot Cost Data
C.9. TIME ALLOWED FOR COMPLETION OF TASK ORDERS
9.1. Performance time will be negotiated for each task order. The time will be estimated based on the number of man hours shown in the RS Means and will be presented as a Critical Path Method (CPM) network calculation based on duration. All projects less than thirty (30) calendar days will not require the submittal of a schedule. All projects greater than 30 construction days to 1 calendar year will require a CPM depicting the level of detail needed to easily follow construction plans with the agreed to Definable Features of Work (FOW) clearly shown. All task orders greater than one year will require a CPM schedule with the FOW clearly shown. The contractor shall plan, perform and manage all work so as to comply with such completion dates as specified on each task order. (See FAR Clause 52.211-12, Liquidated Damages The reports contemplated by the Clause, FAR 52.236-15 herein entitled, “Schedules for Construction Contracts” shall be accomplished on and in accordance with industry standards pertaining to CPM when periods of performance exceed 30 calendar days. The schedule will provide the basis for all progress payments. Contractor shall submit updated schedules with all progress payment invoices. ENG Form 93 shall be submitted with each progress payment request.
9.2. Notwithstanding the completion standards stated above, the Contracting Officer may:
9.2.1. Allow completion time extension for any task order issued when factors beyond the control of the Contractor delay work on the task order.
9.2.2. Negotiate a completion time that would be sooner than that established by equation for situations involving emergency or time critical work. Since the Government cannot predict and the Contractor cannot plan for such work, the use of the other than normal working hours coefficient and the transfer of Contractor resources from less urgent work (with provisions for completion time extension on such less urgent work) may be negotiable items in such instances.
9.3. Some task orders may require phased completion times. For such task orders, completion times for individual phases will be determined by mutual agreement during project proposal negotiations; nevertheless, the computation of the maximum number of days allowed for completion of the entire task order will remain in accordance with 9.1 above.
9.4. EMERGENCY TASK ORDERS.
9.4.1. All services or supplies called for herein shall be delivered within 24 hours of placement of “Oral Emergency Task Order”. The Contracting Officer will place emergency task orders specifying the location of the task. A written task order will be issued the first working day thereafter confirming the oral order.
C.10. CONTRACTOR QUALITY CONTROL (QC)
10.1. Establish and maintain an effective quality control (QC) system in compliance with the Contract Clause titled “Inspection of Construction” in accordance with Appendix A – General Requirements Section 01 45 00.00 10 Quality Control.
C.11. MATERIAL APPROVAL SUBMITTALS
11.1. Any material submittals required by FAR clause 52.236-5 entitled, “Materials and Workmanship” or Task Order requirements shall be submitted in accordance with Appendix A – General Requirements Section 01 33 00 Submittal Procedures.
C.12. SAFETY AND HEALTH
12.1. In addition to the detailed requirements included in the provisions of this contract, comply with the most recent addition of USACE EM 385-1-1, and the most current edition of the Fort Gordon Regulation 385-10 Safety Program in accordance with Appendix A – General Requirements Section 01 35 26 Governmental Safety Requirements.
C.13. ENVIRONMENTAL REQUIREMENTS
13.1. Obtaining and complying with all environmental permits and commitments required by Federal, State, Regional, and local environmental laws and regulations is the Contractor’s responsibility in accordance with Appendix A – General Requirements Section 01 57 19 – Temporary Environmental Controls.
14.1. The Contractor shall provide all deliverables, reports, plans, schedules, etc., to the Contracting Officer. All plans, schedules, etc., must be reviewed and approved in writing by the Contracting Officer, except as specified otherwise herein or as otherwise delegated by the Contracting Officer.
C.15. MOBILIZATION/PHASE-IN PLAN
15.1. The Contractor shall commence any mobilization and familiarization activities prior to actual work on individual task orders as soon after date of contract award as practicable. However, within 30 calendar days after contract award date the Contractor shall be fully operational and capable of immediately starting work on any required Task Orders. The Phase in plan shall be presented to the Contracting Officer at the Pre-Construction Conference (PreCon). It must meet the requirements listed below.
15.2. WITHIN 10 CALENDAR DAYS AFTER CONTRACT AWARD DATE THE CONTRACTOR SHALL:
15.2.1. Submit Performance and Payment Bonds in accordance with DFARS 252.228-7004 entitled “Bonds”.
15.3. WITHIN 15 CALENDAR DAYS AFTER CONTRACT AWARD DATE THE CONTRACTOR SHALL:
15.3.1. Meet with the Government representative to establish the agenda for the pre-construction conference.
15.3.2. Initiate mobilization to the Contractor’s Facility and Lay down Areas located at Fort Gordon, Georgia.
15.3.3. Initiate utility hookups at the Contractor’s site.
15.3.4. Provide for approval Accident Prevention Plan and Quality Control Plan.
15.4. WITHIN 30 CALENDAR DAYS AFTER CONTRACT AWARD DATE THE CONTRACTOR SHALL:
15.4.1. Have all critical staff members on site.
15.4.2. Be fully operational and capable of immediately starting work on any required task orders.
C.16. SECURITY PLANNING
16.1.1. All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the federal installation shall abide by all security instructions and directives of the Directorate of Emergency Services (DES), Fort Gordon, GA. Employees are responsible for safeguarding all government property provided for contractor use.
16.1.2. At the close for each work period, government facilities, equipment, and materials shall be secured, lights, heat and water turned off and all doors and window secured.
16.1.3. The Contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the Contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified during the Criminal Background Check.
16.1.4. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Employees and subcontractors determined to be undocumented or illegal aliens will be referred to the proper authorities.
16.1.5. The Contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the Contractor from proceeding with the contract as required.
16.1.6. All contractors and subcontractors when working in a Controlled, Restricted or other sensitive areas must be escorted at all times. The military agency or unit responsible for the project or work is responsible for providing the escorts. The Contractor shall follow existing procedures and instructions for obtaining entrance to restricted or controlled areas.
16.2. Installation Access
16.2.1. All contractor employees, including subcontractors, shall comply with applicable installation and facility access security policies and procedures at all work and TDY locations. The Fort Gordon military installation is a limited access post. Unscheduled gate closures by the military police may occur at any time. In accordance with Army Regulation 525-13, paragraph 5-19, all prospective contractors will undergo a verification process by the installation Provost marshal Office, Director of Emergency Services to determine the trustworthiness and suitability prior to being granted access to federal property. This will be accomplished using the National Crime Information Center (NCIC) Interstate Identification Index (III). This is the minimum baseline background check for entrance onto Army Installations for non-CAC holders to include entrance of visitors (Ref AR 190-13, paragraph 8-2). All personnel entering or exiting the installation may experience a delay due to vehicle inspections, registration checks, verification of seat belt use, etc. All vehicles and personnel are subject to search and seizure. The search and seizure provisions shall apply to contractor personnel while within Fort Gordon’s area of jurisdiction. Contractor personnel shall comply with all entry control requirements and security policies/procedures in effect. Security procedures may change without notice.
16.3. Eligibility Verification for Employment
16.3.1. E-Verify is an Internet-based system that compares information from an employee’s Form I-9, Employment Eligibility Verification, to data from U.S. Department of Homeland Security and Social Security Administration records to confirm employment eligibility. The U.S. Department of Homeland Security is working to stop unauthorized employment. By using E-Verify to determine the employment eligibility of their employees, companies become part of the solution in addressing this problem. All U.S. employers must complete and retain a Form I-9 for each individual they hire for employment in the United States. This includes citizens and noncitizens. On the form, the employer must examine the employment eligibility and identity document(s) an employee presents to determine whether the document(s) reasonably appear to be genuine and relate to the individual and record the document information on the Form I-9. The list of acceptable documents can be found on the last page of the form. E-Verify is mandatory for employers with federal contracts or subcontracts that contain the Federal Acquisition Regulation E-Verify clause.
16.4. Identification of Contractors
16.4.1. In accordance with FAR 37.114 contract employees shall identify themselves as a contractor at all times while on the job, e.g., in the workplace, when attending meetings, in email, when answering government telephones or when making phone calls.
184.108.40.206. ID Badges
220.127.116.11.1. The contractor shall provide each contract personnel an identification (ID) badge on contract start date or on employment start date. The ID badge shall be made of nonmetallic material, be easily readable, and shall contain the following minimum information: Employee’s Name, Contract Company Name, Employee’s Photograph. Contract employees shall wear proper identification at Government workplaces at all times.
18.104.22.168. Display of ID Badges
22.214.171.124.1. Contractor personnel shall wear the ID badge at all times when performing work under this contract to include attending government meetings and conferences. Unless otherwise specified in the contract, each contract personnel shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit such placement.
126.96.36.199. Utilizing Electronic Mail
188.8.131.52.1. When Contractor personnel send e-mail messages to government personnel while performing on this contract, the contract personnel e-mail addresses shall include the company name together with the person’s name (ex: John Smith, Contractor, ABC Company).
184.108.40.206. When contract personnel require access to a government computer, the contract personnel shall be required to obtain a Common Access Card. To do so, the contract personnel shall request a CAC Card through the COR.
NOTE: The government issued CAC is the property of the U.S. Government and shall be returned to the COR upon expiration of the contract, replacement or termination of the contract employee. (CAC card must be turned in to the COR on contractor’s last day of employment.) Unauthorized possession of the CAC can be prosecuted criminally under section 701, title 18, United States Code.
16.5. Contractors, to include subcontractors, requiring access to information systems to fulfill their duties must possess the required favorable security investigation. Contractors that require access to the Fort Gordon network shall have a minimum of a National Agency Check with Inquiries (NACI) investigation initiated and favorable review before issuance of network access. The IASO/IANO from the activity that the contractor is assigned to, will submit an electronic DD 2875, System Authorization Access Request (SAAR) to Security & Intelligence Division for verification that the contractor meets the requirements of AR 25-2 for accessing the Fort Gordon network.
16.6. Information Assurance (IA)/Information Technology (IT) Certification
16.6.1. Per DoD 8570.01-M, DFARS 252.239.7001, and AR 25-2, the contractor employees’ supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.
16.7. Handling/Access to Classified Information
16.7.1. The contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with (1) the Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M), and (2) any revisions to DoD 5220.22-M.
16.8. Training Requirements
16.8.1. Anti-Terrorism (AT) Level I Training
220.127.116.11. All contractor employees, including subcontractors, assigned to this contract shall receive an initial Antiterrorism Level I Brief by a certified ATO Level II Officer within 30 days of reporting for duty. (Monthly briefings will be offered by the Garrison Antiterrorism Officer.) Annual refresher Antiterrorism Level I Training shall be completed on-line at or they may attend the monthly training offered by the Garrison ATO. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee to the COR and unit/activity security manager.
18.104.22.168. All contractor employees, including subcontractors, assigned to this contract shall receive a brief on the local iWATCH program (provided in conjunction with the AT Level I Training). This training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 days of reporting to duty and annual refresher training with the results reported to the COR.
16.8.3. Operation Security (OPSEC) Training
22.214.171.124. All contractor employees, including subcontractors, assigned to this contract shall complete Level I OPSEC training within 30 calendar days of reporting for duty and then annually thereafter. Initial Level 1 OPSEC training will be conducted monthly by the Garrison OPSEC Officer or a Level II certified OPSEC Officer. (AR 530-1, Operations Security). Annual refresher training shall be completed on-line: Go to Internet Explorer, Fort Gordon website, select Fort Gordon and click on Dir, Plans Training & Mobilization, select Security/Intelligence, and click on Contractor OPSEC Awareness Training. A record on completion will be provided to the COR and unit/activity security manager. (Ref AR 530-1)
16.8.4. Threat Awareness and Reporting Program (TARP) Training
126.96.36.199. All contractor employees, including subcontractors, assigned to this contract shall complete TARP training within 30 calendar days of reporting for duty and then annually thereafter. TARP training will be conducted monthly by the 902nd MI Group. The COR will ensure contractors are notified of available training. Completion of training shall be reported to the COR and the unit/activity security manager. (Ref AR 381-12).
16.8.5. Information Assurance (IA)/Information Technology (IT) Training.
188.8.131.52. All contractor employees and associated subcontractors must complete the DoD Cyber Awareness Challenge Training () before issuance of network access and annually thereafter. Certificates of successful completion, for both initial awareness training and annual refresher training shall be provided to the COR. All contractor employees will successfully complete all required IA training as specified in AR 25-2 and as directed by the Government. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M, and AR 25-2.
C.17. PROGRAM MANAGEMENT
17.1. The Contractor shall be required to maintain an on-site management and technical staff at Fort Gordon to respond to the requirements set forth in this contract. The Contractor shall be responsible for selecting personnel who are well qualified to perform the required work. Key personnel are defined as; Project Manager, Quality Control Manager, Superintendents, Quality Control Inspectors and are employees of the prime contractor. These individual(s) shall be able to understand, speak, read, and write the English language fluently.
17.1.1. All personnel employed by the Contractor or any representative of the Contractor entering the Government installation shall conform to all security regulations which may be in effect during the contract period and shall be subject to such checks as may be deemed necessary to assure that no violations occur. No employee or representative will be permitted on the installation when such check reveals that their presence would be detrimental to the physical or operational security of the installation.
17.1.2. The Contractor shall take appropriate personnel action, as required, in event employees become involved with civilian or military authorities as a result of misconduct.
17.1.3. Prime contractor shall maintain an “in house” construction trade workforce capable of performing 15% of each task order’s activities. Activity Responsibility Coding (RESP) shall be shown on approved project schedules reflecting “in house” construction trades. This shall be actual construction work; defined as direct labor only, excluding; material, profit, and fees (FAR 52.219-27-C3).
17.2. Project Manager
17.2.1. The Contractor shall provide a Project Manager who shall have full authority to act for the Contractor. This individual and any individual designated to act for him/her, shall have the full authority to contractually commit the Contractor for prompt action on matters pertaining to contract administration and shall be designated in writing (listing name, address and home telephone number) to the Contracting Officer. The Project Manager shall be responsible for the overall management and coordination and shall be the central point of contact with the Government for performance of all work under this contract. Another individual may be designated to act for the Project Manager; however, provide ten (10) calendar days advanced notice in writing of any such change to the Contracting Officer. Based on the standards of the industry the minimum acceptable qualifications for the Project Manager are:
184.108.40.206. Five (5) years of demonstrable construction management experience and
220.127.116.11. Ten (10) years in the construction field and
18.104.22.168. Three (3) years estimating experience.
17.3. The Project Manager or designated individual shall be physically present at Fort Gordon except on legal holidays, during the hours from 7:30 a.m. to 4:00 p.m., Monday through Friday. Unless prior approval to absence is coordinated.
17.4. Contractor shall provide the Contracting Officer the above Project Manager information as well as a key personnel list ten (10) calendar days prior to performance of the contract. The personnel shall meet or exceed the position requirements submitted in the Contractor’s proposal. The Government reserves the right to approve or disapprove personnel based on the position requirements stated in the proposal.
17.5. Site Superintendent shall be at each active jobsite at any time work is being performed at that jobsite. Site Superintendent may perform duties on up to three (3) projects if the distance between projects, project complexity, and superintendent experience meet the construction management requirements of the contract. Anything over three projects per superintendent must be approved by the Contracting Officer and the DPW. Contractor will submit Superintendent by name for each Task Order at the time of the proposal.
17.5.1. Based on the standards of the industry the minimum acceptable qualifications for the Site Superintendent are:
22.214.171.124. Three (3) years of demonstrable construction supervision and
126.96.36.199. Seven (7) years in the construction trades with increasing responsibility.
17.5.2. Superintendence By The Contractor
188.8.131.52. The Government must approve the Contractor’s superintendent(s). Unless the proposed superintendent is an officer of the company, a resume of the proposed superintendent shall be submitted to assure competence in accordance with provision entitled “Superintendence by the Contractor” (FAR 52.236.6).
17.6. The Government has the right to direct the Contractor to replace any individual functioning as Key Personnel should the individual fail to perform in accordance with the requirements of contract. Any replacement Key Personnel must meet the criteria stated in the Contractor’s proposal that was evaluated for award of the contract.
17.7. The Government will not exercise any supervision over Contractor employees performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for Contractor employees.
C.18. CONTINGENCY PLAN
18.1. The Contractor shall submit a complete Contingency Plan to the Contracting Officer for approval within fourteen (14) calendar days after contract award and as changes occur from review. The Contingency Plan shall provide for continued performance of the contract should the Contractor experience equipment failure or loss of employees for any reason such as strike or dispute.
C.19. PHASE-OUT PLAN
19.1. The contractor shall develop and submit to the Contracting Officer a contract phase-out plan 90 calendar days prior to the expiration of the contract, including option periods. The plan shall fully describe how the Contractor will approach the following issues:
19.1.1. Completion of on-going projects including projects that will not be completed prior to the contract expiration date;
19.1.2. Warranty procedures to be followed by the Government after the Contractor is no longer on site;
19.1.3. Removal of Contractor-furnished trailers including clean-up and restoration of Government land; and
19.1.4. Clean-up and turn-in of Contractor’s storage yard.
C.20. CONTRACTOR PERSONNEL
20.1. The Government will not exercise any supervision or control over contractor or subcontractor employees (from here on referenced as employees) performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the Government for all contractor employees.
20.2. The Contractor is fully responsible for the performance and conduct of their employees at all times while on Government property performing work under the contract.
20.3. The Contractor shall take appropriate personnel action, as required, in the event any employee becomes involved with civilian or local authorities because of misconduct. The Contractor’s employees are subject to the same general rules of conduct while on the Government installation that apply to Government civilian employees.
20.4. The Government reserves the right to refuse access to Government installation grounds to any contractor employee if the KO determines it to be in the best interest of the Government.
20.5. The Contractor shall not allow any employee to perform work under the contract while under the influence of alcohol, drugs, or any other incapacitating agent.
20.6. All Contractors’ employees, including existing and new employees, are required to be verified through the Government’s E-Verify System which confirms employees are authorized and eligible to work in the United States. Assurance of compliance with the provisions of this article by subcontractors is the Contractor’s responsibility.
C.21. IDENTIFICATION OF EMPLOYEES
21.1. Identification of Employees
21.1.1. The Contractor shall provide each employee an identification badge, approximately 2 1/2″ x 3 1/2″. The badge shall include, as a minimum, the person’s name, photograph, and the Contractor’s company name and location (i.e., Fort Gordon). The Contractor shall ensure that all personnel wear the badge on the outermost garment at all times when performing work under this contract. This requirement shall apply to all subcontractor employees if the subcontractors’ work will exceed a 30 calendar day period. Subcontractors working at FG for less than 30 days shall wear an identification badge meeting the aforementioned specifications except that the location of work will not be required on the badge.
C.22. REMOVAL OF CONTRACTOR PERSONNEL
22.1. The Government reserves the right to require removal of any Contractor personnel from the job site who endanger persons or property, or whose continued employment is inconsistent with the interest of military security. The Government also reserves the right to require the Contractor to remove from the job site, any employee found to be under the influence of alcohol, drugs or any other incapacitating agent or any employee involved in the theft of Government property. The removal from Fort Gordon of such personnel shall not relieve the Contractor of the requirement to provide personnel to perform services.
C.23. DEVIATION FROM PROPOSED LIST OF SUBCONTRACTORS
23.1. The Contractor shall submit a list of subcontractors on Statement and Acknowledgement, SF 1413 for each task order.
C.24. CONTRACTOR LAYDOWN
24.1. The contractor lay down area is located in Fort Gordon’s Industrial District. The contractor lay down area is designated within the following boundaries:
24.1.1. North – 11th Avenue
24.1.2. South – 10th Avenue
24.1.3. East – 13th Street
24.1.4. West – 11th Street
24.2. Contractor’s construction trailers on site must be wired per NEC and meet separation clearances.
24.3. Contractor is responsible for utility connections. All utilities connections and meters shall be coordinated with Georgia Power, Augusta Utility Department, and Atlanta Gas, respectively. The Contractor shall be responsible for all payment associated with coordinating and furnishing utilities.
24.4. Point of contact for lay down area allocations and regulations is Directorate of Public Works, Business Operations & Integration Division – Master Plans.
25.1. The natural gas distribution system, the water distribution system for domestic and fire, the sewer systems and the electrical distribution system at Fort Gordon are privatized and operated by utility companies. Unless noted otherwise in the scope of work, the utility companies will install new service lines to building and repair existing service lines to buildings, as required.
25.2. Utility company contacts are provided below:
GA Power (GP) – Electrical
706.564.5553 cell Augusta Utilities Department (AUD) – Water & Sewer
GA Power (GP) – Lighting
706.691.2548 cell Atlanta Gas Light (AGL)
25.3. The utility companies maintain as-built record utility drawings for the installation. To obtain utility drawings, refer to UTILITY COMPANY CONTACTS.
25.4. Utility Cost Estimates
25.4.1. Only the utility company may install service connections to the buildings. The utility company will give the contractor a cost estimate for the design, inspection, and installation of the service connection to the building. The contractor is responsible for paying the utility company for installing the service connection to the buildings.
25.5. Utility Service Connection Fee
25.5.1. The contractor shall be paid 10% of the provided privatized natural gas, water distribution for domestic and fire, sewer and electrical distribution system’s cost estimate in an amount of not less than $250 and not more than $2500 excluding; material, profit, and fees.
25.6. Utility services required on the job site for accomplishment of the work will be furnished at no cost to the Contractor; however, the Government will make no connections or alterations to the existing utility facilities for accomplishment of this work and any changes required by the Contractor will be at his expense and at no additional cost to the Government. Utilities for office and/or storage buildings or areas will be billed to the Contractor monthly at the prevailing rates and will not be furnished free of charge. The contractor shall be responsible for all costs and fees associated with providing utility services for his offices, storage buildings, shop areas, storage areas, etc. “Utilities” shall include but not be limited to: Electrical service, sewage, water, telephone, internet connections, cable television connections, and fire alarm/security alarm service. All utility connections, contractor facilities, fencing, etc. shall be coordinated through the Contracting Officer (KO) or the COR and shall be subject to Government approval.
25.7. Utility connections for all task orders will be made IAW the privatized utility standards and will only be made after inspection by Government representatives. Before final acceptance of the work by the Government, the Contractor shall remove all temporary connections, distribution lines and associated paraphernalia. If utilities are not available at the job site and are required for performance, the Contractor shall provide his own generators or other necessary equipment to provide the utilities.
25.8. Interruption of Utilities Service
25.8.1. All temporary outages of any utility services required for the performance of work shall be scheduled with the Contracting Officer (KO) or the COR no less than fourteen (14) calendar days, except in emergency situations as approved by Contracting Officer (KO) or the COR, in advance of such outages. The Contractor may request a waiver from this requirement from the Contracting Officer (KO) or the COR when the utility outage will be of a very limited nature (e.g., within a few rooms of a building). If during work performance, the Contractor has determined that a utilities-related situation involves risk to life or substantial risk to property, utilities shall be immediately disrupted to reduce the emergency and alleviate risk. If such a risk exists, or if such a disruption does occur, the Contractor shall notify the Contracting Officer (KO) or the COR at the earliest practical time, and in no case later than 2 hours following the occurrence.
25.9. Excavation and Utility Clearance
25.9.1. The Contractor shall be responsible for obtaining excavation and utility clearances (dig permits), when required, to perform work under an individual task order. The Contractor shall not proceed with the excavation of any kind until he has obtained such clearance.
C.26. GOVERNMENT-FURNISHED EQUIPMENT/MATERIALS
26.1. As required, the Contractor, with his own forces, shall transport all Government-furnished equipment/materials described on the task order. The equipment/materials will be transported from the Government storage area to the work site indicated on the task order. (NOTE that Government furnished equipment/materials are not furnished under this contract unless specifically identified elsewhere in this solicitation.)
26.2. The Contractor shall be responsible for loss or damage to Government-furnished property caused by his negligence or misconduct.
26.3. The Contractor shall follow the instructions of the Contracting Officer or COR regarding the disposition of all Government-furnished property not consumed in performance of a Task Order (FAR 52.245-2).
C.27. GOVERNMENT-FURNISHED PROPERTY AND SERVICES
27.1. Fire Protection. The Government will provide 24 hour fire protection services from the Fire Stations to the work sites. The Contractor is responsible to establish fire protection services for the Contractor’s off-post office. Current emergency telephone numbers will be provided to the Contractor prior to contract start.
27.2. Emergency Medical Service. Medical services for the Contractor’s personnel are the responsibility of the Contractor.
27.3.1. Subject to availability, Contractor employees may be provided parking space for Contractor use. The Contractor shall comply with the post parking regulations. The COR, or their designated representative, may designate other spaces if such spaces are available.
C.28. CONSTRUCTION SITE STANDARDS
28.1. The Contractor is reminded that the construction site must be operated and maintained according to contract specifications and is subject to inspection and enforcement according to all federal, state and local codes/regulations.
C.29. AVAILABILITY OF WORK SITE
29.1. The Contractor shall coordinate the work so as to create a minimum of inconvenience to the Government.
29.2. If deviation from official contract work hours is required; the Contractor shall submit a written request to deviate from official work hours three (3) working days in advance of the requirement to the KO and include
29.2.1. State reason why deviation is necessary
184.108.40.206. Requested working hours
220.127.116.11. Dates required and/or duration Work to be performed
29.2.2. Confirm if digging, utility cut-offs, or other work requiring Construction Contract Inspector will be done.
29.2.3. Indicate if work will or will not be at an additional cost to the government
29.2.4. Indicate that the work will or will not have any adverse effect on daily government activity.
29.3. Contractor will continue performing during official contract work hours until KO’s approval is obtained to deviate.
C.30. CONSTRUCTION SITE MAINTENANCE
30.1. Contractor shall store all supplies and equipment on project site so as to preclude theft or damage and shall maintain the site in a neat and orderly manner. Protection and security for materials and equipment on site is the sole responsibility of the Contractor. The Contractor may be required to install temporary construction fencing to protect the site, at no cost to the Government.
30.2. The Contractor shall conduct and schedule its work in a manner to cause minimum disruption to the existing facilities and operation.
25.2. Existing building(s) shall be maintained weatherproof at all times. During the work (from Notice to Proceed to Acceptance by the Government) the Contractor shall be responsible for maintaining personnel, furnishings, and facilities from the water damage, dust, dirt, etc., resulting from work of this contract. The Contractor shall restore any damage to the original state at no additional expense to the Government.
25.3. Security of buildings refers to the normal security measures involved with shutting down operations at the end of the work day and during normal performance of work to insure unauthorized persons do not enter the work zone. For example, locking doors and windows to prevent entry into the work zone at the end of the day, or in the instance work involves replacement of entry doors that would require additional measures to close the building.
25.4. The Contractor shall store all supplies and equipment at a location designated by/coordinated with the COR so as to preclude mechanical and climatic damage; the site shall be maintained in a neat and orderly manner.
25.5. On Task orders where the work period will last beyond a thirty (30) calendar days. The Contractor shall post at the worksite a neatly lettered sign on durable material not less than 36 inches wide and 24 inches high, see Appendix A.
25.6. The Contractor shall provide signs, barriers, and barricades to provide a safe working area for building occupants and workmen. A plan for signs, barriers and barricades shall be submitted to the COR for approval prior to beginning work on a task order for which signs, barriers and barricades are required to define the working area.
25.7. The Contractor shall cover equipment that is to remain in place within the area of contract operations and protect it against damage or loss. The contractor shall store equipment that is removed in performance of work where directed or reuse in work as required by drawings and specifications. Equipment temporarily removed shall be protected, cleaned and replaced equal to its condition prior to starting work. Security for equipment or material that is to be reused and is removed for temporary storage shall be the sole responsibility of the Contractor.
C.31. WORK IN SPECIAL SECURITY AREAS
31.1. Government shall provide all escorts if contractor accesses to security areas, while working on construction projects, is required.
C.32. SITE ACCESS
32.1. When roads and thoroughfares are available, the Contractor shall use established roadways when transporting personnel and/or material in the execution of work. The Contractor shall strictly adhere to the foregoing and shall not develop new ingress or egress roads without specific written instructions from the KO. Streams, trails, and alternate access routes may only be utilized upon prior approval of the KO. Extreme care must be utilized to prevent the harm of Government Installation property and endangered plants, species, and wildlife.
33.1. Contractor or employees shall not park any privately owned vehicle (POV) or company and/or delivery vehicle on grassy areas near or in the construction site without prior approval from the KO. When allowed, parking on grassy areas will only be for short-term delivery purposes (to include heavy tools, equipment, construction materials, etc.). Use designated hard surfaces or existing parking lots near or within the project site for parking of POVs or company and/or delivery vehicles. Tire and track impressions (ruts) created on wet or soft soil by vehicles and/or equipment used in the Contractor’s operations shall not be left for more than one day after removal of such vehicle or equipment that caused the rutting. The Contractor shall restore the affected area(s) of the site to its original condition within that one-day period.
C.34. EXCAVATIONS REQUIREMENTS
34.1. The Contractor shall be responsible for coordinating the locating of government-owned communication lines prior to excavation.
34.2. Contact “811,” the Utility Protection Agency, and obtain a ticket number receipt to locate utility lines at least 72 hours prior to any excavation or as indicated in the RFP.
34.3. Responsible for coordination with any known or suspected non-governmental utilities such as telecommunications or cable television. The permit will remain valid for a period of 14 days or as otherwise directed by the issuing authority.
34.4. Utility locations, if and when shown on drawings, are approximate. The Contractor shall field verify all utility locations and have the appropriate utility company mark their location before digging or trenching. This shall include but is not limited to the use of sonic, electronic or magnetic detection devices, by noting pull box and utility box locations at the surface, and by potholing. Contractor shall be responsible for repairing any utilities damaged during construction at no additional cost to the Government.
35.1. After the markings have been made, Contractors are required to maintain a minimum clearance of two feet between a marked, underground utility line and the cutting edge of any power-operated excavating equipment.
35.2. Maintain any paint marks or stakes indicating underground utilities/lines as required during the duration of work or 30 calendar days from date of approved permit (whichever is later).
C.36. TEXTING WHILE DRIVING
36.1. Executive Order 13513, Federal Leadership on Reducing Text Messaging while Driving, dated October 1, 2009 bans text messaging while driving or operating a motor vehicle on an active roadway with the motor running, including while temporarily stationary because of traffic, a traffic light, stop sign, or otherwise.
C.37. SMOKING IN GOVERNMENT FACILITIES
37.1. The Army has banned use of all tobacco products in all government facilities. Contractor employees and visitors are subject to the same restrictions as are Government personnel. Smoking is permitted only in designated smoking areas.
38.1. Areas in which work is required may be occupied or have public or Government presence during the performance of work under any TO. Other maintenance and/or repair construction may also be concurrently being performed at the site by other contractors. The Contractor shall cooperate with the Government to minimize conflict, and to facilitate the Government’s operations by scheduling the Work to accommodate Government occupancy. Additional compensation due to the conditions brought about by this occupancy and usage by the Government will not be granted to the Contractor. Should conflicts occur with other concurrent work, the Contractor shall immediately notify the KO.
C.39. FACILITIES OCCUPANCY
39.1. The buildings included in this contract may be occupied throughout the course of the work. Adequate protection of persons and property shall be provided at all times. The work shall proceed in such a manner as to prevent undue spread of dust and flying particles. Any damage or spread of dust or flying particles caused by the Contractor, his employees, his subcontractors, and/or their employees to Government or personal property and/or equipment within the buildings shall be repaired, replaced or corrected by the Contractor to the satisfaction of the Contracting Officer and COR at no additional expense to the Government. Nothing in this paragraph shall be construed to relieve the Contractor, his subcontractors at any tier, or their employees from liability for personal injury they cause.
39.2. Restricted Areas
39.2.1. Certain buildings and other facilities are “restricted” to the general public. Contractor personnel shall not enter any “restricted” facilities without specific permission from the Contracting Officer (KO) or the COR to do so. The Contractor shall comply with restricted area procedures and instructions. Contractor personnel working in restricted areas such as computer rooms shall be required to sign in and out and state the nature of business at the entrance desk. All work in restricted areas shall be coordinated with the respective area Security Officer through the Contracting Officer (KO) or the COR.
39.3. Secure Areas
39.3.1. Portions of the work under the contract are performed in secure areas. In these cases, the Contractors will be escorted by the activity or Government personnel and adequate security measures will be established, maintained, and monitored by the appropriate Government personnel. A 48 hours advance notice to the activity shall be required when the Contractor needs an escort, except in emergency or urgent work.
39.4.1. At all times during the performance of work within a facility, the Contractor and his or her employees shall remain cognizant of the security restrictions existing within the facility. The Contractor’s employees shall ensure that any doors, windows or access panels which may have been opened for them during the course of the work period are secured at the end of the day. Circumstance which appear unusual, unhealthy or otherwise hazardous shall be reported to the Contracting Officer (KO) or the COR immediately.
39.5. Administrative Office Areas
39.5.1. Government personnel will be working in office areas during working hours. Contractor work shall not unduly interfere with Government work in the area. In the event a Government building supervisor so requests, the Contractor shall temporarily cease work in the area and report the instructions, to include name of the Government person involved, to the Contracting Officer (KO) or the COR immediately by the most expedient means.
C.40. TIME EXTENSIONS FOR UNUSUALLY SEVERE WEATHER
40.1. This provision specifies the procedure for the determination of time extensions for unusually severe weather. The listing below defines the adverse weather days that are anticipated monthly. The listing is based upon data from the National Oceanographic & Atmospheric Administration (NOAA) or similar data.
40.2. Monthly Anticipated Adverse Weather Calendar Days:
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
11 9 10 8 9 9 13 10 8 6 8 9
40.3. The above schedule of anticipated adverse weather will constitute the baseline for monthly (or portion thereof) weather time evaluations. Upon acknowledgment of the NTP and continuing throughout the contract on a monthly basis, actual adverse weather days will be recorded on a calendar-day basis (include weekends and holidays) and compared to the monthly anticipated adverse weather in the schedule above.
40.4. The number of actual adverse weather days shall be calculated chronologically from the first to the last day in each month. Once the number of actual adverse weather days anticipated in the schedule above have occurred, the KO, upon the Contractor’s written request, will examine any subsequently occurring adverse weather days to determine whether the Contractor is entitled to a time extension. Before adverse weather entitlement is granted, the Contractor must demonstrate that fifty percent or more of their workdays were affected by the subsequent adverse weather. The adverse weather must also delay work critical to the timely completion of the project. The KO will convert any delays meeting the above requirements to calendar days and issue a modification.
40.5. For all weather dependent activities, the Contractor’s schedule must reflect the anticipated adverse weather delays that are noted above.
40.6. The following is considered as adverse weather:
40.6.1. Weather of a nature that workers cannot perform work as scheduled or get to work site, e.g., hurricane, tornado, etc.
C.41. SEASONAL HVAC REQUIREMENTS
41.1. The Contractor shall provide temporary heating or cooling to existing occupied facilities if the air conditioning system or heating system is shut down to perform any work. Any proposals to shut down heating or cooling without providing temporary service must be approved through the KO at least two (2) workdays prior to interruption of service. The Contractor shall submit shop drawings for approval of proposed method for providing temporary heating or cooling.
C.42. INSPECTIONS, TESTS AND REPORTS
42.1. Any required inspections, tests, and reports made by the Contractor, subcontractors, specifically trained technicians, equipment manufacturers, and others as required by a TO shall be furnished upon request to the Government in accordance with the terms of the TO.
42.2. The Contractor shall request on-site inspection review from the COR/Inspector before the backfill of any trenches, pouring of concrete and/or utility tie-ins. The Contractor agrees that authorized Government representatives of the KO shall have access to and the right to examine the sites or areas where work under this contract is being performed to determine the adequacy of the Contractor’s performance.
C.43. TEMPORARY SANITARY FACILITIES (WORK RELATED)
43.1. The Contractor shall provide adequate sanitary conveniences of a type approved for the use of persons employed on the work, properly secluded from public observation. Sanitary facilities, such as chemical toilet, shall be located far enough from a well, live stream, or pond to prevent pollution of the water. Maintain these conveniences at all times without nuisance or as required or approved by the KO. Upon completion of the work, remove the conveniences from the premises, leaving the premises clean and free from nuisance.
43.2. In most cases, the Contractor’s personnel will not be permitted to use any existing U.S. Government sanitary facilities.
C.44. SEWAGE, ODOR, AND PEST CONTROL
44.1. The Contractor shall dispose of sewage through connection to a municipal, district, or station sanitary sewage system. Where such systems are not available, the Contractor shall use chemical toilets or comparably effective units, and periodically empty wastes into a municipal, district, or station sanitary sewage system, or remove waste to a commercial facility, and shall include provisions for pest control and elimination of odors.
C.45. DISPOSAL OF REMOVED MATERIAL
45.1. The Contractor shall not use Government waste disposal facilities including garbage cans, trash piles or dumpsters. The Contractor shall at the end of each working day, remove from the site all debris resulting from the performance of work. Contractor’s dumpsters shall be emptied before becoming full as to spill onto the surrounding area. Contractor shall keep the area around the dumpster free of debris.
C.46. PUBLIC RELEASE OF INFORMATION
46.1. The Contractor and subcontractor personnel shall not publicly release information, photographs, or other documents concerning any aspect of the materials or services relating to this contract or TOs without the prior written approval of the KO.
C.47. DAVIS-BACON WAGE RATES
47.1. Applicable Davis-Bacon Wage rates in effect at the time of issuance of a RFP will be incorporated into the TO. The wage determinations apply to those laborers and mechanics employed by a contractor or sub-contractor at the site of the work, including drivers who transport to or from the site materials and equipment used in the course of contract operations.
47.2. If highly specialized crafts or trades are required in the performance of a TO project for which no wage is listed in the Department of Labor Wage Decision provided, the KO shall be notified in writing.
C.48. CONTRACTOR PERFORMANCE
48.1. The Contractor Performance Assessment Reporting System (CPARS) is a web-enabled application that collects and manages the library of automated contractor performance reports. CPARS is for UNCLASSIFIED use only.
48.2. The Construction Contractor Appraisal Support System (CCASS), which is located within the CPAR system, is used to document contractor performance on construction contracts. The CCASS evaluation assesses a contractor’s performance and provides a record, both positive and negative, on a given contract. Each evaluation is based on objective facts and supported by contract management data, such as contract performance elements that evaluate quality, timely performance, effectiveness of management, and compliance with contract terms, labor standards, and safety requirements.
48.3. Contractor’s performance will be evaluated upon completion of each individual TO valued over $650,000.00 or at any valued amount if terminated for Cause or Default. The Government reserves the right to complete performance evaluations for individual TOs valued at less than $650,000.00. Interim evaluations may be prepared at any time during the TO period of performance when determined to be in the best interest of the Government. All performance evaluations, to include those derived from other sources, will be reviewed when considering exercising of option periods.
48.4. As may be required, the Federal Awardee Performance & Integrity Information System (FAPIIS) application will be used to collect contractor and grantee performance information on Terminations, for Cause or Default.
48.5. Completed performance reports are made available in the Past Performance Information Retrieval System (PPIRS).
C.49. NOISE CONTROL
49.1. The Contractor shall comply with all applicable state and local laws, ordinances, and regulations relative to noise control.
50.1. The Contractor shall load all trucks leaving the site with loose debris in a manner that will prevent dropping of materials on streets. All vehicles transporting hot-mix mixtures, sand, base course material, surfacing aggregates or dirt for work performance under this contract and traveling in excess of 35 mph over post area streets or main access roads of FG shall have the materials covered with a tarpaulin, canvas, or shall be loaded a minimum of 6 inches below the top of the sideboards to avoid spillage of materials. The Contractor shall be responsible for cleaning up any materials that fall from trucks.
50.2. During the performance of this contract, events may occur that require the Government to change the designation of specific gates where delivery access is to be routed. Changes in the specified gates to be used shall not be a cause for a request for a modification.
C.51. RELEASE OF QUALITY CONTROL PLAN AND OTHER DOCUMENTS
51.1. The Government reserves the right, upon award of this contract to disseminate within the Government, for official use without prior approval of the Contractor, the Quality Control Plan and other plans and documents identified and submitted by the Contractor for the intended use of inspection, surveillance or for any administrative or contractual function under this contract.
C.52. CONTRACT CORRESPONDENCE
52.1.1. Contract Correspondence is the official communication that occurs between the Government and the Prime Contractor. These paragraphs will briefly describe how Official Correspondence between the Contractor and the Contracting Officer should be handled.
52.2.1. U.S. Army Mission and Installation Contracting Command (MICC) Fort Gordon is responsible for the administration and supervision of this contract. The Contractor is requested not to contact or permit suppliers or subcontractors to contact other Army Contracting Offices directly on matters pertaining to the contract. This request is based on a desire to avoid confusion, as any correspondence or telephone calls made to other offices will be referred back to this office.
52.3. Serialized Letters
52.3.1. To help track and provide timely response to your question, the contract requires you to serially number all correspondence addressed to the Contracting Officer (KO).
52.3.2. Begin you numbering with Serial Letter 1. If a numbering error is quickly detected, but your letter is “in the mail” call the KO, explain the mix up, and ask that the correct number be annotated upon receipt. If a numbering error is detected after a number of other serial letters have been issued, identification and correction should be made by separate serial letter.
52.3.3. Be sure each serial letter clearly references you contract title, contract number and subject. Limit each serial letter to one subject.
52.4. Letter of Authorization
52.4.1. Immediately upon receipt of your Notice to Proceed letter, you are requested to provide a Letter of Authorization with the typewritten names and signatures of individuals within your company who are authorized to sign the following documents:
18.104.22.168. Payment Estimates
22.214.171.124. Contract Modifications/Claims
126.96.36.199. ENG Form 4025 (Ship Drawing Submittals)
188.8.131.52. Receipts for Government-Furnished Property
184.108.40.206. Payrolls and Other Labor Related Documentation
220.127.116.11. Serial Letters
52.5. Other Documents
52.5.1. The following documents may be transmitted without a serial letter cover:
18.104.22.168. Pay Estimates
22.214.171.124. Modifications (Except for Claims)
126.96.36.199. Shop Drawing Submittals
188.8.131.52. Contractor Daily Reports
C.53. ATTACHMENT(s) made part of the resulting contract –
53.1. Division 01 – General Requirements
53.1.1. 01 32 16.00 20 Small Project Construction Progress Schedules
53.1.2. 01 33 00 Submittal Procedures
53.1.3. 01 35 26 Governmental Safety Requirements
53.1.4. 01 45 00.00 10 Quality Control
53.1.5. 01 57 19 Temporary Environmental Controls
53.1.6. 01 78 00 Closeout Submittals
184.108.40.206. 01 78 23 Operation And Maintenance Data
SECTION 01 32 16.00 20
SMALL PROJECT CONSTRUCTION PROGRESS SCHEDULES
PART 1 GENERAL
Government approval is required for submittals with a “G” designation; submittals not having a “G” designation are for Contractor Quality Control approval. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:
SD-01 Preconstruction Submittals
Construction Schedule; G, DPW – Engineering Division
Prior to the start of work, prepare and submit to the Contracting Officer for acceptance a construction schedule in the form of a Network Analysis Schedule (NAS) in accordance with the terms in Contract Clause “FAR 52.236-15, Schedules for Construction Contracts,” except as modified in this contract.
The acceptance of a Baseline Construction Schedule is a condition precedent to:
a. The Contractor starting work on the demolition or construction stage(s) of the contract.
b. Processing Contractor’s invoice(s) for construction activities/items of work.
c. Review of any schedule updates.
Submittal of the Baseline Schedule, and subsequent schedule updates, is understood to be the Contractor’s certification that the submitted schedule meets all of the requirements of the Contract Documents, represents the Contractor’s plan on how the work will be accomplished, and accurately reflects the work that has been accomplished and how it was sequenced (as-built logic).
1.3 SCHEDULE FORMAT
1.3.1 Network Analysis Schedule (NAS)
Use the critical path method (CPM) to schedule and control project activities. Prepare and maintain project schedules using Microsoft Project 2013. Importing data into the scheduling program using data conversion techniques or third party software is cause for rejection of the submitted schedule. Build the schedule as follows:
a. The Project Schedule must show submittals, Government review periods, material/equipment delivery, utility outages, all on-site construction, inspection, testing, and closeout activities. Government and Contractor on-site work activities must be driven by calendars that reflect Saturdays, Sundays and all Federal Holidays as non-work days.
b. With the exception of the Contract Award and End Contract milestone activities, no activities shall be open-ended; each activity must have predecessor and successor ties. No activity must have open start or open finish (dangling) logic. Minimize redundant logic ties. Once an activity exists on the schedule it must not be deleted or renamed to change the scope of the activity and must not be removed from the schedule logic without approval from the Contracting Officer. While an activity cannot be deleted, where said activity is no longer applicable to the schedule but must remain within the logic stream for historical record, it can be changed to a milestone. Document any such change in the milestone’s “Notebook”, including a date and explanation for the change. The ID number for a deleted activity must not be re-used for another activity.
c. Each activity must be assigned its appropriate Responsibility Code indicating responsibility to accomplish the work indicated by the activity, Phase Code and Work Location Code.
d. Date/time constraint(s) and/or lags, other than those required by the contract, are not allowed unless accepted by the Contracting Officer. Include as the last activity in the contract schedule, a milestone activity named “Contract Completion Date”.
220.127.116.11 Cost Loading Microsoft Project 2013 Schedules
Assign material, labor and equipment costs to their respective Construction Activities. Material and equipment costs for which payment will be requested in advance of installation must be assigned to their respective procurement activity (i.e. the material/equipment on-site activity). Evenly disperse coefficient to each activity over the duration of the project. Cost loading must total to 100 percent of the value of the contract.
a. Submit an Earned Value Report with each schedule update showing activity budget, cost percent complete, earned amount and cost to complete as directed by the Contracting Officer.
b. With each schedule submission, provide a Schedule Variance control (SVC) diagram showing:
(1) Cash Flow S-Curves indicating planned project cost based on projected early and late activity finish dates.
(2) Earned Value to-date. Revise Cash Flow S-Curves when the contract is modified, or as directed by the Contracting Officer.
1.3.2 Schedule Submittals and Procedures
Submit Network Analysis Schedules (NAS) and updates in hard copy and on electronic media that is acceptable to the Contracting Officer. Submit an electronic back-up of the project schedule in an import format compatible with the Government’s scheduling program, Microsoft Project 2013.
1.4 SCHEDULE MONTHLY UPDATES
Update the Construction Schedule at monthly intervals or when the schedule has been revised. The updated schedule must be kept current, reflecting actual activity progress and plan for completing the remaining work. Submit copies of purchase orders and confirmation of delivery dates as directed by the Contracting Officer.
a. Narrative Report: Provide with schedule updates. Identify and justify;
(1) Progress made in each area of the project
(2) Critical Path
(3) Date/time constraint(s), other than those required by the contract
(4) Changes in the following; added or deleted activities, original and remaining durations for activities that have not started, logic, milestones, planned sequence of operations, and critical path
(5) Status of Contract Completion Date and interim milestones;
(6) Current and anticipated delays (describe cause of delay and corrective actions(s) and mitigation measures to minimize);
(7) Description of current and future schedule problem areas.
Each entry in the narrative report must cite the respective Activity ID and Activity Description, the date and reason for the change, and description of the change.
1.5 CONTRACT MODIFICATION
Submit a Time Impact Analysis (TIA) with each cost and time proposal for a proposed change. TIA must illustrate the influence of each change or delay on the Contract Completion Date or milestones. No time extensions will be granted nor delay damages paid unless a delay occurs which consumes all available Project Float, and extends the Projected Finish beyond the Contract Completion Date.
a. Each TIA must be in both narrative and schedule form. The narrative must define the scope and conditions of the change; provide start and finish dates of impact, successor and predecessor activity to impact period, responsible party, describe how it originated, and how it impacts the schedule. The schedule submission must consist of three native files:
(1) Fragnet used to define the scope of the changed condition
(2) Most recent accepted schedule update as of the time of the proposal or claim submission that has been updated to show all activity progress as of the time of the impact start date.
(3) The impacted schedule that has the fragnet inserted in the updated schedule and the schedule “run” so that the new completion date is determined.
b. For claimed as-built project delay, the inserted fragnet TIA method must be modified to account for as-built events known to occur after the data date of schedule update used.
c. All TIAs must include any mitigation, and must determine the apportionment of the overall delay assignable to each individual delay. The associated narrative must clearly describe the findings in a chronological listing beginning with the earliest delay event.
(1) Identify types of delays as follows:
(a) Excusable Delay: Force-Majeure (e.g. weather) – Contractor may receive time extension, but time will not be compensable.
(b) Inexcusable Delay: Contractor Responsibility – Contractor will not receive time extension.
(c) Compensable Delay: Government Responsibility – Contractor may receive compensable time extension.
(2) If a combination of any of the delay types outlined above occurs, it is considered a Concurrent Delay, which will require an analysis of the facts to determine compensability and entitlement to any time extension under the applicable contract clauses.
d. Submit Data disks containing the narrative and native schedule files.
e. Unless the Contracting Officer requests otherwise, only add conformed contract modifications into the Project NAS.
1.6 3-WEEK LOOK AHEAD SCHEDULE
Prepare and issue a 3-Week Look Ahead schedule to provide a more detailed day-to-day plan of upcoming work identified on the Construction Schedule. Key the work plans to activity numbers when a NAS is required and update each week to show the planned work for the current and following two-week period. Additionally, include upcoming outages, closures, preparatory meetings, and initial meetings. Identify critical path activities on the Three-Week Look Ahead Schedule. The detail work plans are to be bar chart type schedules, maintained separately from the Construction Schedule on an electronic spreadsheet program and printed on 8-1/2 by 11 inch sheets as directed by the Contracting Officer. Activities must not exceed 5 working days in duration and have sufficient level of detail to assign crews, tools and equipment required to complete the work. Deliver one hard copy and one electronic file of the 3-Week Look Ahead Schedule to the Contracting Officer no later than 8 a.m. each Monday, and review during the bi-weekly CQC Coordination or Production Meeting.
1.7 CORRESPONDENCE AND TEST REPORTS:
All correspondence (e.g., letters, Requests for Information (RFIs), e-mails, meeting minute items, Production and QC Daily Reports, material delivery tickets, photographs) must reference Schedule Activities that are being addressed. All test reports (e.g., concrete, soil compaction, weld, pressure) must reference Schedule Activities that are being addressed.
1.8 ADDITIONAL SCHEDULING REQUIREMENTS
Any references to additional scheduling requirements, including systems to be inspected, tested and commissioned, that are located throughout the remainder of the Contract Documents, are subject to all requirements of this section.
PART 2 PRODUCTS
PART 3 EXECUTION
— End of Section —
SECTION 01 33 00
PART 1 GENERAL
The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective sections.
Units of weights and measures used on all submittals are to be the same as those used in the statement of work or contract drawings.
Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.
Contractor’s Quality Control (CQC) System Manager to check and approve all items prior to submittal and stamp, sign, and date indicating action taken. Proposed deviations from the contract requirements are to be clearly identified. Include within submittals items such as: Contractor’s, manufacturer’s, or fabricator’s drawings; descriptive literature including (but not limited to) catalog cuts, diagrams, operating charts or curves; test reports; test cylinders; samples; O&M manuals (including parts list); certifications; warranties; and other such required submittals.
Submittals requiring Government approval are to be scheduled and made prior to the acquisition of the material or equipment covered thereby. Pick up and dispose of samples not incorporated into the work in accordance with manufacturer’s Material Safety Data Sheets (MSDS) and in compliance with existing laws and regulations.
A submittal register showing items of equipment and materials for when submittals are required by the specifications is provided as “Appendix A – Submittal Register”.
1.2.1 Submittal Descriptions (SD)
Submittals requirements are specified in the technical sections. Submittals are identified by Submittal Description (SD) numbers and titles as follows:
SD-01 Preconstruction Submittals
Submittals which are required prior to or the start of the next major phase of the construction on a multi-phase contract, includes schedules, tabular list of data, or tabular list including location, features, or other pertinent information regarding products, materials, equipment, or components to be used in the work.
List of proposed products
Construction progress schedule
Network Analysis Schedule (NAS)
Schedule of prices or Earned Value Report
Health and safety plan
Quality Control(QC) plan
Environmental protection plan
SD-03 Product Data
Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions and brochures illustrating size, physical appearance and other characteristics of materials, systems or equipment for some portion of the work.
Samples of warranty language when the contract requires extended product warranties.
SD-06 Test Reports
Report signed by authorized official of testing laboratory that a material, product or system identical to the material, product or system to be provided has been tested in accord with specified requirements. Unless specified in another section, testing must have been within three years of date of contract award for the project.
Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work or prototype prepared for the project before shipment to job site.
Report which includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.
Daily logs and checklists.
Final acceptance test and operational test procedure.
Statements printed on the manufacturer’s letterhead and signed by responsible officials of manufacturer of product, system or material attesting that product, system or material meets specification requirements. Must be dated after award of project contract and clearly name the project.
Document required of Contractor, or of a manufacturer, supplier, installer or Subcontractor through Contractor. The document purpose is to further promote the orderly progression of a portion of the work by documenting procedures, acceptability of methods or personnel qualifications.
Confined space entry permits.
Text of posted operating instructions.
SD-08 Manufacturer’s Instructions
Preprinted material describing installation of a product, system or material, including special notices and (MSDS)concerning impedances, hazards and safety precautions.
SD-10 Operation and Maintenance Data
Data that is furnished by the manufacturer, or the system provider, to the equipment operating and maintenance personnel, including manufacturer’s help and product line documentation necessary to maintain and install equipment. This data is needed by operating and maintenance personnel for the safe and efficient operation, maintenance and repair of the item.
This data is intended to be incorporated in an operations and maintenance manual or control system.
SD-11 Closeout Submittals
Documentation to record compliance with technical or administrative requirements or to establish an administrative mechanism.
Submittals required for Guiding Principle Validation (GPV) or Third Party Certification (TPC).
Special requirements necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings. Also, submittal requirements necessary to properly close out a major phase of construction on a multi-phase contract.
1.2.2 Approving Authority
Office or designated person authorized to approve submittal.
As used in this section, on- and off-site construction required by contract documents, including labor necessary to produce submittals, except those SD-01 Pre-Construction Submittals noted above, construction, materials, products, equipment, and systems incorporated or to be incorporated in such construction.
Government approval is required for submittals with a “G” designation; submittals not having a “G” designation are for Contractor QC approval. Submit the following in accordance with this section.
SD-01 Preconstruction Submittals
1.4 SUBMITTAL CLASSIFICATION
Submittals are classified as follows:
1.4.1 Designer of Record Approved (DA)
Designer of Record (DOR) approval is required for extensions of design, critical materials, any deviations from the solicitation, the accepted proposal, or the completed design, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer. Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered to be “shop drawings.” Contractor to provide the Government with the number of copies designated hereinafter of all DOR approved submittals. The Government may review any or all Designer of Record approved submittals for conformance to the Solicitation, Accepted Proposal and the completed design. The Government will review all submittals designated as deviating from the Solicitation or Accepted Proposal, as described below. Generally, design submittals should be identified as SD-05 Design Data submittals.
1.4.2 Government Approved (G)
Government approval is required for extensions of design, critical materials, deviations, equipment whose compatibility with the entire system must be checked, and other items as designated by the Contracting Officer. Within the terms of the Contract Clause SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION, they are considered to be “shop drawings.”
1.4.3 For Information Only
Submittals not requiring Government approval will be for information only.They are not considered to be “shop drawings” within the terms of the Contract Clause referred to above.
1.4.4 Sustainability Reporting Submittals (S)
Submittals for Guiding Principle Validation (GPV) or Third Party Certification (TPC) are indicated with an “S” designation. A full submittal for an item may be provided under another SD; however, for the “S” submittal, only provide that portion of the submittal that demonstrates compliance with the sustainable requirement. If the sustainable submittal does require Government Approval, it may be tagged under another SD with a “G.”
Schedule submittals for these items throughout the course of construction as provided; do not wait until closeout.
1.5.1 Transmittal Form
Use ENG Form 4025-R for submitting both Government approved and information only submittals in accordance with the instructions on the reverse side of the form. These forms will be furnished to the Contractor. Properly complete this form by filling out all the heading blank spaces and identifying each item submitted. Exercise special care to ensure proper listing of the specification paragraph and sheet number of the contract drawings pertinent to the data submitted for each item.
1.5.2 Source Drawings for Shop Drawings
The entire set of Source Drawing files will not be provided to the Contractor. Only those requested by the Contractor to prepare shop drawings may be provided. Request the specific Drawing Number only for the preparation of Shop Drawings. These drawings may only be provided after award.
18.104.22.168 Terms and Conditions
Data contained on these electronic files must not be used for any purpose other than as a convenience in the preparation of construction data for the referenced project. Any other use or reuse shall be at the sole risk of the Contractor and without liability or legal exposure to the Government. The Contractor must make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the Government, its agents or sub consultants that may arise out of or in connection with the use of these electronic files. The Contractor must, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities or costs, including reasonable attorney’s fees and defense costs, arising out of or resulting from the use of these electronic files.
These electronic Source Drawing files are not construction documents. Differences may exist between the Source Drawing files and the corresponding construction documents. The Government makes no representation regarding the accuracy or completeness of the electronic Source Drawing files, nor does it make representation to the compatibility of these files with the Contractor hardware or software. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished Source Drawing files, the signed and sealed construction documents govern. The Contractor is responsible for determining if any conflict exists. Use of these Source Drawing files does not relieve the Contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work of all contractors for the project. If the Contractor uses, duplicates or modifies these electronic Source Drawing files for use in producing construction data related to this contract, remove all previous indicia of ownership (seals, logos, signatures, initials and dates).
1.5.3 Electronic File Format
Provide submittals in electronic format, with the exception of material samples required for SD-04 Samples items. In addition to the electronic submittal, provide two hard copies of the submittals. Compile the submittal file as a single, complete document, to include the Transmittal Form described within. Name the electronic submittal file specifically according to its contents, coordinate the file naming convention with the Contracting Officer. Electronic files must be of sufficient quality that all information is legible. Electronic format shall be in PDF, unless otherwise specified or directed by the Contracting Officer. Generate PDF files from original documents with bookmarks so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character Resolution (OCR) routines are required. Index and bookmark files exceeding 30 pages to allow efficient navigation of the file. When required, the electronic file must include a valid electronic signature, or scan of a signature.
Email electronic submittal documents fewer than 5MB to an email address as directed by the Contracting Officer. Provide electronic documents over 5MB on an optical disc, or through an electronic file sharing system such as the AMRDEC SAFE Web Application located at the following website:
Provide hard copies of submittals when requested by the Contracting Officer. Up to two additional hard copies of any submittal may be requested at the discretion of the Contracting Officer, at no additional cost to the Government.
1.6 QUANTITY OF SUBMITTALS
1.6.1 Number of Copies of SD-02 Shop Drawings
Submit three copies of submittals of shop drawings requiring review and approval only by QC organization and three copies of shop drawings requiring review and approval by Contracting Officer.
1.6.2 Number of Copies of SD-03 Product Data and SD-08 Manufacturer’s Instructions
Submit in compliance with quantity requirements specified for shop drawings.
1.6.3 Number of Samples SD-04 Samples
a. Submit two samples, or two sets of samples showing range of variation, of each required item. One approved sample or set of samples will be retained by approving authority and one will be returned to Contractor.
b. Submit one sample panel or provide one sample installation where directed. Include components listed in technical section or as directed.
c. Submit one sample installation, where directed.
d. Submit one sample of non-solid materials.
1.6.4 Number of Copies SD-05 Design Data and SD-07 Certificates
Submit in compliance with quantity requirements specified for shop drawings.
1.6.5 Number of Copies SD-06 Test Reports and SD-09 Manufacturer’s Field Reports
Submit in compliance with quantity and quality requirements specified for shop drawings other than field test results that will be submitted with QC reports.
1.6.6 Number of Copies of SD-10 Operation and Maintenance Data
Submit three copies of O&M Data to the Contracting Officer for review and approval.
1.6.7 Number of Copies of SD-01 Preconstruction Submittals and SD-11 Closeout Submittals
Unless otherwise specified, submit three sets of administrative submittals.
1.7 INFORMATION ONLY SUBMITTALS
Normally submittals for information only will not be returned. Approval of the Contracting Officer is not required on information only submittals. The Government reserves the right to require the Contractor to resubmit any item found not to comply with the contract. This does not relieve the Contractor from the obligation to furnish material conforming to the plans and specifications; will not prevent the Contracting Officer from requiring removal and replacement of nonconforming material incorporated in the work; and does not relieve the Contractor of the requirement to furnish samples for testing by the Government laboratory or for check testing by the Government in those instances where the technical specifications so prescribe.
Variations from contract requirements require both Designer of Record (DOR) and Government approval pursuant to contract Clause FAR 52.236-21 and will be considered where advantageous to Government.
1.8.1 Considering Variations
Discussion with Contracting Officer prior to submission, after consulting with the DOR, will help ensure functional and quality requirements are met and minimize rejections and re-submittals. When contemplating a variation which results in lower cost, consider submission of the variation as a Value Engineering Change Proposal (VECP).
Specifically point out variations from contract requirements in transmittal letters. Failure to point out deviations may result in the Government requiring rejection and removal of such work at no additional cost to the Government.
1.8.2 Proposing Variations
When proposing variation, deliver written request to the Contracting Officer, with documentation of the nature and features of the variation and why the variation is desirable and beneficial to Government, including the DOR’s written analysis and approval. If lower cost is a benefit, also include an estimate of the cost savings. In addition to documentation required for variation, include the submittals required for the item. Clearly mark the proposed variation in all documentation.
Check the column “variation” of ENG Form 4025 for submittals which include proposed deviations requested by the Contractor. Set forth in writing the reason for any deviations and annotate such deviations on the submittal. The Government reserves the right to rescind inadvertent approval of submittals containing unnoted deviations.
1.8.3 Warranting that Variations are Compatible
When delivering a variation for approval, Contractor, including its Designer(s) of Record, warrants that this contract has been reviewed to establish that the variation, if incorporated, will be compatible with other elements of work.
1.8.4 Review Schedule is Modified
In addition to normal submittal review period, a period of 10 working days will be allowed for consideration by the Government of submittals with variations.
1.9 SUBMITTAL REGISTER
Prepare and maintain submittal register, as the work progresses. Do not change data which is output in columns (c), (d), (e), and (f) as delivered by Government; retain data which is output in columns (a), (g), (h), and (i) as approved. A submittal register showing items of equipment and materials for which submittals are required by the specifications is provided as an attachment. This list may not be all inclusive and additional submittals may be required. The Government will provide the initial submittal register with the following fields completed, to the extent that will be required by the Government during subsequent usage.
Column (c): Lists specification section in which submittal is required.
Column (d): Lists each submittal description (SD No. and type, e.g. SD-02 Shop Drawings) required in each specification section.
Column (e): Lists one principal paragraph in specification section where a material or product is specified. This listing is only to facilitate locating submitted requirements. Do not consider entries in column (e) as limiting project requirements.
Thereafter, the Contractor is to track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the Government.
1.9.1 Use of Submittal Register
Submit submittal register. Submit with QC plan and project schedule. Verify that all submittals required for project are listed and add missing submittals. Coordinate and complete the following fields on the register submitted with the QC plan and the project schedule:
Column (a) Activity Number: Activity number from the project schedule.
Column (g) Contractor Submit Date: Scheduled date for approving authority to receive submittals.
Column (h) Contractor Approval Date: Date Contractor needs approval of submittal.
Column (i) Contractor Material: Date that Contractor needs material delivered to Contractor control.
1.9.2 Contractor Use of Submittal Register
Update the following fields in the Government-furnished submittal register program or equivalent fields in program utilized by Contractor with each submittal throughout contract.
Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.
Column (j) Action Code (k): Date of action used to record Contractor’s review when forwarding submittals to QC.
Column (l) List date of submittal transmission.
Column (q) List date approval received.
1.9.3 Approving Authority Use of Submittal Register
Update the following fields:
Column (b) Transmittal Number: Contractor assigned list of consecutive numbers.
Column (l) List date of submittal receipt.
Column (m) through (p) List Date related to review actions.
Column (q) List date returned to Contractor.
1.9.4 Copies Delivered to the Government
Deliver one copy of submittal register updated by Contractor to Government with each invoice request.
Schedule and submit concurrently submittals covering component items forming a system or items that are interrelated. Include certifications to be submitted with the pertinent drawings at the same time. No delay damages or time extensions will be allowed for time lost in late submittals. An additional 7 calendar days will be allowed and shown on the register for review and approval of submittals for food service equipment and refrigeration and HVAC control systems.
a. Coordinate scheduling, sequencing, preparing and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow for potential resubmittal of requirements.
b. Submittals called for by the contract documents will be listed on the register. If a submittal is called for but does not pertain to the contract work, the Contractor is to include the submittal in the register and annotate it “N/A” with a brief explanation. Approval by the Contracting Officer does not relieve the Contractor of supplying submittals required by the contract documents but which have been omitted from the register or marked “N/A.”
c. Re-submit register and annotate monthly by the Contractor with actual submission and approval dates. When all items on the register have been fully approved, no further re-submittal is required.
d. Carefully control procurement operations to ensure that each individual submittal is made on or before the Contractor scheduled submittal date shown on the approved “Submittal Register.”
1.11 GOVERNMENT APPROVING AUTHORITY
When approving authority is Contracting Officer, the Government will:
a. Note date on which submittal was received.
b. Review submittals for approval within scheduling period specified and only for conformance with project design concepts and compliance with contract documents.
c. Identify returned submittals with one of the actions defined in paragraph REVIEW NOTATIONS and with markings appropriate for action indicated.
Upon completion of review of submittals requiring Government approval, stamp and date submittals. One copy of the submittal will be retained by the Contracting Officer and One copy of the submittal will be returned to the Contractor. If the Government performs a conformance review of other Designer of Record approved submittals, the submittals will be so identified and returned, as described above.
1.11.1 Review Notations
Contracting Officer review will be completed within 14 calendar days after date of submission. Submittals will be returned to the Contractor with the following notations:
a. Submittals marked “approved” or “accepted” authorize the Contractor to proceed with the work covered.
b. Submittals marked “approved as noted” “or approved, except as noted, resubmittal not required,” authorize the Contractor to proceed with the work covered provided he takes no exception to the corrections.
c. Submittals marked “not approved” or “disapproved,” or “revise and resubmit,” indicate noncompliance with the contract requirements or design concept, or that submittal is incomplete. Resubmit with appropriate changes. No work shall proceed for this item until resubmittal is approved.
d. Submittals marked “not reviewed” will indicate submittal has been previously reviewed and approved, is not required, does not have evidence of being reviewed and approved by Contractor, or is not complete. A submittal marked “not reviewed” will be returned with an explanation of the reason it is not reviewed. Resubmit submittals returned for lack of review by Contractor or for being incomplete, with appropriate action, coordination, or change.
1.12 DISAPPROVED OR REJECTED SUBMITTALS
Contractor shall make corrections required by the Contracting Officer. If the Contractor considers any correction or notation on the returned submittals to constitute a change to the contract drawings or specifications; notice as required under the Contract clause CHANGES, is to be given to the Contracting Officer. Contractor is responsible for the dimensions and design of connection details and construction of work. Failure to point out deviations may result in the Government requiring rejection and removal of such work at the Contractor’s expense.
If changes are necessary to submittals, make such revisions and submission of the submittals in accordance with the procedures above. No item of work requiring a submittal change is to be accomplished until the changed submittals are approved.
1.13 APPROVED/ACCEPTED SUBMITTALS
The Contracting Officer’s approval or acceptance of submittals is not to be construed as a complete check, and indicates only that the general method of construction, materials, detailing and other information are satisfactory.
Approval or acceptance will not relieve the Contractor of the responsibility for any error which may exist, as the Contractor under the Contractor Quality Control (CQC) requirements of this contract is responsible for dimensions, the design of adequate connections and details, and the satisfactory construction of all work.
After submittals have been approved or accepted by the Contracting Officer, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.
1.14 APPROVED SAMPLES
Approval of a sample is only for the characteristics or use named in such approval and is not be construed to change or modify any contract requirements. Before submitting samples, the Contractor to assure that the materials or equipment will be available in quantities required in the project. No change or substitution will be permitted after a sample has been approved.
Match the approved samples for materials and equipment incorporated in the work. If requested, approved samples, including those which may be damaged in testing, will be returned to the Contractor, at his expense, upon completion of the contract. Samples not approved will also be returned to the Contractor at its expense, if so requested.
Failure of any materials to pass the specified tests will be sufficient cause for refusal to consider, under this contract, any further samples of the same brand or make of that material. Government reserves the right to disapprove any material or equipment which previously has proved unsatisfactory in service.
Samples of various materials or equipment delivered on the site or in place may be taken by the Contracting Officer for testing. Samples failing to meet contract requirements will automatically void previous approvals. Contractor to replace such materials or equipment to meet contract requirements.
Approval of the Contractor’s samples by the Contracting Officer does not relieve the Contractor of his responsibilities under the contract.
1.15 WITHHOLDING OF PAYMENT
Payment for materials incorporated in the work will not be made if required approvals have not been obtained.
Stamps used by the Contractor on the submittal data to certify that the submittal meets contract requirements is to be similar to the following:
| CONTRACTOR |
| (Firm Name) |
| _____ Approved |
| _____ Approved with corrections as noted on submittal data and/or |
| attached sheets(s) |
| SIGNATURE: __________________________________________________________ |
| TITLE: ______________________________________________________________ |
| DATE: _______________________________________________________________ |
PART 2 PRODUCTS
PART 3 EXECUTION
— End of Section —
SECTION 01 35 26
GOVERNMENTAL SAFETY REQUIREMENTS
PART 1 GENERAL
The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.
AMERICAN SOCIETY OF SAFETY ENGINEERS (ASSE/SAFE)
ASSE/SAFE A10.34 (2001; R 2012) Protection of the Public on or Adjacent to Construction Sites
ASSE/SAFE A10.44 (2014) Control of Energy Sources (Lockout/Tagout) for Construction and Demolition Operations
ASSE/SAFE Z244.1 (2003; R 2014) Control of Hazardous Energy Lockout/Tagout and Alternative Methods
ASSE/SAFE Z359.0 (2012) Definitions and Nomenclature Used for Fall Protection and Fall Arrest
ASSE/SAFE Z359.1 (2007) Safety Requirements for Personal Fall Arrest Systems, Subsystems and Components
ASSE/SAFE Z359.11 (2014) Safety Requirements for Full Body Harnesses
ASSE/SAFE Z359.12 (2009) Connecting Components for Personal Fall Arrest Systems
ASSE/SAFE Z359.13 (2013) Personal Energy Absorbers and Energy Absorbing Lanyards
ASSE/SAFE Z359.14 (2014) Safety Requirements for Self-Retracting Devices for Personal Fall Arrest and Rescue Systems
ASSE/SAFE Z359.15 (2014) Safety Requirements for Single Anchor Lifelines and Fall Arresters for Personal Fall Arrest Systems
ASSE/SAFE Z359.2 (2007) Minimum Requirements for a Comprehensive Managed Fall Protection Program
ASSE/SAFE Z359.3 (2007) Safety Requirements for Positioning and Travel Restraint Systems
ASSE/SAFE Z359.4 (2013) Safety Requirements for Assisted-Rescue and Self-Rescue Systems, Subsystems and Components
ASSE/SAFE Z359.6 (2009) Specifications and Design Requirements for Active Fall Protection Systems
ASSE/SAFE Z359.7 (2011) Qualification and Verification Testing of Fall Protection Products
ASME INTERNATIONAL (ASME)
ASME B30.20 (2013; INT Oct 2010 – May 2012) Below-the-Hook Lifting Devices
ASME B30.22 (2010) Articulating Boom Cranes
ASME B30.26 (2015; INT Jun 2010 – Jun 2014) Rigging Hardware
ASME B30.3 (2012) Tower Cranes
ASME B30.5 (2014) Mobile and Locomotive Cranes
ASME B30.8 (2010) Floating Cranes and Floating Derricks
ASME B30.9 (2014; INT Feb 2011 – Nov 2013) Slings
ASTM INTERNATIONAL (ASTM)
ASTM F855 (2015) Standard Specifications for Temporary Protective Grounds to Be Used on De-energized Electric Power Lines and Equipment
INSTITUTE OF ELECTRICAL AND ELECTRONICS ENGINEERS (IEEE)
IEEE 1048 (2003) Guide for Protective Grounding of Power Lines
IEEE C2 (2012; Errata 2012; INT 1-4 2012; INT 5-7 2013; INT 8-10 2014; INT 11 2015) National Electrical Safety Code
NATIONAL FIRE PROTECTION ASSOCIATION (NFPA)
NFPA 10 (2013) Standard for Portable Fire Extinguishers
NFPA 241 (2013; Errata 2015) Standard for Safeguarding Construction,Alteration, and Demolition Operations
NFPA 51B (2014) Standard for Fire Prevention During Welding, Cutting, and Other Hot Work
NFPA 70 (2014; AMD 1 2013; Errata 1 2013; AMD 2 2013; Errata 2 2013; AMD 3 2014; Errata 3-4 2014; AMD 4-6 2014) National Electrical Code
NFPA 70E (2015; ERTA 1 2015) Standard for Electrical Safety in the Workplace
U.S. ARMY CORPS OF ENGINEERS (USACE)
EM 385-1-1 (2014) Safety and Health Requirements Manual
U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)
10 CFR 20 Standards for Protection Against Radiation
29 CFR 1910 Occupational Safety and Health Standards
29 CFR 1910.146 Permit-required Confined Spaces
29 CFR 1910.147 Control of Hazardous Energy (Lock Out/Tag Out)
29 CFR 1910.333 Selection and Use of Work Practices
29 CFR 1915 Confined and Enclosed Spaces and Other Dangerous Atmospheres in Shipyard Employment
29 CFR 1915.89 Control of Hazardous Energy (Lockout/Tags-Plus)
29 CFR 1926 Safety and Health Regulations for Construction
29 CFR 1926.1400 Cranes and Derricks in Construction
29 CFR 1926.16 Rules of Construction
29 CFR 1926.500 Fall Protection
49 CFR 173 Shippers – General Requirements for Shipments and Packagings
CPL 2.100 (1995) Application of the Permit-Required Confined Spaces (PRCS) Standards, 29 CFR 1910.146
1.2.1 Competent Person (CP)
The CP is a person designated in writing, who, through training, knowledge and experience, is capable of identifying, evaluating, and addressing existing and predictable hazards in the working environment or working conditions that are dangerous to personnel, and who has authorization to take prompt corrective measures with regards to such hazards.
1.2.2 Competent Person, Confined Space
The CP, Confined Space, is a person meeting the competent person requirements as defined EM 385-1-1 Appendix Q, with thorough knowledge of OSHA’s Confined Space Standard, 29 CFR 1910.146, and designated in writing to be responsible for the immediate supervision, implementation and monitoring of the confined space program, who through training, knowledge and experience in confined space entry is capable of identifying, evaluating and addressing existing and potential confined space hazards and, who has the authority to take prompt corrective measures with regard to such hazards.
1.2.3 Competent Person, Cranes and Rigging
The CP, Cranes and Rigging, as defined in EM 385-1-1 Appendix Q, is a person meeting the competent person, who has been designated in writing to be responsible for the immediate supervision, implementation and monitoring of the Crane and Rigging Program, who through training, knowledge and experience in crane and rigging is capable of identifying, evaluating and addressing existing and potential hazards and, who has the authority to take prompt corrective measures with regard to such hazards.
1.2.4 Competent Person, Excavation/Trenching
A CP, Excavation/Trenching, is a person meeting the competent person requirements as defined in EM 385-1-1 Appendix Q and 29 CFR 1926, who has been designated in writing to be responsible for the immediate supervision, implementation and monitoring of the excavation/trenching program, who through training, knowledge and experience in excavation/trenching is capable of identifying, evaluating and addressing existing and potential hazards and, who has the authority to take prompt corrective measures with regard to such hazards.
1.2.5 Competent Person, Fall Protection
The CP, Fall Protection, is a person meeting the competent person requirements as defined in EM 385-1-1 Appendix Q and in accordance with ASSE/SAFE Z359.0, who has been designated in writing by the employer to be responsible for immediate supervising, implementing and monitoring of the fall protection program, who through training, knowledge and experience in fall protection and rescue systems and equipment, is capable of identifying, evaluating and addressing existing and potential fall hazards and, who has the authority to take prompt corrective measures with regard to such hazards.
1.2.6 Competent Person, Scaffolding
The CP, Scaffolding is a person meeting the competent person requirements in EM 385-1-1 Appendix Q, and designated in writing by the employer to be responsible for immediate supervising, implementing and monitoring of the scaffolding program. The CP for Scaffolding has enough training, knowledge and experience in scaffolding to correctly identify, evaluate and address existing and potential hazards and also has the authority to take prompt corrective measures with regard to these hazards. CP qualifications must be documented and include experience on the specific scaffolding systems/types being used, assessment of the base material that the scaffold will be erected upon, load calculations for materials and personnel, and erection and dismantling. The CP for scaffolding must have a documented, minimum of 8-hours of scaffold training to include training on the specific type of scaffold being used (e.g. mast-climbing, adjustable, tubular frame), in accordance with EM 385-1-1 Section 22.B.02.
1.2.7 Competent Person (CP) Trainer
A competent person trainer as defined in EM 385-1-1 Appendix Q, who is qualified in the material presented, and who possesses a working knowledge of applicable technical regulations, standards, equipment and systems related to the subject matter on which they are training Competent Persons. A competent person trainer must be familiar with the typical hazards and the equipment used in the industry they are instructing. The training provided by the competent person trainer must be appropriate to that specific industry. The competent person trainer must evaluate the knowledge and skills of the competent persons as part of the training process.
1.2.8 High Risk Activities
High Risk Activities are activities that involve work at heights, crane and rigging, excavations and trenching, scaffolding, electrical work, and confined space entry.
1.2.9 High Visibility Accident
A High Visibility Accident is any mishap which may generate publicity or high visibility.
1.2.10 Load Handling Equipment (LHE)
LHE is a term used to describe cranes, hoists and all other hoisting equipment (hoisting equipment means equipment, including crane, derricks, hoists and power operated equipment used with rigging to raise, lower or horizontally move a load).
1.2.11 Medical Treatment
Medical Treatment is treatment administered by a physician or by registered professional personnel under the standing orders of a physician. Medical treatment does not include first aid treatment even through provided by a physician or registered personnel.
1.2.12 Near Miss
A Near Miss is a mishap resulting in no personal injury and zero property damage, but given a shift in time or position, damage or injury may have occurred (e.g., a worker falls off a scaffold and is not injured; a crane swings around to move the load and narrowly misses a parked vehicle).
1.2.13 Operating Envelope
The Operating Envelope is the area surrounding any crane or load handling equipment. Inside this “envelope” is the crane, the operator, riggers and crane walkers, other personnel involved in the operation, rigging gear between the hook, the load, the crane’s supporting structure (i.e. ground or rail), the load’s rigging path, the lift and rigging procedure.
1.2.14 Qualified Person (QP)
The QP is a person designated in writing, who, by possession of a recognized degree, certificate, or professional standing, or extensive knowledge, training, and experience, has successfully demonstrated their ability to solve or resolve problems related to the subject matter, the work, or the project.
1.2.15 Qualified Person, Fall Protection (QP for FP)
A QP for FP is a person meeting the requirements of EM 385-1-1 Appendix Q, and ASSE/SAFE Z359.0, with a recognized degree or professional certificate and with extensive knowledge, training and experience in the fall protection and rescue field who is capable of designing, analyzing, and evaluating and specifying fall protection and rescue systems.
1.2.16 Recordable Injuries or Illnesses
Recordable Injuries or Illnesses are any work-related injury or illness that results in:
a. Death, regardless of the time between the injury and death, or the length of the illness;
b. Days away from work (any time lost after day of injury/illness onset);
c. Restricted work;
d. Transfer to another job;
e. Medical treatment beyond first aid;
f. Loss of consciousness; or
g. A significant injury or illness diagnosed by a physician or other licensed health care professional, even if it did not result in (a) through (f) above.
1.2.17 USACE Property and Equipment
Interpret “USACE” property and equipment specified in USACE EM 385-1-1 as Government property and equipment.
1.2.18 Load Handling Equipment (LHE) Accident or Load Handling Equipment Mishap
A LHE accident occurs when any one or more of the eight elements in the operating envelope fails to perform correctly during operation, including operation during maintenance or testing resulting in personnel injury or death; material or equipment damage; dropped load; derailment; two-blocking; overload; or collision, including unplanned contact between the load, crane, or other objects. A dropped load, derailment, two-blocking, overload and collision are considered accidents, even though no material damage or injury occurs. A component failure (e.g., motor burnout, gear tooth failure, bearing failure) is not considered an accident solely due to material or equipment damage unless the component failure results in damage to other components (e.g., dropped boom, dropped load, or roll over). Document any mishap that meets the criteria described in the Contractor Significant Incident Report (CSIR) using the Crane High Hazard working group mishap reporting form.
1.2.19 National Consensus Standard and Established Federal Standard (per Title 29, U.S. Code of Federal regulations)
29 CFR 1910.2(g) “National consensus standard” means any standard or modification thereof which (1) has been adopted and promulgated by a nationally recognized standards-producing organization under procedures whereby it can be determined by the Secretary of Labor or by the Assistant
Secretary of Labor that persons interested and affected by the scope or provisions of the standard have reached substantial agreement on its adoption, (2) was formulated in a manner which afforded an opportunity for diverse views to be considered, and (3) has been designated as such a standard by the Secretary or the Assistant Secretary, after consultation with other appropriate Federal agencies; and 29 CFR 1910.2(h) “Established Federal Standard” means any operative standard established by any agency of the United States and in effect on April 28,1971, or contained in any Act of Congress in force on the date of enactment of the Williams-Steiger Occupational Safety and Health Act.
Government approval is required for submittals with a “G” designation; submittals not having a “G” designation are for Contractor Quality Control approval. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:
SD-01 Preconstruction Submittals
Accident Prevention Plan (APP); G, DPW – Engineering Division
SD-06 Test Reports
Monthly Exposure Reports
Notifications and Reports
Accident Reports; G, DPW – Engineering Division
LHE Inspection Reports
Standard Lift Plan; G, DPW – Engineering Divisioin
Critical Lift Plan; G, DPW – Engineering Division
Activity Hazard Analysis (AHA)
Confined Space Entry Permit
Hot Work Permit
Certificate of Compliance
Radiography Operation Planning Work Sheet; G, DPW – Engineering Division
1.4 MONTHLY EXPOSURE REPORTS
Provide a Monthly Exposure Report and attach to the monthly billing request. This report is a compilation of employee-hours worked each month for all site workers, both Prime and subcontractor. Failure to submit the report may result in retention of up to 10 percent of the voucher.
1.5 REGULATORY REQUIREMENTS
In addition to the detailed requirements included in the provisions of this contract, comply with the most recent edition of USACE EM 385-1-1, and the following federal, state, and local laws, ordinances, criteria, rules and regulations. Submit matters of interpretation of standards to the appropriate administrative agency for resolution before starting work. Where the requirements of this specification, applicable laws, criteria, ordinances, regulations, and referenced documents vary, the most stringent requirements govern.
1.6 SITE QUALIFICATIONS, DUTIES, AND MEETINGS
1.6.1 Personnel Qualifications
22.214.171.124 Site Safety and Health Officer (SSHO)
Provide an SSHO that meets the requirements of EM 385-1-1 Section 1. The SSHO must ensure that the requirements of 29 CFR 1926.16 are met for the project. Provide a Safety oversight team that includes a minimum of one (1) person at each project site to function as the Site Safety and Health Officer (SSHO). The SSHO or an equally-qualified Alternate SSHO must be at the work site at all times to implement and administer the Contractor’s safety program and government-accepted Accident Prevention Plan. The SSHO and Alternate SSHO must have the required training, experience, and qualifications in accordance with EM 385-1-1 Section 01.A.17, and all associated sub-paragraphs.
If the SSHO is off-site for a period longer than 24 hours, an equally-qualified alternate SSHO must be provided and must fulfill the same roles and responsibilities as the primary SSHO. When the SSHO is temporarily (up to 24 hours) off-site, a Designated Representative (DR), as identified in the AHA may be used in lieu of an Alternate SSHO, and must be on the project site at all times when work is being performed. Note that the DR is a collateral duty safety position, with safety duties in addition to their full time occupation.
126.96.36.199 Contractor Quality Control (QC) Manager:
The Contractor Quality Control Manager cannot be the SSHO on this c, even though the QC has safety inspection responsibilities as part of the QC duties.
188.8.131.52 Competent Person Qualifications
Provide Competent Persons in accordance with EM 385-1-1, Appendix Q and herein. Competent Persons for high risk activities include confined space, cranes and rigging, excavation/trenching, fall protection, and electrical work. The CP for these activities must be designated in writing, and meet the requirements for the specific activity (i.e. competent person, fall protection).
The Competent Person identified in the Contractor’s Safety and Health Program and accepted Accident Prevention Plan, must be on-site at all times when the work that presents the hazards associated with their professional expertise is being performed. Provide the credentials of the Competent Persons(s) to the the Contracting Officer for information in consultation with the Safety Office.
184.108.40.206.1 Competent Person for Confined Space Entry
Provide a Confined Space (CP) Competent Person who meets the requirements of EM 385-1-1, Appendix Q, and herein. The CP for Confined Space Entry must supervise the entry into each confined space.
220.127.116.11.2 Competent Person for Scaffolding
Provide a Competent Person for Scaffolding who meets the requirements of EM 385-1-1, Section 22.B.02 and herein.
18.104.22.168.3 Competent Person for Fall Protection
Provide a Competent Person for Fall Protection who meets the requirements of EM 385-1-1, Section 21.C.04 and herein.
22.214.171.124 Crane Operators/Riggers
Provide Operators meeting the requirements in EM 385-1-1, Section 15.B for Riggers and Section 16.B for Crane Operators. In addition, for mobile cranes with Original Equipment Manufacturer (OEM) rated capacities of 50,000 pounds or greater, designate crane operators qualified by a source that qualifies crane operators (i.e., union, a government agency, or an organization that tests and qualifies crane operators). Provide proof of current qualification.
1.6.2 Personnel Duties
126.96.36.199 Duties of the Site Safety and Health Officer (SSHO)
The SSHO must:
a. Conduct daily safety and health inspections and maintain a written log which includes area/operation inspected, date of inspection, identified hazards, recommended corrective actions, estimated and actual dates of corrections. Attach safety inspection logs to the Contractors’ daily production report.
b. Conduct mishap investigations and complete required accident reports. Report mishaps and near misses.
c. Use OSHA’s Form 300 to log work-related injuries and illnesses occurring on the project site for Prime Contractors and subcontractors. Post and maintain the Form 300 on the site Safety Bulletin Board.
d. Maintain applicable safety reference material on the job site.
e. Attend the pre-construction conference, pre-work meetings including preparatory meetings, and periodic in-progress meetings.
f. Review the APP and AHAs for compliance with EM 385-1-1, and approve, sign, implement and enforce them.
g. Establish a Safety and Occupational Health (SOH) Deficiency Tracking System that lists and monitors outstanding deficiencies until resolution.
h. Ensure subcontractor compliance with safety and health requirements.
i. Maintain a list of hazardous chemicals on site and their material Safety Data Sheets (SDS).
j. Maintain a weekly list of high hazard activities involving energy, equipment, excavation, entry into confined space, and elevation, and be prepared to discuss details during QC Meetings.
k. Provide and keep a record of site safety orientation and indoctrination for Contractor employees, subcontractor employees, and site visitors.
Superintendent, QC Manager, and SSHO are subject to dismissal if the above duties are not being effectively carried out. If Superintendent, QC Manager, or SSHO are dismissed, project work will be stopped and will not be allowed to resume until a suitable replacement is approved and the above duties are again being effectively carried out.
188.8.131.52 Preconstruction Conference
a. Contractor representatives who have a responsibility or significant role in accident prevention on the project must attend the preconstruction conference. This includes the project superintendent, Site Safety and Occupational Health officer, quality control manager, or any other assigned safety and health professionals who participated in the development of the APP (including the Activity Hazard Analyses (AHAs) and special plans, program and procedures associated with it).
b. Discuss the details of the submitted APP to include incorporated plans, programs, procedures and a listing of anticipated AHAs that will be developed and implemented during the performance of the contract. This list of proposed AHAs will be reviewed at the conference and an agreement will be reached between the Contractor and the Contracting Officer as to which phases will require an analysis. In addition, establish a schedule for the preparation, submittal, and Government review of AHAs to preclude project delays.
c. Deficiencies in the submitted APP, identified during the Contracting Officer’s review, must be corrected, and the APP re-submitted for review prior to the start of construction. Work is not permitted to begin work until an APP is established that is acceptable to the Contracting Officer.
184.108.40.206 Safety Meetings
Conduct safety meetings to review past activities, plan for new or changed operations, review pertinent aspects of appropriate AHA (by trade), establish safe working procedures for anticipated hazards, and provide pertinent Safety and Occupational Health (SOH) training and motivation. Conduct meetings at least once a month for all supervisors on the project location. The SSHO, supervisors, foremen, or CDSOs must conduct meetings at least once a week for the trade workers. Document meeting minutes to include the date, persons in attendance, subjects discussed, and names of individual(s) who conducted the meeting. Maintain documentation on-site and furnish copies to the Contracting Officer on request. Notify the Contracting Officer of all scheduled meetings 7 calendar days in advance.
1.7 ACCIDENT PREVENTION PLAN (APP)
The contractor shall develop their Accident Prevention Plan (APP) that will be applicable to both the JOC Safety Plan Safety as well as the APP for individual Task Orders, as issued. A qualified person must prepare the written site-specific APP. Prepare the APP in accordance with the format and requirements of EM 385-1-1, Appendix A, and as supplemented herein. Cover all paragraph and subparagraph elements in EM 385-1-1, Appendix A. The APP must be job-specific and address any unusual or unique aspects of the project or activity for which it is written. The APP must interface with the Contractor’s overall safety and health program referenced in the APP in the applicable APP element, and made site-specific. Describe the methods to evaluate past safety performance of potential subcontractors in the selection process. Also, describe innovative methods used to ensure and monitor safe work practices of subcontractors. The Government considers the Prime Contractor to be the “controlling authority” for all work site safety and health of the subcontractors. Contractors are responsible for informing their subcontractors of the safety provisions under the terms of the contract and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out. The APP must be signed by an officer of the firm (Prime Contractor senior person), the individual preparing the APP, the on-site superintendent, the designated SSHO, the Contractor Quality Control Manager, and any designated Certified Safety Professional (CSP) or Certified Health Physicist (CIH). The SSHO must provide and maintain the APP and a log of signatures by each subcontractor foreman, attesting that they have read and understand the APP, and make the APP and log available on-site to the Contracting Officer. If English is not the foreman’s primary language, the Prime Contractor must provide an interpreter.
Submit the APP to the Contracting Officer 15calendar days prior to the date of the preconstruction conference for acceptance. Work cannot proceed without an accepted APP. Once reviewed and accepted by the Contracting Officer, the APP and attachments will be enforced as part of the contract. Disregarding the provisions of this contract or the accepted APP is cause for stopping of work, at the discretion of the Contracting Officer, until the matter has been rectified. Continuously review and amend the APP, as necessary, throughout the life of the contract. Changes to the accepted APP must be made with the knowledge and concurrence of the Contracting Officer, project superintendent, SSHO and Quality Control Manager. Incorporate unusual or high-hazard activities not identified in the original APP as they are discovered. Should any severe hazard exposure ( i.e. imminent danger) become evident, stop work in the area, secure the area, and develop a plan to remove the exposure and control the hazard. Notify the Contracting Officer within 24 hours of discovery. Eliminate and remove the hazard. In the interim, take all necessary action to restore and maintain safe working conditions in order to safeguard onsite personnel, visitors, the public (as defined by ASSE/SAFE A10.34), and the environment.
1.7.1 Names and Qualifications
Provide plans in accordance with the requirements outlined in Appendix A of EM 385-1-1, including the following:
a. Names and qualifications (resumes including education, training, experience and certifications) of site safety and health personnel designated to perform work on this project to include the designated Site Safety and Health Officer and other competent and qualified personnel to be used. Specify the duties of each position.
b. Qualifications of competent and of qualified persons. As a minimum, designate and submit qualifications of competent persons for each of the following major areas: excavation; scaffolding; fall protection; hazardous energy; confined space; health hazard recognition, evaluation and control of chemical, physical and biological agents; and personal protective equipment and clothing to include selection, use and maintenance.
Provide plans in the APP in accordance with the requirements outlined in Appendix A of EM 385-1-1, including the following:
220.127.116.11 Confined Space Entry Plan
Develop a confined or enclosed space entry plan in accordance with EM 385-1-1, Fort Gordon Regulation 385-10, applicable OSHA standards 29 CFR 1910, 29 CFR 1915, and 29 CFR 1926, OSHA Directive CPL 2.100, and any other federal, state and local regulatory requirements identified in this contract. Identify the qualified person’s name and qualifications, training, and experience. Delineate the qualified person’s authority to direct work stoppage in the event of hazardous conditions. Include procedure for rescue by contractor personnel and the coordination with emergency responders. (If there is no confined space work, include a statement that no confined space work exists and none will be created.)
18.104.22.168 Standard Lift Plan (SLP)
Plan lifts to avoid situations where the operator cannot maintain safe control of the lift. Prepare a written SLP in accordance with EM 385-1-1, Section 16.A.03, using Form 16-2 for every lift or series of lifts (if duty cycle or routine lifts are being performed). The SLP must be developed, reviewed and accepted by all personnel involved in the lift in conjunction with the associated AHA. Signature on the AHA constitutes acceptance of the plan. Maintain the SLP on the LHE for the current lift(s) being made. Maintain historical SLPs for a minimum of 3 months.
22.214.171.124 Critical Lift Plan – Crane or Load Handling Equipment
Provide a Critical Lift Plan as required by EM 385-1-1, Section 16.H.01, using Form 16-3. Critical lifts require detailed planning and additional or unusual safety precautions. Develop and submit a critical lift plan to the Contracting Officer 30 calendar days prior to critical lift. Comply with load testing requirements in accordance with EM 385-1-1, Section 16.F.03.
In addition to the requirements of EM 385-1-1, Section 16.H.02, the critical lift plan must include the following:
a. For lifts of personnel, demonstrate compliance with the requirements of 29 CFR 1926.1400 and EM 385-1-1, Section 16.T.
c. Multi-purpose machines, material handling equipment, and construction equipment used to lift loads that are suspended by rigging gear, require proof of authorization from the machine OEM that the machine is capable of making lifts of loads suspended by rigging equipment. Demonstrate that the operator is properly trained and that the equipment is properly configured to make such lifts and is equipped with a load chart.
126.96.36.199 Fall Protection and Prevention (FP&P) Plan
The plan must comply with the requirements of EM 385-1-1, Section 21.D and ASSE/SAFE Z359.2, be site specific, and address all fall hazards in the work place and during different phases of construction. Address how to protect and prevent workers from falling to lower levels when they are exposed to fall hazards above 6 feet. A competent person or qualified person for fall protection must prepare and sign the plan documentation. Include fall protection and prevention systems, equipment and methods employed for every phase of work, roles and responsibilities, assisted rescue, self-rescue and evacuation procedures, training requirements, and monitoring methods. Review and revise, as necessary, the Fall Protection and Prevention Plan documentation as conditions change, but at a minimum every six months, for lengthy projects, reflecting any changes during the course of construction due to changes in personnel, equipment, systems or work habits. Keep and maintain the accepted Fall Protection and Prevention Plan documentation at the job site for the duration of the project. Include the Fall Protection and Prevention Plan documentation in the Accident Prevention Plan (APP).
188.8.131.52 Rescue and Evacuation Plan
Provide a Rescue and Evacuation Plan in accordance with EM 385-1-1 Section 21.N and ASSE/SAFE Z359.2, and include in the FP&P Plan and as part of the APP. Include a detailed discussion of the following: methods of rescue; methods of self-rescue; equipment used; training requirement; specialized training for the rescuers; procedures for requesting rescue and medical assistance; and transportation routes to a medical facility.
184.108.40.206 Hazardous Energy Control Program (HECP)
Develop a HECP in accordance with EM 385-1-1 Section 12, 29 CFR 1910.147, 29 CFR 1910.333, 29 CFR 1915.89, ASSE/SAFE Z244.1, and ASSE/SAFE A10.44. Submit this HECP as part of the Accident Prevention Plan (APP). Conduct a preparatory meeting and inspection with all effected personnel to coordinate all HECP activities. Document this meeting and inspection in accordance with EM 385-1-1, Section 12.A.02. Ensure that each employee is familiar with and complies with these procedures.
220.127.116.11 Excavation Plan
Identify the safety and health aspects of excavation, and provide and prepare the plan in accordance with EM 385-1-1, Section 25.A.
18.104.22.168 Asbestos Hazard Abatement Plan
Identify the safety and health aspects of asbestos work.
1.8 ACTIVITY HAZARD ANALYSIS (AHA)
Before beginning each activity, task or Definable Feature of Work (DFOW) involving a type of work presenting hazards not experienced in previous project operations, or where a new work crew or subcontractor is to perform the work, the Contractor(s) performing that work activity must prepare an AHA. AHAs must be developed by the Prime Contractor, subcontractor, or supplier performing the work, and provided for Prime Contractor review and approval before submitting to the Contracting Officer. AHAs must be signed by the SSHO, Superintendent, QC Manager and the subcontractor Foreman performing the work. Format the AHA in accordance with EM 385-1-1, Section 1 or as directed by the Contracting Officer. Submit the AHA for review at least 15 working days prior to the start of each activity task, or DFOW. The Government reserves the right to require the Contractor to revise and resubmit the AHA if it fails to effectively identify the work sequences, specific anticipated hazards, site conditions, equipment, materials, personnel and the control measures to be implemented.
AHAs must identify competent persons required for phases involving high risk activities, including confined entry, crane and rigging, excavations, trenching, electrical work, fall protection, and scaffolding.
1.8.1 AHA Management
Review the AHA list periodically (at least monthly) at the Contractor supervisory safety meeting, and update as necessary when procedures, scheduling, or hazards change. Use the AHA during daily inspections by the SSHO to ensure the implementation and effectiveness of the required safety and health controls for that work activity.
1.8.2 AHA Signature Log
Each employee performing work as part of an activity, task or DFOW must review the AHA for that work and sign a signature log specifically maintained for that AHA prior to starting work on that activity. The SSHO must maintain a signature log on site for every AHA. Provide employees whose primary language is other than English, with an interpreter to ensure a clear understanding of the AHA and its contents.
1.9 DISPLAY OF SAFETY INFORMATION
1.9.1 Safety Bulletin Board
Within one calendar day after commencement of work, erect a safety bulletin board at the job site. Where size, duration, or logistics of project do not facilitate a bulletin board, an alternative method, acceptable to the Contracting Officer, that is accessible and includes all mandatory information for employee and visitor review, may be deemed as meeting the requirement for a bulletin board. Include and maintain information on safety bulletin board as required by EM 385-1-1, Section 01.A.06. Additional items required to be posted include:
a. Confined space entry permit.
b. Hot work permit.
1.9.2 Safety and Occupational Health (SOH) Deficiency Tracking System
Establish a SOH deficiency tracking system that lists and monitors the status of SOH deficiencies in chronological order. Use the tracking system to evaluate the effectiveness of the APP. A monthly evaluation of the data must be discussed in the QC or SOH meeting with everyone on the project. The list must be posted on the project bulletin board and updated daily, and provide the following information:
a. Date deficiency identified;
b. Description of deficiency;
c. Name of person responsible for correcting deficiency;
d. Projected resolution date;
e. Date actually resolved.
1.10 SITE SAFETY REFERENCE MATERIALS
Maintain safety-related references applicable to the project, including those listed in paragraph REFERENCES. Maintain applicable equipment manufacturer’s manuals.
1.11 EMERGENCY MEDICAL TREATMENT
Contractors must arrange for their own emergency medical treatment. Government has no responsibility to provide emergency medical treatment.
1.12 NOTIFICATIONS AND REPORTS
1.12.1 Mishap Notification
Notify the Contracting Officer as soon as practical, but no more than twenty-four hours, after any mishaps, including recordable accidents, incidents, and near misses, as defined in EM 385-1-1 Appendix Q, any report of injury, illness, load handling equipment (LHE) or rigging mishaps, or any property damage. The Contractor is responsible for obtaining appropriate medical and emergency assistance and for notifying fire, law enforcement, and regulatory agencies. Immediate reporting is required for electrical mishaps, to include Arc Flash; shock; uncontrolled release of hazardous energy (includes electrical and non-electrical); load handling equipment or rigging; fall from height (any level other than same surface); and underwater diving. These mishaps must be investigated in depth to identify all causes and to recommend hazard control measures.
Within notification include Contractor name; contract title; type of contract; name of activity, installation or location where accident occurred; date and time of accident; names of personnel injured; extent of property damage, if any; extent of injury, if known, and brief description of accident (for example, type of construction equipment used and PPE used). Preserve the conditions and evidence on the accident site until the Government investigation team arrives on-site and Government investigation is conducted. Assist and cooperate fully with the Government’s investigation(s) of any mishap.
1.12.2 Accident Reports
a. Conduct an accident investigation for recordable injuries and illnesses, property damage, and near misses as defined in EM 385-1-1, to establish the root cause(s) of the accident. Complete the applicable USACE Accident Report Form 3394, and provide the report to the Contracting Officer within 5 calendar days of the accident. The Contracting Officer will provide copies of any required or special forms.
b. Near Misses: Near miss reports are considered positive and proactive Contractor safety management actions.
c. Conduct an accident investigation for any load handling equipment accident (including rigging gear accidents) to establish the root cause(s) of the accident. Complete the LHE Accident Report (Crane and Rigging Gear) form and provide the report to the Contracting Officer within 30 calendar days of the accident. Do not proceed with crane operations until cause is determined and corrective actions have been implemented to the satisfaction of the Contracting Officer. The Contracting Officer will provide a blank copy of the accident report form.
1.12.3 LHE Inspection Reports
Submit LHE inspection reports required in accordance with EM 385-1-1 and as specified herein with Daily Reports of Inspections.
1.12.4 Certificate of Compliance and Pre-lift Plan/Checklist for LHE and Rigging
Provide a FORM 16-1 Certificate of Compliance for LHE entering an activity under this contract and in accordance with EM 385-1-1. Post certifications on the crane.
Develop a Standard Lift Plan (SLP) in accordance with EM 385-1-1, Section 16.H.03 using Form 16-2 Standard Pre-Lift Crane Plan/Checklist for each lift planned. Submit SLP to the Contracting Officer for approval within 15 calendar days in advance of planned lift.
1.13 HOT WORK
1.13.1 Permit and Personnel Requirements
Submit and obtain a written permit prior to performing “Hot Work” (i.e. welding or cutting) or operating other flame-producing/spark producing devices, from the Fort Gordon Fire Prevention Office. A permit is required from the Installation Safety Office for work in and around where explosives are processed, stored, or handled. CONTRACTORS ARE REQUIRED TO MEET ALL CRITERIA BEFORE A PERMIT IS ISSUED. Provide at least one ten pound certified (ABC-rated) fire extinguisher per fire watch per worksite for normal “Hot Work”. The extinguishers must be current inspection tagged, and contain an approved safety pin and tamper resistant seal. It is also mandatory to have a designated FIRE WATCH for any “Hot Work” done at this activity. The Fire Watch must be trained in accordance with NFPA 51B and remain on-site for a minimum of one hour after completion of the task or as specified on the hot work permit.
When starting work in the facility, require personnel to familiarize themselves with the location of the nearest fire alarm boxes and place in memory the emergency Fort Gordon Fire Department phone number. REPORT ANY FIRE, NO MATTER HOW SMALL, TO THE RESPONSIBLE Fort Gordon Fire Department IMMEDIATELY.
1.13.2 Work Around Flammable Materials
Obtain services from a NFPA Certified Marine Chemist for “HOT WORK” within or around flammable materials (such as fuel systems or welding/cutting on fuel pipes) or confined spaces (such as sewer wet wells, manholes, or vaults) that have the potential for flammable or explosive atmospheres.
Whenever these materials, except beryllium and chromium (VI), are encountered in indoor operations, local mechanical exhaust ventilation systems that are sufficient to reduce and maintain personal exposures to within acceptable limits must be used and maintained in accordance with manufacturer’s instruction and supplemented by exceptions noted in EM 385-1-1, Section 06.H
1.14 RADIATION SAFETY REQUIREMENTS
Submit License Certificates, employee training records, and Leak Test Reports for radiation materials and equipment to the Contracting Officer and Radiation Safety Office (RSO)for all specialized and licensed material and equipment proposed for use on the construction project thirty (30) days prior to bringing these items on Fort Gordon. Maintain on-site records whenever licensed radiological materials or ionizing equipment are on government property.
Protect workers from radiation exposure in accordance with 10 CFR 20, ensuring any personnel exposures are maintained As Low As Reasonably Achievable.
1.14.1 Radiography Operation Planning Work Sheet
Submit a Radiography Operation Planning Work Sheet to Contracting Officer 14 days prior to commencement of operations involving radioactive materials or radiation generating devices. The Contracting Officer will review this worksheet and submit questions and comments.
Contractors must use primary dosimeters process by a National Voluntary Laboratory Accreditation Program (NVLAP) accredited laboratory.
1.14.2 Site Access and Security
Coordinate site access and security requirements with the Contracting Officer for all radiological materials and equipment containing ionizing radiation that are proposed for use on a government facility. The authorized representative will meet the Contractor at a designated location, ensure safety of the materials being transported, and will escort the Contractor to the job site and return upon completion of the work.
Provide a copy of all calibration records, and utilization records for radiological operations performed on the site.
1.14.3 Loss or Release and Unplanned Personnel Exposure
Loss or release of radioactive materials, and unplanned personnel exposures must be reported immediately to the Contracting Officer, RSO, and Base Security Department Emergency Number.
1.14.4 Site Demarcation and Barricade
Properly demark and barricade an area surrounding radiological operations to preclude personnel entrance, in accordance with EM 385-1-1, Nuclear Regulatory Commission, and Applicable State regulations and license requirements, and in accordance with requirements established in the accepted Radiography Operation Planning Work Sheet.
Do not close or obstruct streets, walks, and other facilities occupied and used by the Government without written permission from the Contracting Officer.
1.14.5 Security of Material and Equipment
Properly secure the radiological material and ionizing radiation equipment at all times, including keeping the devices in a properly marked and locked container, and secondarily locking the container to a secure point in the Contractor’s vehicle or other approved storage location during transportation and while not in use. While in use, maintain a continuous visual observation on the radiological material and ionizing radiation equipment. In instances where radiography is scheduled near or adjacent to buildings or areas having limited access or one-way doors, make no assumptions as to building occupancy. Where necessary, the Contracting Officer will direct the Contractor to conduct an actual building entry, search, and alert. Where removal of personnel from such a building cannot be accomplished and it is otherwise safe to proceed with the radiography, position a fully instructed employee inside the building or area to prevent exiting while external radiographic operations are in process.
1.14.6 Transportation of Material
Comply with 49 CFR 173 for Transportation of Regulated Amounts of Radioactive Material. Notify Local Fire authorities and the site Radiation Safety officer (RSO) of any Radioactive Material use.
1.14.7 Schedule for Exposure or Unshielding
Actual exposure of the radiographic film or unshielding the source must not be initiated until after 5 p.m. on weekdays.
1.14.8 Transmitter Requirements
Adhere to the base policy concerning the use of transmitters, such as radios and cell phones. Obey Emissions control (EMCON) restrictions.
1.14.9 Radiation Operations Permits
Implement the installation radiation procedures program, making sure that applications for permitted use of equipment is submitted through the Fort Gordon Installation Safety Office (ISO) for the Garrison Commander’s signature thirty (30) days prior to bringing these items on Fort Gordon.
1.15 CONFINED SPACE ENTRY REQUIREMENTS.
Confined space entry must comply with Section 34 of EM 385-1-1, OSHA 29 CFR 1926, OSHA 29 CFR 1910, OSHA 29 CFR 1910.146, and OSHA Directive CPL 2.100. Any potential for a hazard in the confined space requires a permit system to be used.
1.15.1 Entry Procedures
Prohibit entry into a confined space by personnel for any purpose, including hot work, until the qualified person has conducted appropriate tests to ensure the confined or enclosed space is safe for the work intended and that all potential hazards are controlled or eliminated and documented. Comply with EM 385-1-1, Section 34 and Fort Gordon Regulation 385-10 for entry procedures. Hazards pertaining to the space must be reviewed with each employee during review of the AHA.
1.15.2 Forced Air Ventilation
Forced air ventilation is required for all confined space entry operations and the minimum air exchange requirements must be maintained to ensure exposure to any hazardous atmosphere is kept below its action level.
1.15.3 Sewer Wet Wells
Sewer wet wells require continuous atmosphere monitoring with audible alarm for toxic gas detection.
1.15.4 Rescue Procedures and Coordination with Local Emergency Responders
Develop and implement an on-site rescue and recovery plan and procedures. The rescue plan must not rely on local emergency responders for rescue from a confined space.
1.15.5 Appointment of Competent Persons (CP) and Permitting Requirements
Appoint, in writing, permit issuers and submit appointment orders to the Fort Gordon Installation Safety Office (ISO). Be appointed in writing with a copy provided to the ISO. Provide copies of completed permits to the ISO (firstname.lastname@example.org) and Preventative Medicine (Bldg 38701) within 14 days of completion, unless otherwise directed.
1.16 SEVERE STORM PLAN
In the event of a severe storm warning, the Contractor must:
a. Secure outside equipment and materials and place materials that could be damaged in protected areas.
b. Check surrounding area, including roof, for loose material, equipment, debris, and other objects that could be blown away or against existing facilities.
c. Ensure that temporary erosion controls are adequate.
PART 2 PRODUCTS
PART 3 EXECUTION
3.1 CONSTRUCTION AND OTHER WORK
Comply with EM 385-1-1, NFPA 70, NFPA 70E, NFPA 241, the APP, the AHA, Federal and State OSHA regulations, and other related submittals and activity fire and safety regulations. The most stringent standard prevails.
PPE is governed in all areas by the nature of the work the employee is performing. Use personal hearing protection at all times in designated noise hazardous areas or when performing noise hazardous tasks. Safety glasses must be worn or carried/available on each person. Mandatory PPE includes:
a. Hard Hat
b. Long Pants
c. Appropriate Safety Shoes
d. Appropriate Class Reflective Vests
3.1.1 Worksite Communication
Employees working alone in a remote location or away from other workers must be provided an effective means of emergency communications (i.e., cellular phone, two-way radios, land-line telephones or other acceptable means). The selected communication must be readily available (easily within the immediate reach) of the employee and must be tested prior to the start of work to verify that it effectively operates in the area/environment. An employee check-in/check-out communication procedure must be developed to ensure employee safety.
3.1.2 Hazardous Material Exclusions
Notwithstanding any other hazardous material used in this contract, radioactive materials or instruments capable of producing ionizing/non-ionizing radiation (with the exception of radioactive material and devices used in accordance with EM 385-1-1 such as nuclear density meters for compaction testing and laboratory equipment with radioactive sources) as well as materials which contain asbestos, mercury or polychlorinated biphenyls, di-isocyanates, lead-based paint, and hexavalent chromium, are prohibited. The Contracting Officer, upon written request by the Contractor, may consider exceptions to the use of any of the above excluded materials. Low mercury lamps used within fluorescent lighting fixtures are allowed as an exception without further Contracting Officer approval. Notify the Radiation Safety Officer (RSO) 30 days prior to excepted items of radioactive material and devices being brought on base.
3.1.3 Unforeseen Hazardous Material
Contract documents identify materials such as PCB, lead paint, and friable and non-friable asbestos and other OSHA regulated chemicals (i.e. 29 CFR Part 1910.1000). If material(s) that may be hazardous to human health upon disturbance are encountered during construction operations, stop that portion of work and notify the Contracting Officer immediately. Within 14 calendar days the Government will determine if the material is hazardous. If material is not hazardous or poses no danger, the Government will direct the Contractor to proceed without change. If material is hazardous and handling of the material is necessary to accomplish the work, the Government will issue a modification pursuant to FAR 52.243-4, “Changes” and FAR 52.236-2, “Differing Site Conditions.”
3.2 PRE-OUTAGE COORDINATION MEETING
Apply for utility outages at least 15 days in advance. As a minimum, the request must include the location of the outage, utilities being affected, duration of outage and any necessary sketches. Special requirements for electrical outage requests are contained elsewhere in this specification section. Once approved, and prior to beginning work on the utility system requiring shut down, attend a pre-outage coordination meeting with the Contracting Officer and the Installation representative Public Utilities representative to review the scope of work and the lock-out/tag-out procedures for worker protection. No work will be performed on energized electrical circuits unless proof is provided that no other means exist.
3.3 CONTROL OF HAZARDOUS ENERGY (LOCKOUT/TAGOUT)
Provide and operate a Hazardous Energy Control Program (HECP) in accordance with EM 385-1-1 Section 12, 29 CFR 1910.333, 29 CFR 1915.89, and paragraph HAZARDOUS ENERGY CONTROL PROGRAM (HECP).
3.4 FALL PROTECTION PROGRAM
Establish a fall protection program, for the protection of all employees exposed to fall hazards. Within the program include company policy, identify roles and responsibilities, education and training requirements, fall hazard identification, prevention and control measures, inspection, storage, care and maintenance of fall protection equipment and rescue and evacuation procedures in accordance with ASSE/SAFE Z359.2 and EM 385-1-1, Sections 21.A and 21.D.
Institute a fall protection training program. As part of the Fall Protection Program, provide training for each employee who might be exposed to fall hazards. Provide training by a competent person for fall protection in accordance with EM 385-1-1, Section 21.C. Document training and practical application of the competent person in accordance with EM 385-1-1, Section 21.C.04 and ASSE/SAFE Z359.2 in the AHA.
3.4.2 Fall Protection Equipment and Systems
Enforce use of personal fall protection equipment and systems designated (to include fall arrest, restraint, and positioning) for each specific work activity in the Site Specific Fall Protection and Prevention Plan and AHA at all times when an employee is exposed to a fall hazard. Protect employees from fall hazards as specified in EM 385-1-1, Section 21.
Provide personal fall protection equipment, systems, subsystems, and components that comply with EM 385-1-1 Section 21.I, 29 CFR 1926.500 Subpart M,ASSE/SAFE Z359.0, ASSE/SAFE Z359.1, ASSE/SAFE Z359.2, ASSE/SAFE Z359.3, ASSE/SAFE Z359.4, ASSE/SAFE Z359.6, ASSE/SAFE Z359.7, ASSE/SAFE Z359.11, ASSE/SAFE Z359.12, ASSE/SAFE Z359.13, ASSE/SAFE Z359.14, and ASSE/SAFE Z359.15.
22.214.171.124 Additional Personal Fall Protection
In addition to the required fall protection systems, other protection such as safety skiffs, personal floatation devices, and life rings, are required when working above or next to water in accordance with EM 385-1-1, Sections 21.O through 21.O.06. Personal fall protection systems and equipment are required when working from an articulating or extendible boom, swing stages, or suspended platform. In addition, personal fall protection systems are required when operating other equipment such as scissor lifts. The need for tying-off in such equipment is to prevent ejection of the employee from the equipment during raising, lowering, travel, or while performing work.
126.96.36.199 Personal Fall Protection Harnesses
Only a full-body harness with a shock-absorbing lanyard or self-retracting lanyard is an acceptable personal fall arrest body support device. The use of body belts is not acceptable. Harnesses must have a fall arrest attachment affixed to the body support (usually a Dorsal D-ring) and specifically designated for attachment to the rest of the system. Snap hooks and carabiners must be self-closing and self-locking, capable of being opened only by at least two consecutive deliberate actions and have a minimum gate strength of 3,600 lbs in all directions. Use webbing, straps, and ropes made of synthetic fiber. The maximum free fall distance when using fall arrest equipment must not exceed 6 feet, unless the proper energy absorbing lanyard is used. Always take into consideration the total fall distance and any swinging of the worker (pendulum-like motion), that can occur during a fall, when attaching a person to a fall arrest system. All full body harnesses must be equipped with Suspension Trauma Preventers such as stirrups, relief steps, or similar in order to provide short-term relief from the effects of orthostatic intolerance in accordance with EM 385-1-1, Section 21.I.06.
3.4.3 Fall Protection for Roofing Work
Implement fall protection controls based on the type of roof being constructed and work being performed. Evaluate the roof area to be accessed for its structural integrity including weight-bearing capabilities for the projected loading.
a. Low Sloped Roofs:
(1) For work within 6 feet of an edge, on a roof having a slope less than or equal to 4:12 (vertical to horizontal), protect personnel from falling by use of personal fall arrest/restraint systems, guardrails, or safety nets. A safety monitoring system is not adequate fall protection and is not authorized. Provide in accordance with 29 CFR 1926.500.
(2) For work greater than 6 feet from an edge, erect and install warning lines in accordance with 29 CFR 1926.500 and EM 385-1-1, Section L.
b. Steep-Sloped Roofs: Work on a roof having a slope greater than 4:1 (vertical to horizontal) requires a personal fall arrest system, guardrails with toe-boards, or safety nets. This requirement also applies to residential or housing type construction.
3.4.4 Horizontal Lifelines (HLL)
Provide HLL in accordance with EM 385-1-1, Section 21.I.08.d.2. Commercially manufactured horizontal lifelines (HLL) must be designed, installed, certified and used, under the supervision of a qualified person, for fall protection as part of a complete fall arrest system which maintains a safety factor of 2 (29 CFR 1926.500). The competent person for fall protection may (if deemed appropriate by the qualified person) supervise the assembly, disassembly, use and inspection of the HLL system under the direction of the qualified person. Locally manufactured HLLs are not acceptable unless they are custom designed for limited or site specific applications by a Registered Professional Engineer who is qualified in designing HLL systems.
3.4.5 Guardrails and Safety Nets
Design, install and use guardrails and safety nets in accordance with EM 385-1-1, Section 21.F.01 and 29 CFR 1926 Subpart M.
3.4.6 Rescue and Evacuation Plan and Procedures
When personal fall arrest systems are used, ensure that the mishap victim can self-rescue or can be rescued promptly should a fall occur. Prepare a Rescue and Evacuation Plan and include a detailed discussion of the following: methods of rescue; methods of self-rescue or assisted-rescue; equipment used; training requirement; specialized training for the rescuers; procedures for requesting rescue and medical assistance; and transportation routes to a medical facility. Include the Rescue and Evacuation Plan within the Activity Hazard Analysis (AHA) for the phase of work, in the Fall Protection and Prevention (FP&P) Plan, and the Accident Prevention Plan (APP). The plan must comply with the requirements of EM 385-1-1, ASSE/SAFE Z359.2, and ASSE/SAFE Z359.4.
3.5 WORK PLATFORMS
Provide employees with a safe means of access to the work area on the scaffold. Climbing of any scaffold braces or supports not specifically designed for access is prohibited. Comply with the following requirements:
a. Scaffold platforms greater than 20 feet in height must be accessed by use of a scaffold stair system.
b. Ladders commonly provided by scaffold system manufacturers are prohibited for accessing scaffold platforms greater than 20 feet maximum in height.
c. An adequate gate is required.
d. Employees performing scaffold erection and dismantling must be qualified.
e. Scaffold must be capable of supporting at least four times the maximum intended load or without appropriate fall protection as delineated in the accepted fall protection and prevention plan.
f. Stationary scaffolds must be attached to structural building components to safeguard against tipping forward or backward.
g. Special care must be given to ensure scaffold systems are not overloaded.
h. Side brackets used to extend scaffold platforms on self-supported scaffold systems for the storage of material are prohibited. The first tie-in must be at the height equal to 4 times the width of the smallest dimension of the scaffold base.
i. Scaffolding other than suspended types must bear on base plates upon wood mudsills (2 in x 10 in x 8 in minimum) or other adequate firm foundation.
j. Scaffold or work platform erectors must have fall protection during the erection and dismantling of scaffolding or work platforms that are more than six feet.
k. Delineate fall protection requirements when working above six feet or above dangerous operations in the Fall Protection and Prevention (FP&P) Plan and Activity Hazard Analysis (AHA) for the phase of work.
3.5.2 Elevated Aerial Work Platforms (AWPs)
Workers must be anchored to the basket or bucket in accordance with manufacturer’s specifications and instructions (anchoring to the boom may only be used when allowed by the manufacturer and permitted by the CP). Lanyards used must be sufficiently short to prohibit worker from climbing out of basket. The climbing of rails is prohibited. Lanyards with built-in shock absorbers are acceptable. Self-retracting devices are not acceptable. Tying off to an adjacent pole or structure is not permitted unless a safe device for 100 percent tie-off is used for the transfer.
Use of AWPs must be operated, inspected, and maintained as specified in the operating manual for the equipment and delineated in the AHA. Operators of AWPs must be designated as qualified operators by the Prime Contractor. Maintain proof of qualifications on site for review and include in the AHA.
3.6.1 Material Handling Equipment (MHE)
a. Material handling equipment such as forklifts must not be modified with work platform attachments for supporting employees unless specifically delineated in the manufacturer’s printed operating instructions. Material handling equipment fitted with personnel work platform attachments are prohibited from traveling or positioning while personnel are working on the platform.
b. The use of hooks on equipment for lifting of material must be in accordance with manufacturer’s printed instructions. Material Handling Equipment Operators must be trained in accordance with OSHA 29 CFR 1910, Subpart N.
c. Operators of forklifts or power industrial trucks must be licensed in accordance with OSHA.
3.6.2 Load Handling Equipment (LHE)
a. Equip cranes and derricks as specified in EM 385-1-1, Section 16.
b. Notify the Contracting Officer 15 working days in advance of any LHE entering the activity, in accordance with EM 385-1-1, Section 16.A.02, so that necessary quality assurance spot checks can be coordinated.Contractor’s operator must remain with the crane during the spot check. Rigging gear must comply with OSHA, ASME B30.9 Standards safety standards.
c. Comply with the LHE manufacturer’s specifications and limitations for erection and operation of cranes and hoists used in support of the work. Perform erection under the supervision of a designated person (as defined in ASME B30.5). Perform all testing in accordance with the manufacturer’s recommended procedures.
d. Comply with ASME B30.5 for mobile and locomotive cranes, ASME B30.22 for articulating boom cranes, ASME B30.3 for construction tower cranes, ASME B30.8 for floating cranes and floating derricks, ASME B30.9 for slings, ASME B30.20 for below the hook lifting devices and ASME B30.26 for rigging hardware.
e. Under no circumstance must a Contractor make a lift at or above 90 percent of the cranes rated capacity in any configuration.
f. When operating in the vicinity of overhead transmission lines, operators and riggers must be alert to this special hazard and follow the requirements of EM 385-1-1 Section 11, and ASME B30.5 or ASME B30.22 as applicable.
g. Do not use crane suspended personnel work platforms (baskets) unless the Contractor proves that using any other access to the work location would provide a greater hazard to the workers or is impossible. Do not lift personnel with a line hoist or friction crane. Additionally, submit a specific AHA for this work to the Contracting Officer. Ensure the activity and AHA are thoroughly reviewed by all involved personnel.
h. Inspect, maintain, and recharge portable fire extinguishers as specified in NFPA 10, Standard for Portable Fire Extinguishers.
i. All employees must keep clear of loads about to be lifted and of suspended loads.
j. Use cribbing when performing lifts on outriggers.
k. The crane hook/block must be positioned directly over the load. Side loading of the crane is prohibited.
l. A physical barricade must be positioned to prevent personnel access where accessible areas of the LHE’s rotating superstructure poses a risk of striking, pinching or crushing personnel.
m. Maintain inspection records in accordance by EM 385-1-1, Section 16.D, including shift, monthly, and annual inspections, the signature of the person performing the inspection, and the serial number or other identifier of the LHE that was inspected. Records must be available for review by the Contracting Officer.
n. Maintain written reports of operational and load testing in accordance with EM 385-1-1, Section 16.F, listing the load test procedures used along with any repairs or alterations performed on the LHE. Reports must be available for review by the Contracting Officer.
o. Certify that all LHE operators have been trained in proper use of all safety devices (e.g. anti-two block devices).
p. Take steps to ensure that wind speed does not contribute to loss of control of the load during lifting operations. At wind speeds greater than 20 mph, the operator, rigger and lift supervisor must cease all crane operations, evaluate conditions and determine if the lift may proceed. Base the determination to proceed or not on wind calculations per the manufacturer and a reduction in LHE rated capacity if applicable. Include this maximum wind speed determination as part of the activity hazard analysis plan for that operation.
3.6.3 Machinery and Mechanized Equipment
a. Proof of qualifications for operator must be kept on the project site for review.
b. Manufacture specifications or owner’s manual for the equipment must be on-site and reviewed for additional safety precautions or requirements that are sometimes not identified by OSHA or USACE EM 385-1-1. Incorporate such additional safety precautions or requirements into the AHAs.
3.6.4 USE OF EXPLOSIVES
Explosives must not be used or brought to the project site without prior written approval from the Contracting Officer and Fort Gordon’s Installation Safety Office. Such approval does not relieve the Contractor of responsibility for injury to persons or for damage to property due to blasting operations.
Storage of explosives, when permitted on Government property, must be only where directed and in approved storage facilities. These facilities must be kept locked at all times except for inspection, delivery, and withdrawal of explosives as well as licensed by Fort Gordon’s Installation Safety Office.
Soil classification must be performed by a competent person in accordance with 29 CFR 1926 and EM 385-1-1.
3.7.1 Utility Locations
Provide a third party, independent, private utility locating company to positively identify underground utilities in the work area in addition to any station locating service and coordinated with the station utility department.
3.7.2 Utility Location Verification
Physically verify underground utility locations, including utility depth, by hand digging using wood or fiberglass handled tools when any adjacent construction work is expected to come within three feet of the underground system.
3.7.3 Utilities Within and Under Concrete, Bituminous Asphalt, and Other Impervious Surfaces
Utilities located within and under concrete slabs or pier structures, bridges, parking areas, and the like, are extremely difficult to identify. Whenever contract work involves chipping, saw cutting, or core drilling through concrete, bituminous asphalt or other impervious surfaces, the existing utility location must be coordinated with station utility departments in addition to location and depth verification by a third party, independent, private locating company. The third party, independent, private locating company must locate utility depth by use of Ground Penetrating Radar (GPR), X-ray, bore scope, or ultrasound prior to the start of demolition and construction. Outages to isolate utility systems must be used in circumstances where utilities are unable to be positively identified. The use of historical drawings does not alleviate the Contractor from meeting this requirement.
Perform electrical work in accordance with EM 385-1-1, Appendix A, Sections 11 and 12.
3.8.1 Conduct of Electrical Work
As delineated in EM 385-1-1, electrical work is to be conducted in a de-energized state unless there is no alternative method for accomplishing the work. In those cases obtain an energized work permit from the Contracting Officer. The energized work permit application must be accompanied by the AHA and a summary of why the equipment/circuit needs to be worked energized. Underground electrical spaces must be certified safe for entry before entering to conduct work. Cables that will be cut must be positively identified and de-energized prior to performing each cut. Attach temporary grounds in accordance with ASTM F855 and IEEE 1048. Perform all high voltage cable cutting remotely using hydraulic cutting tool. When racking in or live switching of circuit breakers, no additional person other than the switch operator is allowed in the space during the actual operation. Plan so that work near energized parts is minimized to the fullest extent possible. Use of electrical outages clear of any energized electrical sources is the preferred method.
When working in energized substations, only qualified electrical workers are permitted to enter. When work requires work near energized circuits as defined by NFPA 70, high voltage personnel must use personal protective equipment that includes, as a minimum, electrical hard hat, safety shoes, insulating gloves and electrical arc flash protection for personnel as required by NFPA 70E. Insulating blankets, hearing protection, and switching suits may also be required, depending on the specific job and as delineated in the Contractor’s AHA. Ensure that each employee is familiar with and complies with these procedures and 29 CFR 1910.147.
Electrical work must be performed by QP personnel with verifiable credentials who are familiar with applicable code requirements. Verifiable credentials consist of State, National and Local Certifications or Licenses that a Master or Journeyman Electrician may hold, depending on work being performed, and must be identified in the appropriate AHA. Journeyman/Apprentice ratio must be in accordance with State and Local requirements applicable to where work is being performed.
3.8.3 Arc Flash
Conduct a hazard analysis/arc flash hazard analysis whenever work on or near energized parts greater than 50 volts is necessary, in accordance with NFPA 70E.
All personnel entering the identified arc flash protection boundary must be QPs and properly trained in NFPA 70E requirements and procedures. Unless permitted by NFPA 70E, no Unqualified Person is permitted to approach nearer than the Limited Approach Boundary of energized conductors and circuit parts. Training must be administered by an electrically qualified source and documented.
Ground electrical circuits, equipment and enclosures in accordance with NFPA 70 and IEEE C2 to provide a permanent, continuous and effective path to ground unless otherwise noted by EM 385-1-1.
Check grounding circuits to ensure that the circuit between the ground and a grounded power conductor has a resistance low enough to permit sufficient current flow to allow the fuse or circuit breaker to interrupt the current.
Temporary electrical distribution systems and devices must be inspected, tested and found acceptable for Ground-Fault Circuit Interrupter (GFCI) protection, polarity, ground continuity, and ground resistance before initial use, before use after modification and at least monthly. Monthly inspections and tests must be maintained for each temporary electrical distribution system, and signed by the electrical CP or QP.
— End of Section —
SECTION 01 45 00.00 10
PART 1 GENERAL
The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.
ASTM INTERNATIONAL (ASTM)
ASTM D3740 (2012a) Minimum Requirements for Agencies Engaged in the Testing and/or Inspection of Soil and Rock as Used in Engineering Design and Construction
ASTM E329 (2014a) Standard Specification for Agencies Engaged in the Testing and/or Inspection of Materials Used in Construction
Separate payment will not be made for providing and maintaining an effective Quality Control program, and all associated costs will be included in the applicable Pricing Schedule prices.
Government approval is required for submittals with a “G” designation; submittals not having a “G” designation are for Contractor Quality Control approval. Submit the following in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:
SD-01 Preconstruction Submittals
Contractor Quality Control (CQC) Plan; G, DPW – Engineering Division
SD-06 Test Reports
PART 2 PRODUCTS
PART 3 EXECUTION
3.1 GENERAL REQUIREMENTS
Establish and maintain an effective quality control (QC) system that complies with the Contract Clause titled “Inspection of Construction.” QC consist of plans, procedures, and organization necessary to produce an end product which complies with the contract requirements. The contractor shall develop their Contractor Quality Control (CQC) Plan that will be applicable to both the JOC Quality Control System as well as the QC Plans for the individual Task Orders, as issued. The QC system must cover all construction operations, both onsite and offsite, and be keyed to the proposed construction sequence. The project superintendent will be held responsible for the quality of work and is subject to removal by the Contracting Officer for non-compliance with the quality requirements specified in the contract. In this context the highest level manager responsible for the overall construction activities at the site, including quality and production is the project superintendent. The project superintendent must maintain a physical presence at the site at all times and is responsible for all construction and related activities at the site, except as otherwise acceptable to the Contracting Officer.
3.2 QUALITY CONTROL PLAN
Submit no later than 2 days after receipt of notice to proceed, the Contractor Quality Control (CQC) Plan proposed to implement the requirements of the Contract Clause titled “Inspection of Construction.” The Government will consider an interim plan for the first 7 days of operation. Construction will be permitted to begin only after acceptance of the CQC Plan or acceptance of an interim plan applicable to the particular feature of work to be started. Work outside of the accepted interim plan will not be permitted to begin until acceptance of a CQC Plan or another interim plan containing the additional work.
3.2.1 Content of the CQC Plan
Include, as a minimum, the following to cover all construction operations, both onsite and offsite, including work by subcontractors, fabricators, suppliers, and purchasing agents:
a. A description of the quality control organization, including a chart showing lines of authority and acknowledgment that the CQC staff will implement the three phase control system for all aspects of the work specified. Include a CQC System Manager who reports to the project superintendent.
b. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a CQC function.
c. A copy of the letter to the CQC System Manager signed by an authorized official of the firm which describes the responsibilities and delegates sufficient authorities to adequately perform the functions of the CQC System Manager, including authority to stop work which is not in compliance with the contract. Letters of direction to all other various quality control representatives outlining duties, authorities, and responsibilities will be issued by the CQC System Manager. Copies of these letters must be furnished to the Government.
d. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, offsite fabricators, suppliers, and purchasing agents. These procedures must be in accordance with Section 01 33 00 SUBMITTAL PROCEDURES.
e. Control, verification, and acceptance testing procedures for each specific test to include the test name, specification paragraph requiring test, feature of work to be tested, test frequency, and person responsible for each test. (Laboratory facilities approved by the Contracting Officer must be used.)
f. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.
g. Procedures for tracking construction deficiencies from identification through acceptable corrective action. Establish verification procedures that identified deficiencies have been corrected.
h. Reporting procedures, including proposed reporting formats.
i. A list of the definable features of work. A definable feature of work is a task which is separate and distinct from other tasks, has separate control requirements, and may be identified by different trades or disciplines, or it may be work by the same trade in a different environment. Although each section of the specifications may generally be considered as a definable feature of work, there are frequently more than one definable features under a particular section. This list will be agreed upon during the coordination meeting.
3.2.2 Acceptance of Plan
Acceptance of the Contractor’s plan is required prior to the start of construction. Acceptance is conditional and will be predicated on satisfactory performance during the construction. The Government reserves the right to require the Contractor to make changes in his CQC Plan and operations including removal of personnel, as necessary, to obtain the quality specified.
3.2.3 Notification of Changes
After acceptance of the CQC Plan, notify the Contracting Officer in writing of any proposed change. Proposed changes are subject to acceptance by the Contracting Officer.
3.3 COORDINATION MEETING
After the Preconstruction Conference, before start of construction, and prior to acceptance by the Government of the CQC Plan, meet with the Contracting Officer or Authorized Representative and discuss the Contractor’s quality control system. Submit the CQC Plan a minimum of 15 calendar days prior to the Coordination Meeting. During the meeting, a mutual understanding of the system details must be developed, including the forms for recording the CQC operations, control activities, testing, administration of the system for both onsite and offsite work, and the interrelationship of Contractor’s Management and control with the Government’s Quality Assurance. Minutes of the meeting will be prepared by the Government, signed by both the Contractor and the Contracting Officer and will become a part of the contract file. There may be occasions when subsequent conferences will be called by either party to reconfirm mutual understandings and/or address deficiencies in the CQC system or procedures which may require corrective action by the Contractor.
3.4 QUALITY CONTROL ORGANIZATION
3.4.1 Personnel Requirements
The requirements for the CQC organization are a Safety and Health Manager, CQC System Manager and sufficient number of additional qualified personnel to ensure safety and contract compliance. The Safety and Health Manager must report directly to a senior project (or corporate) official independent from the CQC System Manager. The Safety and Health Manager will also serve as a member of the CQC Staff Personnel identified in the technical provisions as requiring specialized skills to assure the required work is being performed properly will also be included as part of the CQC organization. The Contractor’s CQC staff must maintain a presence at the site at all times during progress of the work and have complete authority and responsibility to take any action necessary to ensure contract compliance. The CQC staff will be subject to acceptance by the Contracting Officer. Provide adequate office space, filing systems and other resources as necessary to maintain an effective and fully functional CQC organization. Promptly complete and furnish all letters, material submittals, shop drawing submittals, schedules and all other project documentation to the CQC organization. The CQC organization is responsible to maintain these documents and records at the site at all times, except as otherwise acceptable to the Contracting Officer.
3.4.2 CQC System Manager
Identify as CQC System Manager an individual within the onsite work organization who is responsible for overall management of CQC and have the authority to act in all CQC matters for the Contractor. The CQC System Manager must be a graduate engineer, graduate architect, or a graduate of construction management, with a minimum of 5 years construction experience on construction similar to this contract or a construction person with a minimum of 10 years in related work. This CQC System Manager must be on the site at all times during construction and be employed by the prime Contractor. The CQC System Manager must be assigned no other duties. Identify in the plan an alternate to serve in the event of the CQC System Manager’s absence. The requirements for the alternate are the same as the CQC System Manager.
3.4.3 CQC Personnel
In addition to CQC personnel specified elsewhere in the contract, provide as part of the CQC organization specialized personnel to assist the CQC System Manager for the following areas: electrical, mechanical, civil, structural, environmental, architectural, materials technician, submittals clerk, Cx Agent/LEED Specialist. These individuals or specialized technical companies may be employees of the prime or subcontractor; be responsible to the CQC System Manager; be physically present at the construction site during work on their areas of responsibility; have the necessary education and/or experience in accordance with the experience matrix listed herein. These individuals may perform other duties but must be allowed sufficient time to perform their assigned quality control duties as described in the Quality Control Plan. A single person may cover more than one area provided that they are qualified to perform QC activities in each designated and that workload allows.
Civil Graduate Civil Engineer or Construction Manager with 2 years experience in the type of work being performed on this project or technician with 5 yrs related experience
Mechanical Graduate Mechanical Engineer with 2 yrs experience or person with 5 years of experience supervising mechanical features of work in the field with a construction company
Electrical Graduate Electrical Engineer with 2 years related experience or person 5 years of experience supervising electrical features of work in the field with a construction company
Structural Graduate Civil Engineer (with Structural Track or Focus) or Construction Manager with 2 years experience or person 5 years of experience supervising structural features of work in the field with a construction company
Architectural Graduate Architect with 2 years’ experience or person with 5 years related experience
Environmental Graduate Environmental Engineer with 3 years experience
Submittals Submittal Clerk with 1 year experience
Occupied Family Housing Person, customer relations type, coordinator experience
Concrete, Pavements and Soils Materials Technician with 2 years experience for the appropriate area
Testing, Adjusting and Balancing (TAB) Personnel Specialist must be a member of AABC or an experienced technician of the firm certified by the NEBB
3.4.4 Additional Requirement
In addition to the above experience and education requirements, the CQC System Manager must have completed the Construction Quality Management (CQM) for Contractors course. If the CQC System Manager does not have a current certification, obtain the CQM for Contractors course certification within 90 days of award. This course is periodically offered by the Naval Facilities Engineering Command and the Army Corps of Engineers. Contact the Contracting Officer for information on the next scheduled class.
The Construction Quality Management Training certificate expires after 5 years. If the CQC System Manager’s certificate has expired, retake the course to remain current.
3.4.5 Organizational Changes
Maintain the CQC staff at full strength at all times. When it is necessary to make changes to the CQC staff, revise the CQC Plan to reflect the changes and submit the changes to the Contracting Officer for acceptance.
3.5 SUBMITTALS AND DELIVERABLES
Submittals, if needed, must comply with the requirements in Section 01 33 00SUBMITTAL PROCEDURES. The CQC organization is responsible for certifying that all submittals and deliverables are in compliance with the contract requirements. When Section 23 08 00.00 10 COMMISSIONING OF HVAC SYSTEMS are included in the contract or task orders, the submittals required by those sections must be coordinated with Section 01 33 00 SUBMITTAL PROCEDURES to ensure adequate time is allowed for each type of submittal required.
Contractor Quality Control is the means by which the Contractor ensures that the construction, to include that of subcontractors and suppliers, complies with the requirements of the contract. At least three phases of control must be conducted by the CQC System Manager for each definable feature of the construction work as follows:
3.6.1 Preparatory Phase
This phase is performed prior to beginning work on each definable feature of work, after all required plans/documents/materials are approved/accepted, and after copies are at the work site. This phase includes:
a. A review of each paragraph of applicable specifications, reference codes, and standards. Make available during the preparatory inspection a copy of those sections of referenced codes and standards applicable to that portion of the work to be accomplished in the field. Maintain and make available in the field for use by Government personnel until final acceptance of the work.
b. Review of the contract drawings.
c. Check to assure that all materials and/or equipment have been tested, submitted, and approved.
d. Review of provisions that have been made to provide required control inspection and testing.
e. Examination of the work area to assure that all required preliminary work has been completed and is in compliance with the contract.
f. Examination of required materials, equipment, and sample work to assure that they are on hand, conform to approved shop drawings or submitted data, and are properly stored.
g. Review of the appropriate activity hazard analysis to assure safety requirements are met.
h. Discussion of procedures for controlling quality of the work including repetitive deficiencies. Document construction tolerances and workmanship standards for that feature of work.
i. Check to ensure that the portion of the plan for the work to be performed has been accepted by the Contracting Officer.
j. Discussion of the initial control phase.
k. The Government must be notified at least 48 hours in advance of beginning the preparatory control phase. Include a meeting conducted by the CQC System Manager and attended by the superintendent, other CQC personnel (as applicable), and the foreman responsible for the definable feature. Document the results of the preparatory phase actions by separate minutes prepared by the CQC System Manager and attach to the daily CQC report. Instruct applicable workers as to the acceptable level of workmanship required in order to meet contract specifications.
3.6.2 Initial Phase
This phase is accomplished at the beginning of a definable feature of work. Accomplish the following:
a. Check work to ensure that it is in full compliance with contract requirements. Review minutes of the preparatory meeting.
b. Verify adequacy of controls to ensure full contract compliance. Verify required control inspection and testing are in conpliance with the contract.
c. Establish level of workmanship and verify that it meets minimum acceptable workmanship standards. Compare with required sample panels as appropriate.
d. Resolve all differences.
e. Check safety to include compliance with and upgrading of the safety plan and activity hazard analysis. Review the activity analysis with each worker.
f. The Government must be notified at least 48 hours in advance of beginning the initial phase for definable feature of work. Prepare separate minutes of this phase by the CQC System Manager and attach to the daily CQC report. Indicate the exact location of initial phase for definable feature of work for future reference and comparison with follow-up phases.
g. The initial phase for definable feature of work should be repeated for each new crew to work onsite, or any time acceptable specified quality standards are not being met.
3.6.3 Follow-up Phase
Perform daily checks to assure control activities, including control testing, are providing continued compliance with contract requirements, until completion of the particular feature of work. Record the checks in the CQC documentation. Conduct final follow-up checks and correct all deficiencies prior to the start of additional features of work which may be affected by the deficient work. Do not build upon nor conceal non-conforming work.
3.6.4 Additional Preparatory and Initial Phases
Conduct additional preparatory and initial phases on the same definable features of work if: the quality of on-going work is unacceptable; if there are changes in the applicable CQC staff, onsite production supervision or work crew; if work on a definable feature is resumed after a substantial period of inactivity; or if other problems develop.
3.7.1 Testing Procedure
Perform specified or required tests to verify that control measures are adequate to provide a product which conforms to contract requirements. Upon request, furnish to the Government duplicate samples of test specimens for possible testing by the Government. Testing includes operation and/or acceptance tests when specified. Procure the services of a Corps of Engineers approved testing laboratory or establish an approved testing laboratory at the project site. Perform the following activities and record and provide the following data:
a. Verify that testing procedures comply with contract requirements.
b. Verify that facilities and testing equipment are available and comply with testing standards.
c. Check test instrument calibration data against certified standards.
d. Verify that recording forms and test identification control number system, including all of the test documentation requirements, have been prepared.
e. Record results of all tests taken, both passing and failing on the CQC report for the date taken. Specification paragraph reference, location where tests were taken, and the sequential control number identifying the test. If approved by the Contracting Officer, actual test reports may be submitted later with a reference to the test number and date taken. Provide an information copy of tests performed by an offsite or commercial test facility directly to the Contracting Officer. Failure to submit timely test reports as stated may result in nonpayment for related work performed and disapproval of the test facility for this contract.
3.7.2 Testing Laboratories
The listing of validated testing laboratories is available at
188.8.131.52 Capability Check
The Government reserves the right to check laboratory equipment in the proposed laboratory for compliance with the standards set forth in the contract specifications and to check the laboratory technician’s testing procedures and techniques. Laboratories utilized for testing soils, concrete, asphalt, and steel must meet criteria detailed in ASTM D3740 and ASTM E329.
184.108.40.206 Capability Recheck
If the selected laboratory fails the capability check, the Contractor will
reimburse the Government for each succeeding recheck of the laboratory or
the checking of a subsequently selected laboratory at the actual cost for
each re-check. Such costs will be deducted from the contract amount due the Contractor.
3.7.3 Onsite Laboratory
The Government reserves the right to utilize the Contractor’s control testing laboratory and equipment to make assurance tests, and to check the Contractor’s testing procedures, techniques, and test results at no additional cost to the Government.
3.8 COMPLETION INSPECTION
3.8.1 Punch-Out Inspection
Conduct an inspection of the work by the CQC System Manager near the end of the work, or any increment of the work established by a time stated in the SPECIAL CONTRACT REQUIREMENTS Clause, “Commencement, Prosecution, and Completion of Work”, or by the specifications. Prepare and include in the CQC documentation a punch list of items which do not conform to the approved drawings and specifications, as required by paragraph DOCUMENTATION. Include within the list of deficiencies the estimated date by which the deficiencies will be corrected. Make a second inspection the CQC System Manager or staff to ascertain that all deficiencies have been corrected. Once this is accomplished, notify the Government that the facility is ready for the Government Pre-Final inspection.
3.8.2 Pre-Final Inspection
The Government will perform the pre-final inspection to verify that the facility is complete and ready to be occupied. A Government Pre-Final Punch List may be developed as a result of this inspection. Ensure that all items on this list have been corrected before notifying the Government, so that a Final inspection with the customer can be scheduled. Correct any items noted on the Pre-Final inspection in a timely manner. These inspections and any deficiency corrections required by this paragraph must be accomplished within the time slated for completion of the entire work or any particular increment of the work if the project is divided into increments by separate completion dates.
3.8.3 Final Acceptance Inspection
The Contractor’s Quality Control Inspection personnel, plus the superintendent or other primary management person, and the Contracting Officer’s Representative must be in attendance at the final acceptance inspection. Additional Government personnel including, but not limited to, those from Base/Post Civil Facility Engineer user groups, and major commands may also be in attendance. The final acceptance inspection will be formally scheduled by the Contracting Officer based upon results of the Pre-Final inspection. Notify the Contracting Officer at least 14 days prior to the final acceptance inspection and include the Contractor’s assurance that all specific items previously identified to the Contractor as being unacceptable, along with all remaining work performed under the contract, will be complete and acceptable by the date scheduled for the final acceptance inspection. Failure of the Contractor to have all contract work acceptably complete for this inspection will be cause for the Contracting Officer to bill the Contractor for the Government’s additional inspection cost in accordance with the contract clause titled “Inspection of Construction”.
Maintain current records providing factual evidence that required quality control activities and/or tests have been performed. Include in these records the work of subcontractors and suppliers on an acceptable form that includes, as a minimum, the following information:
a. Contractor/subcontractor and their area of responsibility.
b. Operating plant/equipment with hours worked, idle, or down for repair.
c. Work performed each day, giving location, description, and by whom. When Network Analysis (NAS) is used, identify each phase of work performed each day by NAS activity number.
d. Test and/or control activities performed with results and references to specifications/drawings requirements. Identify the control phase (Preparatory, Initial, Follow-up). List of deficiencies noted, along with corrective action.
e. Quantity of materials received at the site with statement as to acceptability, storage, and reference to specifications/drawings requirements.
f. Submittals and deliverables reviewed, with contract reference, by whom, and action taken.
g. Offsite surveillance activities, including actions taken.
h. Job safety evaluations stating what was checked, results, and instructions or corrective actions.
i. Instructions given/received and conflicts in plans and/or specifications.
k. Contractor’s Verification Statement.
Indicate a description of trades working on the project; the number of personnel working; weather conditions encountered; and any delays encountered. Cover both conforming and deficient features and include a statement that equipment and materials incorporated in the work and workmanship comply with the contract. Furnish the original and one copy of these records in report form to the Government daily within 24 hours after the date covered by the report, except that reports need not be submitted for days on which no work is performed. As a minimum, prepare and submit one report for every 7 days of no work and on the last day of a no work period. All calendar days must be accounted for throughout the life of the contract. The first report following a day of no work will be for that day only. Reports must be signed and dated by the CQC System Manager. Include copies of test reports and copies of reports prepared by all subordinate quality control personnel within the CQC System Manager Report.
3.10 SAMPLE FORMS
Sample forms enclosed at the end of this section.
3.11 NOTIFICATION OF NONCOMPLIANCE
The Contracting Officer will notify the Contractor of any detected noncompliance with the foregoing requirements. Take immediate corrective action after receipt of such notice. Such notice, when delivered to the Contractor at the work site, will be deemed sufficient for the purpose of notification. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to such stop orders will be made the subject of claim for extension of time or for excess costs or damages by the Contractor.
— End of Section —
SECTION 01 57 19
TEMPORARY ENVIRONMENTAL CONTROLS
PART 1 GENERAL
The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.
U.S. ENVIRONMENTAL PROTECTION AGENCY (EPA)
EPA SW-846 (Third Edition; Update IV) Test Methods for Evaluating Solid Waste: Physical/Chemical Methods
U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)
29 CFR 1910.120 Hazardous Waste Operations and Emergency Response
40 CFR 112 Oil Pollution Prevention
40 CFR 152 Pesticide Registration and Classification Procedures
40 CFR 152 – 186 Pesticide Programs
40 CFR 241 Guidelines for Disposal of Solid Waste
40 CFR 243 Guidelines for the Storage and Collection of Residential, Commercial, and Institutional Solid Waste
40 CFR 258 Subtitle D Landfill Requirements
40 CFR 260 Hazardous Waste Management System: General
40 CFR 261 Identification and Listing of Hazardous Waste
40 CFR 261.7 Residues of Hazardous Waste in Empty Containers
40 CFR 262 Standards Applicable to Generators of Hazardous Waste
40 CFR 262.31 Standards Applicable to Generators of Hazardous Waste-Labeling
40 CFR 262.34 Standards Applicable to Generators of Hazardous Waste-Accumulation Time
40 CFR 263 Standards Applicable to Transporters of Hazardous Waste
40 CFR 264 Standards for Owners and Operators of Hazardous Waste Treatment, Storage, and Disposal Facilities
40 CFR 265 Interim Status Standards for Owners and Operators of Hazardous Waste Treatment, Storage, and Disposal Facilities
40 CFR 266 Standards for the Management of Specific Hazardous Wastes and Specific Types of Hazardous Waste Management Facilities
40 CFR 268 Land Disposal Restrictions
40 CFR 273 Standards For Universal Waste Management
40 CFR 273.2 Standards for Universal Waste Management – Batteries
40 CFR 273.3 Standards for Universal Waste Management – Pesticides
40 CFR 273.4 Standards for Universal Waste Management – Mercury Containing Equipment
40 CFR 273.5 Standards for Universal Waste Management – Lamps
40 CFR 279 Standards for the Management of Used Oil
40 CFR 300 National Oil and Hazardous Substances Pollution Contingency Plan
40 CFR 300.125 National Oil and Hazardous Substances Pollution Contingency Plan – Notification and Communications
40 CFR 355 Emergency Planning and Notification
40 CFR 403 General Pretreatment Regulations for Existing and New Sources of Pollution
40 CFR 50 National Primary and Secondary Ambient Air Quality Standards
40 CFR 60 Standards of Performance for New Stationary Sources
40 CFR 61 National Emission Standards for Hazardous Air Pollutants
40 CFR 63 National Emission Standards for Hazardous Air Pollutants for Source Categories
40 CFR 64 Compliance Assurance Monitoring
40 CFR 745 Lead-Based Paint Poisoning Prevention in Certain Residential Structures
49 CFR 171 General Information, Regulations, and Definitions
49 CFR 172 Hazardous Materials Table, Special Provisions, Hazardous Materials Communications, Emergency Response Information, and Training Requirements
49 CFR 172.101 Hazardous Material Regulation-Purpose and Use of Hazardous Material Table
49 CFR 173 Shippers – General Requirements for Shipments and Packagings
49 CFR 178 Specifications for Packagings
1.2.1 Class I and II Ozone Depleting Substance (ODS)
Class I ODS is defined in Section 602(a) of The Clean Air Act. A list of Class I ODS can be found on the EPA website at the following weblink.
Class II ODS is defined in Section 602(s) of The Clean Air Act. A list of Class II ODS can be found on the EPA website at the following weblink.
1.2.2 Contractor Generated Hazardous Waste
Contractor generated hazardous waste is materials that, if abandoned or disposed of, may meet the definition of a hazardous waste. These waste streams would typically consist of material brought on site by the Contractor to execute work, but are not fully consumed during the course of construction. Examples include, but are not limited to, excess paint thinners (i.e. methyl ethyl ketone, toluene), waste thinners, excess paints, excess solvents, waste solvents, excess pesticides, and contaminated pesticide equipment rinse water.
1.2.3 Electronics Waste
Electronics waste is discarded electronic devices intended for salvage, recycling, or disposal.
1.2.4 Environmental Pollution and Damage
Environmental pollution and damage is the presence of chemical, physical, or biological elements or agents which adversely affect human health or welfare; unfavorably alter ecological balances of importance to human life; affect other species of importance to humankind; or degrade the environment aesthetically, culturally or historically.
1.2.5 Environmental Protection
Environmental protection is the prevention/control of pollution and habitat disruption that may occur to the environment during construction. The control of environmental pollution and damage requires consideration of land, water, and air; biological and cultural resources; and includes management of visual aesthetics; noise; solid, chemical, gaseous, and liquid waste; radiant energy and radioactive material as well as other pollutants.
1.2.6 Hazardous Debris
As defined in paragraph SOLID WASTE, debris that contains listed hazardous waste (either on the debris surface, or in its interstices, such as pore structure) in accordance with 40 CFR 261. Hazardous debris also includes debris that exhibits a characteristic of hazardous waste in accordance with 40 CFR 261.
1.2.7 Hazardous Materials
Hazardous materials as defined in 49 CFR 171 and listed in 49 CFR 172.
Hazardous material is any material that: Is regulated as a hazardous material in accordance with 49 CFR 173; or requires a Safety Data Sheet (SDS) in accordance with 29 CFR 1910.120; or during end use, treatment, handling, packaging, storage, transportation, or disposal meets or has components that meet or have potential to meet the definition of a hazardous waste as defined by 40 CFR 261 Subparts A, B, C, or D. Designation of a material by this definition, when separately regulated or controlled by other sections or directives, does not eliminate the need for adherence to that hazard-specific guidance which takes precedence over this section for “control” purposes. Such material includes ammunition, weapons, explosive actuated devices, propellants, pyrotechnics, chemical and biological warfare materials, medical and pharmaceutical supplies, medical waste and infectious materials, bulk fuels, radioactive materials, and other materials such as asbestos, mercury, and polychlorinated biphenyls (PCBs).
1.2.8 Hazardous Waste
Hazardous Waste is any material that meets the definition of a solid waste and exhibit a hazardous characteristic (ignitability, corrosivity, reactivity, or toxicity) as specified in 40 CFR 261, Subpart C, or contains a listed hazardous waste as identified in 40 CFR 261, Subpart D.
1.2.9 Installation Pest Management Coordinator
Installation Pest Management Coordinator (IPMC) is the individual officially designated by the Installation Commander to oversee the Installation Pest Management Program and the Installation Pest Management Plan.
1.2.10 Land Application
Land Application means spreading or spraying discharge water at a rate that allows the water to percolate into the soil. No sheeting action, soil erosion, discharge into storm sewers, discharge into defined drainage areas, or discharge into the “waters of the United States” must occur. Comply with federal, state, and local laws and regulations.
1.2.11 Municipal Separate Storm Sewer System (MS4) Permit
MS4 permits are those held by installations to obtain NPDES permit coverage for their stormwater discharges.
1.2.12 National Pollutant Discharge Elimination System (NPDES)
The NPDES permit program controls water pollution by regulating point sources that discharge pollutants into waters of the United States.
1.2.13 Oily Waste
Oily waste are those materials that are, or were, mixed with Petroleum, Oils, and Lubricants (POLs) and have become separated from that POLs. Oily wastes also means materials, including wastewaters, centrifuge solids, filter residues or sludges, bottom sediments, tank bottoms, and sorbents which have come into contact with and have been contaminated by, POLs and may be appropriately tested and discarded in a manner which is in compliance with other state and local requirements.
This definition includes materials such as oily rags, “kitty litter” sorbent clay and organic sorbent material. These materials may be land filled provided that: It is not prohibited in other state regulations or local ordinances; the amount generated is “de minimus” (a small amount); it is the result of minor leaks or spills resulting from normal process operations; and free-flowing oil has been removed to the practicable extent possible. Large quantities of this material, generated as a result of a major spill or in lieu of proper maintenance of the processing equipment, are a solid waste. As a solid waste, perform a hazardous waste determination prior to disposal. As this can be an expensive process, it is recommended that this type of waste be minimized through good housekeeping practices and employee education.
Pesticide is any substance or mixture of substances intended for preventing, destroying, repelling, or mitigating any pest, or intended for use as a plant regulator, defoliant or desiccant.
1.2.15 Pesticide Treatment Plan
A plan for the prevention, monitoring, and control to eliminate pest infestation.
Pests are arthropods, birds, rodents, nematodes, fungi, bacteria, viruses, algae, snails, marine borers, snakes, weeds and other organisms (except for human or animal disease-causing organisms) that adversely affect readiness, military operations, or the well-being of personnel and animals; attack or damage real property, supplies, equipment, or vegetation; or are otherwise undesirable.
1.2.17 Project Pesticide Coordinator
The Project Pesticide Coordinator (PPC) is an individual who resides at Fort Gordon Directorate of Public Works (DPW) and who is responsible overseeing of pesticide application on project grounds.
1.2.18 Regulated Waste
Regulated waste are solid wastes that have specific additional federal, state, or local controls for handling, storage, or disposal.
Sediment is soil and other debris that have eroded and have been transported by runoff water or wind.
1.2.20 Solid Waste
Solid waste is a solid, liquid, semi-solid or contained gaseous waste. A solid waste can be a hazardous waste, non-hazardous waste, or non-Resource Conservation and Recovery Act (RCRA) regulated waste. Types of solid waste typically generated at construction sites may include:
Debris is non-hazardous solid material generated during the construction, demolition, or renovation of a structure that exceeds 2.5-inch particle size that is: a manufactured object; plant or animal matter; or natural geologic material (for example, cobbles and boulders), broken or removed concrete, masonry, and rock asphalt paving; ceramics; roofing paper and shingles. Inert materials may be reinforced with or contain ferrous wire, rods, accessories and weldments. A mixture of debris and other material such as soil or sludge is also subject to regulation as debris if the mixture is comprised primarily of debris by volume, based on visual inspection.
220.127.116.11 Green Waste
Green waste is the vegetative matter from landscaping, land clearing and grubbing, including, but not limited to, grass, bushes, scrubs, small trees and saplings, tree stumps and plant roots. Marketable trees, grasses and plants that are indicated to remain, be re-located, or be re-used are not included.
18.104.22.168 Material not regulated as solid waste
Material not regulated as solid waste is nuclear source or byproduct materials regulated under the Federal Atomic Energy Act of 1954 as amended; suspended or dissolved materials in domestic sewage effluent or irrigation return flows, or other regulated point source discharges; regulated air emissions; and fluids or wastes associated with natural gas or crude oil exploration or production.
22.214.171.124 Non-Hazardous Waste
Non-hazardous waste is waste that is excluded from, or does not meet, hazardous waste criteria in accordance with 40 CFR 263.
Recyclables are materials, equipment and assemblies such as doors, windows, door and window frames, plumbing fixtures, glazing and mirrors that are recovered and sold as recyclable, wiring, insulated/non-insulated copper wire cable, wire rope, and structural components. It also includes commercial-grade refrigeration equipment with Freon removed, household appliances where the basic material content is metal, clean polyethylene terephthalate bottles, cooking oil, used fuel oil, textiles, high-grade paper products and corrugated cardboard, stackable pallets in good condition, clean crating material, and clean rubber/vehicle tires. Metal meeting the definition of lead contaminated or lead based paint contaminated may not be included as recyclable if sold to a scrap metal company. Paint cans that meet the definition of empty containers in accordance with 40 CFR 261.7 may be included as recyclable if sold to a scrap metal company.
126.96.36.199 Surplus Soil
Surplus soil is existing soil that is in excess of what is required for this work, including aggregates intended, but not used, for on-site mixing of concrete, mortars, and paving. Contaminated soil meeting the definition of hazardous material or hazardous waste is not included and must be managed in accordance with paragraph HAZARDOUS MATERIAL MANAGEMENT.
188.8.131.52 Scrap Metal
This includes scrap and excess ferrous and non-ferrous metals such as reinforcing steel, structural shapes, pipe, and wire that are recovered or collected and disposed of as scrap. Scrap metal meeting the definition of hazardous material or hazardous waste is not included.
Wood is dimension and non-dimension lumber, plywood, chipboard, hardboard. Treated or painted wood that meets the definition of lead contaminated or lead based contaminated paint is not included. Treated wood includes, but is not limited to, lumber, utility poles, crossties, and other wood products with chemical treatment.
1.2.21 Surface Discharge
Surface discharge means discharge of water into drainage ditches, storm sewers, creeks or “waters of the United States”. Surface discharges are discrete, identifiable sources and require a permit from the governing agency. Comply with federal, state, and local laws and regulations.
Wastewater is the used water and solids from a community that flow to a treatment plant.
Stormwater is any precipitation in an urban or suburban area that does not evaporate or soak into the ground, but instead collects and flows into storm drains, rivers, and streams.
1.2.23 Waters of the United States
Waters of the United States means Federally jurisdictional waters, including wetlands, that are subject to regulation under Section 404 of the Clean Water Act or navigable waters, as defined under the Rivers and Harbors Act.
Wetlands are those areas that are inundated or saturated by surface or groundwater at a frequency and duration sufficient to support, and that under normal circumstances do support, a prevalence of vegetation typically adapted for life in saturated soil conditions.
1.2.25 Universal Waste
The universal waste regulations streamline collection requirements for certain hazardous wastes in the following categories: batteries, pesticides, mercury-containing equipment (for example, thermostats), and lamps (for example, fluorescent bulbs). The rule is designed to reduce hazardous waste in the municipal solid waste (MSW) stream by making it easier for universal waste handlers to collect these items and send them for recycling or proper disposal. These regulations can be found at 40 CFR 273.
SD-01 Preconstruction Submittals
Solid Waste Management Permit; G, DPW – Environmental Division
Regulatory Notifications; G, DPW – Environmental Division
Environmental Protection Plan; G, DPW – Environmental Division
Stormwater Notice of Intent (for NPDES coverage under the general permit for construction activities); G, DPW – Environmental Division
Dirt and Dust Control Plan; G, DPW – Environmental Division
Employee Training Records; G, DPW – Environmental Division
Environmental Manager Qualifications; G, DPW – Environmental Division
SD-06 Test Reports
Solid Waste Management Report; G, DPW – Environmental Division
Employee Training Records; G, DPW – Environmental Division
Certificate of Competency
Erosion and Sediment Control Inspector Qualifications
SD-11 Closeout Submittals
Stormwater Compliance Notebook; G, DPW – Environmental Division
Stormwater Notice of Termination (for NPDES coverage under the general permit for construction activities); G, DPW – Environmental Division
Waste Determination Documentation; G, DPW – Environmental Division
Disposal Documentation for Hazardous and Regulated Waste; G, DPW – Environmental Division
Assembled Employee Training Records; G, DPW – Environmental Division
Solid Waste Management Permit; G, DPW – Environmental Division
Solid Waste Management Report; G, DPW – Environmental Division
Hazardous Waste/Debris Management; G, DPW – Environmental Division
Regulatory Notifications; G, DPW – Environmental Division
Sales Documentation; G, DPW – Environmental Division
As-Built Topographic Survey
1.4 ENVIRONMENTAL PROTECTION REQUIREMENTS
Provide and maintain, during the life of the contract, environmental protection as defined. Plan for and provide environmental protective measures to control pollution that develops during construction practice. Plan for and provide environmental protective measures required to correct conditions that develop during the construction of permanent or temporary environmental features associated with the project. Protect the environmental resources within the project boundaries and those affected outside the limits of permanent work during the entire duration of this Contract. Comply with federal, state, and local regulations pertaining to the environment, including water, air, solid waste, hazardous waste and substances, oily substances, and noise pollution.
Tests and procedures assessing whether construction operations comply with Applicable Environmental Laws may be required. Analytical work must be performed by qualified laboratories; and where required by law, the laboratories must be certified.
1.4.1 Conformance with the Environmental Management System
Perform work under this contract consistent with the policy and objectives identified in the installation’s Environmental Management System (EMS). Perform work in a manner that conforms to objectives and targets of the environmental programs and operational controls identified by the EMS. Support Government personnel when environmental compliance and EMS audits are conducted by escorting auditors at the Project site, answering questions, and providing proof of records being maintained. Provide monitoring and measurement information as necessary to address environmental performance relative to environmental, energy, and transportation management goals. In the event an EMS nonconformance or environmental noncompliance associated with the contracted services, tasks, or actions occurs, take corrective and preventative actions. In addition, employees must be aware of their roles and responsibilities under the installation EMS and of how these EMS roles and responsibilities affect work performed under the contract.
Coordinate with the installation’s EMS coordinator to identify training needs associated with environmental aspects and the EMS, and arrange training or take other action to meet these needs. Provide training documentation to the Contracting Officer. The DPW – Environmental Division will retain associated environmental compliance records. Make EMS Awareness training completion certificates available to Government auditors during EMS audits and include the certificates in the Employee Training Records. See paragraph EMPLOYEE TRAINING RECORDS.
1.5 QUALITY ASSURANCE
1.5.1 Preconstruction Survey and Protection of Features
This paragraph supplements the Contract Clause PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND IMPROVEMENTS. Prior to start of any onsite construction activities, perform a Preconstruction Survey of the project site with the Contracting Officer, and take photographs showing existing environmental conditions in and adjacent to the site. Submit a report for the record. Include in the report a plan describing the features requiring protection under the provisions of the Contract Clauses, which are not specifically identified on the drawings as environmental features requiring protection along with the condition of trees, shrubs and grassed areas immediately adjacent to the site of work and adjacent to the Contractor’s assigned storage area and access route(s), as applicable. The Contractor and the Contracting Officer will sign this survey report upon mutual agreement regarding its accuracy and completeness. Protect those environmental features included in the survey report and any indicated on the drawings, regardless of interference that their preservation may cause to the work under the Contract.
1.5.2 Regulatory Notifications
Provide regulatory notification requirements in accordance with federal, state and local regulations. In cases where the Government will also provide public notification (such as stormwater permitting), coordinate with the Contracting Officer. Submit copies of regulatory notifications to the Contracting Officer within 15 days prior to commencement of work activities. Typically, regulatory notifications must be provided for the following (this listing is not all-inclusive): demolition, renovation, NPDES defined site work, construction, removal or use of a permitted air emissions source, and remediation of controlled substances (asbestos, hazardous waste, lead paint).
1.5.3 Environmental Brief
Attend an environmental brief to be included in the preconstruction meeting. Provide the following information: types, quantities, and use of hazardous materials that will be brought onto the installation; and types and quantities of wastes/wastewater that may be generated during the Contract. Discuss the results of the Preconstruction Survey at this time.
Prior to initiating any work on site, meet with the Contracting Officer and DPW – Environmental Division to discuss the proposed Environmental Protection Plan (EPP). Develop a mutual understanding relative to the details of environmental protection, including measures for protecting natural and cultural resources, required reports, required permits, permit requirements (such as mitigation measures), and other measures to be taken.
1.5.4 Employee Training Records
Prepare and maintain Employee Training Records throughout the term of the contract meeting applicable 40 CFR requirements. Provide Employee Training Records in the Environmental Records Binder. Submit these Assembled Employee Training Records to the Contracting Officer at the conclusion of the project, unless otherwise directed.
Train personnel to meet state requirements. Conduct environmental protection/pollution control meetings for personnel prior to commencing construction activities. Conduct additional meetings for new personnel and when site conditions change. Include in the training and meeting agenda: methods of detecting and avoiding pollution; familiarization with statutory and contractual pollution standards; installation and care of devices, vegetative covers, and instruments required for monitoring purposes to ensure adequate and continuous environmental protection/pollution control; anticipated hazardous or toxic chemicals or wastes, and other regulated contaminants; recognition and protection of archaeological sites, artifacts, waters of the United States, and endangered species and their habitat that are known to be in the area. Provide copy of the Erosion and Sediment Control Inspector Certification as required by state.
1.5.5 Non-Compliance Notifications
The Contracting Officer will notify the Contractor in writing of any observed noncompliance with federal, state or local environmental laws or regulations, permits, and other elements of the Contractor’s EPP. After receipt of such notice, inform the Contracting Officer of the proposed corrective action and take such action when approved by the Contracting Officer. The Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No time extensions will be granted or equitable adjustments allowed for any such suspensions. This is in addition to any other actions the Contracting Officer may take under the contract, or in accordance with the Federal Acquisition Regulation or Federal Law.
1.6 ENVIRONMENTAL PROTECTION PLAN
The purpose of the EPP is to present an overview of known or potential environmental issues that must be considered and addressed during construction. Incorporate construction related objectives and targets from the installation’s EMS into the EPP. Include in the EPP measures for protecting natural and cultural resources, required reports, and other measures to be taken. Meet with the Contracting Officer or Contracting Officer Representative to discuss the EPP and develop a mutual understanding relative to the details for environmental protection including measures for protecting natural resources, required reports, and other measures to be taken.
Submit the EPP within 15 days after Contract award and not less than 14 days before the post award conference.
For each task order, submit a project specific EPP not less than 7 days before the preconstruction meeting. Revise the EPP throughout the project to include any reporting requirements, changes in site conditions, or contract modifications that change the project scope of work in a way that could have an environmental impact. No requirement in this section will relieve the Contractor of any applicable federal, state, and local environmental protection laws and regulations. During Construction, identify, implement, and submit for approval any additional requirements to be included in the EPP. Maintain the current version onsite.
The EPP includes, but is not limited to, the following elements:
1.6.1 General Overview and Purpose
A brief description of each specific plan required by environmental permit or elsewhere in this Contract such as stormwater pollution prevention plan, spill control plan, solid waste management plan, wastewater management plan, air pollution control plan, contaminant prevention plan, pesticide treatment plan, a historical, archaeological, cultural resources, biological resources and wetlands plan, traffic control plan Hazardous, Toxic and Radioactive Waste (HTRW) Plan and Non-Hazardous Solid Waste Disposal Plan.
The duties and level of authority assigned to the person(s) on the job site who oversee environmental compliance, such as who is responsible for adherence to the EPP, who is responsible for spill cleanup and training personnel on spill response procedures, who is responsible for manifesting hazardous waste to be removed from the site (if applicable), and who is responsible for training the Contractor’s environmental protection personnel.
A copy of any standard or project-specific operating procedures that will be used to effectively manage and protect the environment on the project site.
Communication and training procedures that will be used to convey environmental management requirements to Contractor employees and subcontractors.
184.108.40.206 Contact Information
Emergency contact information contact information (office phone number, cell phone number, and e-mail address).
1.6.2 General Site Information
Drawings showing locations of proposed temporary excavations or embankments for haul roads, stream crossings, jurisdictional wetlands, material storage areas, structures, sanitary facilities, storm drains and conveyances, and stockpiles of excess soil.
220.127.116.11 Work Area
Work area plan showing the proposed activity in each portion of the area and identify the areas of limited use or nonuse. Include measures for marking the limits of use areas, including methods for protection of features to be preserved within authorized work areas and methods to control runoff and to contain materials on site, and a traffic control plan.
A letter signed by an officer of the firm appointing the Environmental Manager and stating that person is responsible for managing and implementing the Environmental Program as described in this contract. Include in this letter the Environmental Manager’s authority to direct the removal and replacement of non-conforming work.
1.6.3 Management of Natural Resources
a. Land resources
b. Tree protection
c. Replacement of damaged landscape features
d. Temporary construction
e. Stream crossings
f. Fish and wildlife resources
g. Wetland areas
1.6.4 Protection of Historical and Archaeological Resources
1.6.5 Stormwater Management and Control
a. Permitting is required for all land disturbance activities of work
sites over one acre and sites under one acre must be designed and operated as if coverage was required. Permitting eligible action requires coverage under the State NPDES Permit for construction activities permit and the local Land Disturbance Activity Permit issued through the Local Issuing Authority. All requirements must be met prior to any ground disturbance activity. Contractor laydown yards may require coverage under a State NPDES permit for Industrial Activities, dependent upon materials of the project and site plan. All permit coverage and determinations will require coordination with the Environmental Division Compliance Branch Chief or Water Program Manager. Environmental Division will be provided copies of permitting prior to any site work.
b. Erodible soils, temporary measures, and effective selection of best management practices (BMPs), all land disturbance and vegetative measure must comply with the installation Municipal Stormwater Program and Georgia Green Book for Erosion and Sediment Control
c. Temporary measures
(1) Structural Practices
(2) Temporary and permanent stabilization
d. Effective selection, implementation and maintenance of Best Management Practices (BMPs).
1.6.6 Protection of the Environment from Waste Derived from Contractor Operations
Control and disposal of solid and sanitary waste. Control and disposal of hazardous waste.
This item consist of the management procedures for hazardous waste to be generated. The elements of those procedures will coincide with the Installation Hazardous Waste Management Plan. The Contracting Officer will provide a copy of the Installation Hazardous Waste Management Plan. As a minimum, include the following:
a. List of the types of hazardous wastes expected to be generated
b. Procedures to ensure a written waste determination is made for appropriate wastes that are to be generated
c. Sampling/analysis plan, including laboratory method(s) that will be used for waste determinations and copies of relevant laboratory certifications
d. Methods and proposed locations for hazardous waste accumulation/storage (that is, in tanks or containers)
e. Management procedures for storage, labeling, transportation, and disposal of waste (treatment of waste is not allowed unless specifically noted)
f. Management procedures and regulatory documentation ensuring disposal of hazardous waste complies with Land Disposal Restrictions (40 CFR 268)
g. Management procedures for recyclable hazardous materials such as lead-acid batteries, used oil, and similar
h. Used oil management procedures in accordance with 40 CFR 279; Hazardous waste minimization procedures
i. Plans for the disposal of hazardous waste by permitted facilities; and Procedures to be employed to ensure required employee training records are maintained.
1.6.7 Prevention of Releases to the Environment
Procedures to prevent releases to the environment
Notifications in the event of a release to the environment
1.6.8 Regulatory Notification and Permits
List what notifications and permit applications must be made. Some permits require up to 180 days to obtain. Demonstrate that those permits have been obtained or applied for by including copies of applicable environmental permits. The EPP will not be approved until the permits have been obtained.
1.6.9 Clean Air Act Compliance
18.104.22.168 Haul Route
Submit truck and material haul routes along with a Dirt and Dust Control Plan for controlling dirt, debris, and dust on Installation roadways. As a minimum, identify in the plan the subcontractor and equipment for cleaning along the haul route and measures to reduce dirt, dust, and debris from roadways.
22.214.171.124 Pollution Generating Equipment
Identify air pollution generating equipment or processes that may require federal, state, or local permits under the Clean Air Act. Determine requirements based on any current installation permits and the impacts of the project. Provide a list of all fixed or mobile equipment, machinery or operations that could generate air emissions during the project to the DPW – Environmental Division (Air Program Manager).
126.96.36.199 Stationary Internal Combustion Engines
Identify portable and stationary internal combustion engines that will be supplied, used or serviced. Comply with 40 CFR 60 Subpart IIII, 40 CFR 60 Subpart JJJJ, 40 CFR 63 Subpart ZZZZ,40 CFR 63 Subpart IIII, 40 CFR 63 Subpart JJJJ and local regulations as applicable. At minimum, include the make, model, serial number, manufacture date, size (engine brake horsepower), and EPA emission certification status of each engine. Maintain applicable records and log hours of operation and fuel use. Logs must include reasons for operation and delineate between emergency and non-emergency operation.
Identify management practices to ensure that heating, ventilation, and air conditioning (HVAC) work involving refrigerants complies with 40 CFR 82 requirements. Technicians must be certified, maintain copies of certification on site, use certified equipment and log work that requires the addition or removal of refrigerant. Any refrigerant reclaimed is the property of the Government, coordinate with the DPW – Environmental Division to determine the appropriate turn in location.
188.8.131.52 Air Pollution-engineering Processes
Identify planned air pollution-generating processes and management control measures (including, but not limited to, spray painting, abrasive blasting, demolition, material handling, fugitive dust, and fugitive emissions). Log hours of operations and track quantities of materials used.
For the protection of public health, monitor and control contaminant emissions to the air from Hazardous, Toxic, and Radioactive Waste remedial action area sources to minimize short-term risks that might be posed to the community during implementation of the remedial alternative in accordance with the following.
a. Perimeter Air Contaminant of Concern _____.
b. Time Averaged Perimeter Action Levels _____.
c. Perimeter Sampling/Monitoring Locations _____.
d. Monitoring Instruments/Sampling and Analysis Methods _____.
e. Staffing _____.
184.108.40.206 Compliant Materials
Provide the Government a list of and SDSs for all hazardous materials proposed for use on site. Materials must be compliant with all Clean Air Act regulations for emissions including solvent and volatile organic compound contents, and applicable National Emission Standards for Hazardous Air Pollutants requirements. The Government may alter or limit use of specific materials as needed to meet installation permit requirements for emissions.
1.7 LICENSES AND PERMITS
Obtain licenses and permits required for the construction of the project and in accordance with FAR 52.236-7. Notify the Government of all general use permitted equipment the Contractor plans to use on site. This paragraph supplements the Contractor’s responsibility under FAR 52.236-7.
1.8 ENVIRONMENTAL RECORDS BINDER
Maintain on-site a separate three-ring Environmental Records Binder and submit at the completion of the project. Make separate parts within the binder that correspond to each submittal listed under paragraph CLOSEOUT SUBMITTALS in this section.
1.9 PESTICIDE DELIVERY, STORAGE, AND HANDLING
1.9.1 Delivery and Storage
Deliver pesticides to the site in the original, unopened containers bearing legible labels indicating the EPA registration number and the manufacturer’s registered uses. Store pesticides according to manufacturer’s instructions and under lock and key when unattended.
1.9.2 Handling Requirements
Formulate, treat with, and dispose of pesticides and associated containers in accordance with label directions and use the clothing and personal protective equipment specified on the labeling for use during each phases of the application. Furnish SDSs for pesticide products.
1.10 SOLID WASTE MANAGEMENT PERMIT
Provide the Contracting Officer with written notification of the quantity of anticipated solid waste or debris that is anticipated or estimated to be generated by construction. Include in the report the locations where various types of waste will be disposed or recycled. Include letters of acceptance from the receiving location or as applicable; submit one copy of the receiving location state and local Solid Waste Management Permit or license showing such agency’s approval of the disposal plan before transporting wastes off Government property.
1.10.1 Solid Waste Management Report
Monthly, submit a solid waste disposal report to the Contracting Officer. For each waste, the report will state the classification (using the definitions provided in this section), amount, location, and name of the business receiving the solid waste.
PART 2 PRODUCTS
PART 3 EXECUTION
3.1 PROTECTION OF NATURAL RESOURCES
Minimize interference with, disturbance to, and damage to fish, wildlife, and plants, including their habitats. Prior to the commencement of activities, consult with the Contracting Officer and DPW – Environmental Division, regarding rare species or sensitive habitats that need to be protected. The protection of rare, threatened, and endangered animal and plant species identified, including their habitats, is the Contractor’s responsibility.
Preserve the natural resources within the project boundaries and outside the limits of permanent work. Restore to an equivalent or improved condition upon completion of work that is consistent with the requirements of the DPW – Environmental Division or as otherwise specified. Confine construction activities to within the limits of the work indicated or specified.
3.1.1 Flow Ways
Do not alter water flows or otherwise significantly disturb the native habitat adjacent to the project and critical to the survival of fish and wildlife, except as specified and permitted.
Except in areas to be cleared, do not remove, cut, deface, injure, or destroy trees or shrubs without the Contracting Officer’s permission. Do not fasten or attach ropes, cables, or guys to existing nearby trees for anchorages unless authorized by the Contracting Officer. Where such use of attached ropes, cables, or guys is authorized, the Contractor is responsible for any resultant damage.
Protect existing trees that are to remain to ensure they are not injured, bruised, defaced, or otherwise damaged by construction operations. Remove displaced rocks from uncleared areas. Coordinate with the Contracting Officer and DPW – Environmental Division to determine appropriate action for trees and other landscape features scarred or damaged by equipment operations.
Stream crossings must allow movement of materials or equipment without violating water pollution control standards of the federal, state, and local governments. Construction of stream crossing structures must be in compliance with any required permits including, but not limited to, Clean Water Act Section 404, and Section 401 Water Quality.
The Contracting Officer’s approval and appropriate permits are required before any equipment will be permitted to ford live streams. In areas where frequent crossings are required, install temporary culverts or bridges. Obtain Contracting Officer’s approval prior to installation. Remove temporary culverts or bridges upon completion of work, and repair the area to its original condition unless otherwise required by the Contracting Officer.
Do not discharge stormwater from construction sites to the sanitary sewer. If the water is noted or suspected of being contaminated, it may only be released to the storm drain system if the discharge is specifically permitted. Obtain authorization in advance from the Contracting Officer and DPW – Environmental Division for any release of contaminated water.
3.2.1 Construction General Permit
Provide a Construction General Permit as required by the State of Georgia water Quality Control Act or Erosion and Sedimentation Control Act. Under the terms and conditions of the permit install, inspect, maintain BMPs, prepare stormwater erosion and sediment control inspection reports, and submit SWPPP inspection reports. Maintain construction operations and management in compliance with the terms and conditions of the general permit for stormwater discharges from construction activities.
220.127.116.11 Erosion and Sedimentation Control Plan or Stormwater Pollution
Submit a project-specific Erosion Sediment Control Plan or Stormwater
(construction Activity) Pollution Prevention Plan (SWPPP) (Industrial
Activity) to the Contracting Officer for approval, prior to the commencement of work. The ESCP or SWPPP must meet the requirements of the GA Water Quality Control Act and GA Erosion and Sedimentation Control Act for stormwater discharges from construction sites or industrial activities.
Include the following:
a. Comply with terms of the Georgia General Permit for stormwater
discharges from construction activities. Prepare SWPPP in accordance with state requirements. Use Georgia or EPA guide Developing your Stormwater Pollution Prevention Plan located at
Prevention-Plans-for-Construction-Activities.cfm to prepare the SWPPP.
b. Select applicable BMPs in accordance with applicable state or local requirements.
c. Include a completed copy of the Notice of Intent, BMP Inspection Report Template, and Stormwater Notice of Termination, except for the effective date.
18.104.22.168 Stormwater Notice of Intent for Construction Activities
Prepare and submit a Notice of Intent as a co-permittee for NPDES coverage under the general permit for construction activities to the Contracting Officer and Environmental Division for review and approval and LDA for LIA.
No land disturbing activities may commence without permit coverage. Maintain an approved copy of the SWPPP at the onsite construction office, and continually update as regulations require, reflecting current site conditions.
22.214.171.124 Inspection Reports
Submit Inspection Reports to the Contracting Officer in accordance with
the State of Georgia Water Quality Control Act Construction General Permit
and LDA Permit.
126.96.36.199 Stormwater Compliance Notebook
Create and maintain a three ring binder of documents that demonstrate compliance with the Construction General Permit. Include a copy of the permit Notice of Intent, proof of permit fee payment, ESCP, SWPPP and SWPPP update amendments, inspection reports and related corrective action records, copies of correspondence with the Georgia EPD State Permitting Agency, and a copy of the permit Notice of Termination in the binder. At project completion, the notebook becomes property of the Government. Provide the compliance notebook to the Contracting Officer.
188.8.131.52 Stormwater Notice of Termination for Construction Activities
Submit a Notice of Termination to the Contracting Officer and Environmental Division for approval once construction is complete and final stabilization
has been achieved on all portions of the site for which the permittee is responsible.
3.2.2 Erosion and Sediment Control Measures
Provide erosion and sediment control measures in accordance with state and
local laws and regulations. Preserve vegetation to the maximum extent practicable.
184.108.40.206 Erosion Control
Will be conducted in accordance with the Georgia Manual for Erosion Control
220.127.116.11 Sediment Control Practices
Implement sediment control practices to divert flows from exposed soils, temporarily store flows, or otherwise limit runoff and the discharge of pollutants from exposed areas of the site. Implement sediment control practices prior to soil disturbance and prior to creating areas with concentrated flow, during the construction process to minimize erosion and sediment laden runoff.
3.2.3 Work Area Limits
Mark the areas that need not be disturbed under this Contract prior to commencing construction activities. Mark or fence isolated areas within the general work area that are not to be disturbed. Protect monuments and markers before construction operations commence. Where construction operations are to be conducted during darkness, any markers must be visible in the dark. Personnel must be knowledgeable of the purpose for marking and protecting particular objects.
3.2.4 Contractor Facilities and Work Areas
Place field offices, staging areas, stockpile storage, and temporary buildings in areas designated on the drawings or as directed by the Contracting Officer. Move or relocate the Contractor facilities only when approved by the Government. Provide erosion and sediment controls for onsite borrow and spoil areas to prevent sediment from entering nearby waters. Control temporary excavation and embankments for plant or work areas to protect adjacent areas.
3.2.5 Municipal Separate Storm Sewer System (MS4) Management
Comply with Fort Gordon’s MS4 permit requirements.
3.3 SURFACE AND GROUNDWATER
3.3.1 Cofferdams, Diversions, and Dewatering
Construction operations for dewatering, removal of cofferdams, tailrace excavation, and tunnel closure must be constantly controlled to maintain compliance with existing state water quality standards and designated uses of the surface water body. Comply with the State of Georgia water quality standards and anti-degradation provisions and the Clean Water Act Section 404. Do not discharge excavation ground water to the sanitary sewer, storm drains, or to surface waters without prior specific authorization in writing from the DPW – Environmental Division. Discharge of hazardous substances will not be permitted under any circumstances. Use sediment control BMPs to prevent construction site runoff from directly entering any storm drain or surface waters.
If the construction dewatering is noted or suspected of being contaminated, it may only be released to the storm drain system if the discharge is specifically permitted. Obtain authorization for any contaminated groundwater release in advance from the DPW – Environmental Division and the federal or state authority, as applicable. Discharge of hazardous substances will not be permitted under any circumstances.
3.3.2 Waters of the United States
Do not enter, disturb, destroy, or allow discharge of contaminants into waters of the United States except as authorized herein. The protection of waters of the United States shown on the drawings in accordance with paragraph LICENSES AND PERMITS is the Contractor’s responsibility. Authorization to enter specific waters of the United States identified does not relieve the Contractor from any obligation to protect other waters of the United States within, adjacent to, or in the vicinity of the construction site and associated boundaries.
3.4 PROTECTION OF CULTURAL RESOURCES
3.4.1 Archaeological Resources
Existing archaeological resources within the work area are shown on the drawings. Protect these resources and be responsible for their preservation during the life of the Contract. If, during excavation or other construction activities, any previously unidentified or unanticipated historical, archaeological, and cultural resources are discovered or found, activities that may damage or alter such resources will be suspended. Resources covered by this paragraph include, but are not limited to: any human skeletal remains or burials; artifacts; shell, midden, bone, charcoal, or other deposits; rock or coral alignments, pavings, wall, or other constructed features; and any indication of agricultural or other human activities. Upon such discovery or find, immediately notify the Contracting Officer so that the appropriate authorities may be notified and a determination made as to their significance and what, if any, special disposition of the finds should be made. Cease all activities that may result in impact to or the destruction of these resources. Secure the area and prevent employees or other persons from trespassing on, removing, or otherwise disturbing such resources. The Government retains ownership and control over archaeological resources.
3.4.2 Historical Resources
Existing historical resources within the work area are shown on the drawings. Protect these resources and be responsible for their preservation during the life of the Contract.
3.5 AIR RESOURCES
Equipment operation, activities, or processes will be in accordance with 40 CFR 64 and state air emission and performance laws and standards.
3.5.1 Preconstruction Air Permits
Notify the Air Program Manager, through the Contracting Officer, at least 6 months prior to bringing equipment, assembled or unassembled, onto the Installation, so that air permits can be secured. Necessary permitting time must be considered in regard to construction activities. Clean Air Act (CAA) permits must be obtained prior to bringing equipment, assembled or unassembled, onto the Installation.
3.5.2 Oil or Dual-fuel Boilers and Furnaces
Provide product data and details for new, replacement, or relocated fuel fired boilers, heaters, or furnaces to the DPW – Environmental Division (Air Program Manager) through the Contracting Officer. Data to be reported include: equipment purpose (water heater, building heat, process), manufacturer, model number, serial number, fuel type (oil type, gas type) size (MMBTU heat input). Provide in accordance with paragraph PRECONSTRUCTION AIR PERMITS.
Burning is prohibited on the Government premises.
3.5.4 Class I and II ODS Prohibition
Class I and II ODS are Government property and must be returned to the Government for appropriate management. Coordinate with the DPW – Environmental Division to determine the appropriate location for turn in of all reclaimed refrigerant.
3.5.5 Accidental Venting of Refrigerant
Accidental venting of a refrigerant is a release and must be reported immediately to the Contracting Officer and the DPW – Environmental Division.
3.5.6 EPA Certification Requirements
Heating and air conditioning technicians must be certified through an EPA-approved program. Maintain copies of certifications at the employees’ places of business; technicians must carry certification wallet cards, as provided by environmental law. The technician’s equipment must be EPA certified and a sticker indicating such should be readily visible.
3.5.7 Dust Control
Keep dust down at all times, including during nonworking periods. Dry power brooming will not be permitted. Instead, use vacuuming, wet mopping, wet sweeping, or wet power brooming. Air blowing will be permitted only for cleaning nonparticulate debris such as steel reinforcing bars. Only wet cutting will be permitted for cutting concrete blocks, concrete, and bituminous concrete. Do not unnecessarily shake bags of cement, concrete mortar, or plaster.
Dust particles, aerosols and gaseous by-products from construction activities, and processing and preparation of materials (such as from asphaltic batch plants) must be controlled at all times, including weekends, holidays, and hours when work is not in progress. Maintain excavations, stockpiles, haul roads, permanent and temporary access roads, plant sites, spoil areas, borrow areas, and other work areas within or outside the project boundaries free from particulates that would exceed 40 CFR 50, state, and local air pollution standards or that would cause a hazard or a nuisance. Sprinkling, chemical treatment of an approved type, baghouse, scrubbers, electrostatic precipitators, or other methods will be permitted to control particulates in the work area. Sprinkling, to be efficient, must be repeated to keep the disturbed area damp. Provide sufficient, competent equipment available to accomplish these tasks. Perform particulate control as the work proceeds and whenever a particulate nuisance or hazard occurs. Comply with state and local visibility regulations.
18.104.22.168 Abrasive Blasting
Blasting operations cannot be performed without prior approval of the Installation Air Program Manager. The use of silica sand is prohibited in sandblasting.
Provide tarpaulin drop cloths and windscreens to enclose abrasive blasting operations to confine and collect dust, abrasive agent, paint chips, and other debris. Perform work involving removal of hazardous material in accordance with 29 CFR 1910.
Control odors from construction activities. The odors must be in compliance with state regulations and local ordinances and may not constitute a health hazard.
3.6 WASTE MINIMIZATION
Minimize the use of hazardous materials and the generation of waste. Include procedures for pollution prevention/ hazardous waste minimization in the Hazardous Waste Management Section of the EPP. Obtain a copy of the installation’s Pollution Prevention/Hazardous Waste Minimization Plan for reference material when preparing this part of the EPP. If no written plan exists, obtain information by contacting the Contracting Officer. Describe the anticipated types of the hazardous materials to be used in the construction when requesting information.
3.6.1 Salvage, Reuse and Recycle
Identify anticipated materials and waste for salvage, reuse, and recycling. Describe actions to promote material reuse, resale or recycling. To the extent practicable, all scrap metal must be sent for reuse or recycling and will not be disposed of in a landfill.
Include the name, physical address, and telephone number of the hauler, if transported by a franchised solid waste hauler. Include the destination and, unless exempted, provide a copy of the state or local permit (cover) or license for recycling.
3.6.2 Nonhazardous Solid Waste Diversion Report
Maintain an inventory of nonhazardous solid waste diversion and disposal of construction and demolition debris. Submit a report to DPW – Environmental Division through the Contracting Officer on the first working day after each fiscal year quarter, starting the first quarter that nonhazardous solid waste has been generated. Include the following in the report:
Construction and Demolition (C&D) Debris Disposed cubic yards, as appropriate
C&D Debris Recycled cubic yards, as appropriate
Total C&D Debris Generated cubic yards, as appropriate
Waste Sent to Waste-To-Energy Incineration Plant (This amount should not be included in the recycled amount) cubic yards, as appropriate
3.7 WASTE MANAGEMENT AND DISPOSAL
3.7.1 Waste Determination Documentation
Complete a Waste Determination form (provided at the pre-construction conference) for Contractor-derived wastes to be generated. All potentially hazardous solid waste streams that are not subject to a specific exclusion or exemption from the hazardous waste regulations (e.g. scrap metal, domestic sewage) or subject to special rules, (lead-acid batteries and precious metals) must be characterized in accordance with the requirements of 40 CFR 261 or corresponding applicable state or local regulations. Base waste determination on user knowledge of the processes and materials used, and analytical data when necessary. Consult with the DPW – Environmental Division for guidance on specific requirements. Attach support documentation to the Waste Determination form. As a minimum, provide a Waste Determination form for the following waste (this listing is not inclusive): oil- and latex -based painting and caulking products, solvents, adhesives, aerosols, petroleum products, and containers of the original materials.
22.214.171.124 Sampling and Analysis of Waste
126.96.36.199.1 Waste Sampling
Sample waste in accordance with EPA SW-846. Clearly mark each sampled drum or container with the Contractor’s identification number, and cross reference to the chemical analysis performed.
188.8.131.52.2 Laboratory Analysis
Follow the analytical procedure and methods in accordance with the 40 CFR 261. Provide analytical results and reports performed to the Contracting Officer.
184.108.40.206.3 Analysis Type
Identify hazardous waste by analyzing for the following characteristics: ignitability, corrosivity, reactivity, toxicity based on TCLP results,.
3.7.2 Solid Waste Management
220.127.116.11 Solid Waste Management Report
Provide copies of the waste handling facilities’ weight tickets, receipts, bills of sale, and other sales documentation. In lieu of sales documentation, a statement indicating the disposal location for the solid waste that is signed by an employee authorized to legally obligate or bind the firm may be submitted. The sales documentation must include the receiver’s tax identification number and business, EPA or state registration number, along with the receiver’s delivery and business addresses and telephone numbers. For each solid waste retained for the Contractor’s own use, submit the information previously described in this paragraph on the solid waste disposal report. Prices paid or received do not have to be reported to the Contracting Officer unless required by other provisions or specifications of this Contract or public law.
18.104.22.168 Control and Management of Solid Wastes
Pick up solid wastes, and place in covered containers that are regularly emptied. Do not prepare or cook food on the project site. Prevent contamination of the site or other areas when handling and disposing of wastes. At project completion, leave the areas clean. Employ segregation measures so that no hazardous or toxic waste will become co-mingled with non-hazardous solid waste. Transport approved solid waste off Government property and dispose of it in compliance with 40 CFR 260, state, and local requirements for solid waste disposal. A Subtitle D RCRA permitted landfill is the minimum acceptable offsite solid waste disposal option. Verify that the selected transporters and disposal facilities have the necessary permits and licenses to operate. Haul designated waste materials to the Government landfill site shown on the drawings or designated by the Contracting Officer. Comply with site procedures. Solid waste disposal offsite must comply with most stringent local, state, and federal requirements, including 40 CFR 241, 40 CFR 243, and 40 CFR 258.
Manage hazardous material used in construction, including but not limited to, aerosol cans, waste paint, cleaning solvents, contaminated brushes, and used rags, in accordance with 49 CFR 173.
3.7.3 Control and Management of Hazardous Waste
Do not dispose of hazardous waste on Government property. Do not discharge any waste to a sanitary sewer, storm drain, or to surface waters or conduct waste treatment or disposal on Government property without written approval of the Contracting Officer.
22.214.171.124 Hazardous Waste/Debris Management
Identify construction activities that will generate hazardous waste or debris. Provide a documented waste determination for resultant waste streams. Identify, label, handle, store, and dispose of hazardous waste or debris in accordance with federal, state, and local regulations, including 40 CFR 261, 40 CFR 262, 40 CFR 263, 40 CFR 264, 40 CFR 265, 40 CFR 266, and 40 CFR 268.
Manage hazardous waste in accordance with the approved Hazardous Waste Management Section of the EPP. Store hazardous wastes in approved containers in accordance with 49 CFR 173 and 49 CFR 178. Hazardous waste generated within the confines of Government facilities is identified as being generated by the Government. Prior to removal of any hazardous waste from Government property, hazardous waste manifests must be signed by personnel from the DPW – Environmental Division. Do not bring hazardous waste onto Government property. Provide the Contracting Officer with a copy of waste determination documentation for any solid waste streams that have any potential to be hazardous waste or contain any chemical constituents listed in 40 CFR 372-SUBPART D.
126.96.36.199 Waste Storage/Satellite Accumulation/90 Day Storage Areas
Accumulate hazardous waste at satellite accumulation points and in compliance with 40 CFR 262.34 and applicable state or local regulations. Individual waste streams will be limited to 55 gallons of accumulation (or 1 quart for acutely hazardous wastes). If the Contractor expects to generate hazardous waste at a rate and quantity that makes satellite accumulation impractical, the Contractor may request a temporary 90 day accumulation point be established. Submit a request in writing to the Contracting Officer and provide the following information (Attach Site Plan to the Request):
Contract Number _____
Haz/Waste or Regulated Waste POC _____
Phone Number _____
Type of Waste _____
Source of Waste _____
Emergency POC _____
Phone Number _____
Location of the Site _____
Attach a Waste Determination form for the expected waste streams. Allow 10 working days for processing this request. Additional compliance requirements (e.g. training and contingency planning) that may be required are the responsibility of the Contractor. Barricade the designated area where waste is being stored and post a sign identifying as follows:
“DANGER – UNAUTHORIZED PERSONNEL KEEP OUT”
188.8.131.52 Hazardous Waste Disposal
184.108.40.206.1 Responsibilities for Contractor’s Disposal
Provide hazardous waste manifest to the DPW – Environmental Division for review, approval, and signature prior to shipping waste off Government property.
Determine the Department of Transportation’s (DOT’s) proper shipping names for waste (each container requiring disposal) and demonstrate to the Contracting Officer how this determination is developed and supported by the sampling and analysis requirements contained herein. Label all containers of hazardous waste with the words “Hazardous Waste” or other words to describe the contents of the container in accordance with 40 CFR 262.31 and applicable state or local regulations.
220.127.116.11.2 Contractor Disposal Turn-In Requirements
Hazardous waste generated must be disposed of in accordance with the following conditions to meet installation requirements:
a. Drums must be compatible with waste contents and drums must meet DOT requirements for 49 CFR 173 for transportation of materials.
b. Band drums to wooden pallets.
c. No more than three 55 gallon drums or two 85 gallon over packs are to be banded to a pallet.
d. Band using 1-1/4 inch minimum band on upper third of drum.
e. Provide label in accordance with 49 CFR 172.101.
f. Leave 3 to 5 inches of empty space above volume of material.
18.104.22.168 Universal Waste Management
Manage the following categories of universal waste in accordance with federal, state, and local requirements and installation instructions:
a. Batteries as described in 40 CFR 273.2
b. Lamps as described in 40 CFR 273.5
c. Mercury-containing equipment as described in 40 CFR 273.4
d. Pesticides as described in 40 CFR 273.3
Mercury is prohibited in the construction of this facility, unless specified otherwise, and with the exception of mercury vapor lamps and fluorescent lamps. Dumping of mercury-containing materials and devices such as mercury vapor lamps, fluorescent lamps, and mercury switches, in rubbish containers is prohibited. Remove without breaking, pack to prevent breakage, and transport out of the activity in an unbroken condition for disposal as directed.
22.214.171.124 Electronics End-of-Life Management
Recycle or dispose of electronics waste, including, but not limited to, used electronic devices such as computers, monitors, hard-copy devices, televisions and mobile devices in accordance with 40 CFR 260-262, state, local requirements, and Fort Gordon instructions.
126.96.36.199 Disposal Documentation for Hazardous and Regulated Waste
Contact the Contracting Officer for the facility RCRA identification number that is to be used on each manifest.
Submit a copy of the applicable EPA and or state permit(s), manifest(s), or license(s) for transportation, treatment, storage, and disposal of hazardous and regulated waste by permitted facilities. Hazardous or toxic waste manifests must be reviewed, signed, and approved by the Contracting Officer before the Contractor may ship waste. To obtain specific disposal instructions, coordinate with the DPW – Environmental Division.
3.7.4 Releases/Spills of Oil and Hazardous Substances
188.8.131.52 Response and Notifications
Exercise due diligence to prevent, contain, and respond to spills of hazardous material, hazardous substances, hazardous waste, sewage, regulated gas, petroleum, lubrication oil, and other substances regulated in accordance with 40 CFR 300. Maintain spill cleanup equipment and materials at the work site. In the event of a spill, take prompt, effective action to stop, contain, curtail, or otherwise limit the amount, duration, and severity of the spill/release. In the event of any releases of oil and hazardous substances, chemicals, or gases; immediately (within 15 minutes) notify the Installation Fire Department, the DPW – Environmental Division, the Contracting Officer.
Submit verbal and written notifications as required by the federal (40 CFR 300.125 and 40 CFR 355), state, local regulations and instructions. Provide copies of the written notification and documentation that a verbal notification was made within 20 days. Spill response must be in accordance with 40 CFR 300 and applicable state and local regulations. Contain and clean up these spills without cost to the Government.
184.108.40.206 Clean Up
Clean up hazardous and non-hazardous waste spills. Reimburse the Government for costs incurred including sample analysis materials, clothing, equipment and labor if the Government will initiate its own spill cleanup procedures, for Contractor- responsible spills, when: Spill cleanup procedures have not begun within one hour of spill discovery/occurrence; or, in the Government’s judgment, spill cleanup is inadequate and the spill remains a threat to human health or the environment.
3.7.5 Mercury Materials
Immediately report to the DPW – Environmental Division and the Contracting Officer instances of breakage or mercury spillage. Clean mercury spill area to the satisfaction of the Contracting Officer.
Do not recycle a mercury spill cleanup; manage it as a hazardous waste for disposal.
220.127.116.11 Disposal of wastewater must be as specified below.
Do not allow wastewater from construction activities, such as onsite material processing, concrete curing, foundation and concrete clean-up, water used in concrete trucks and forms to enter water ways or to be discharged prior to being treated to remove pollutants. Dispose of the construction- related waste water off-Government property in accordance with 40 CFR 403, state, regional, and local laws and regulations.
18.104.22.168.2 Surface Discharge
For discharge of ground water obtain a state or federal permit specific for pumping and discharging ground water prior to surface discharging.
22.214.171.124.3 Land Application
Water generated from the flushing of lines after disinfection or disinfection in conjunction with hydrostatic testing must be land- applied in accordance with federal, state, and local laws and regulations for land application.
3.8 HAZARDOUS MATERIAL MANAGEMENT
Include hazardous material control procedures in the Safety Plan, in accordance with Section 01 35 26 GOVERNMENTAL SAFETY REQUIREMENTS. Address procedures and proper handling of hazardous materials, including the appropriate transportation requirements. Do not bring hazardous material onto Government property that does not directly relate to requirements for the performance of this contract. Submit an SDS and estimated quantities to be used for each hazardous material to the Contracting Officer prior to bringing the material on the installation. Typical materials requiring SDS and quantity reporting include, but are not limited to, oil and latex based painting and caulking products, solvents, adhesives, aerosol, and petroleum products. Use hazardous materials in a manner that minimizes the amount of hazardous waste generated. Containers of hazardous materials must have National Fire Protection Association labels or their equivalent. Certify that hazardous materials removed from the site are hazardous materials and do not meet the definition of hazardous waste, in accordance with 40 CFR 261.
3.9 PREVIOUSLY USED EQUIPMENT
Clean previously used construction equipment prior to bringing it onto the project site. Equipment must be free from soil residuals, egg deposits from plant pests, noxious weeds, and plant seeds. Consult with the U.S. Department of Agriculture jurisdictional office for additional cleaning requirements.
3.10 CONTROL AND MANAGEMENT OF ASBESTOS-CONTAINING MATERIAL (ACM)
Manage and dispose of asbestos-containing waste in accordance with 40 CFR 61. Manifest asbestos-containing waste and provide the manifest to the Contracting Officer. Notifications to the state and Installation Air Program Manager are required before starting any asbestos work.
3.11 CONTROL AND MANAGEMENT OF LEAD-BASED PAINT (LBP)
Manage and dispose of lead-contaminated waste in accordance with 40 CFR 745. Manifest any lead-contaminated waste and provide the manifest to the Contracting Officer.
3.12 MILITARY MUNITIONS
In the event military munitions, as defined in 40 CFR 260, are discovered or uncovered, immediately stop work in that area and immediately inform the Contracting Officer.
3.13 PETROLEUM, OIL, LUBRICANT (POL) STORAGE AND FUELING
POL products include flammable or combustible liquids, such as gasoline, diesel, lubricating oil, used engine oil, hydraulic oil, mineral oil, and cooking oil. Store POL products and fuel equipment and motor vehicles in a manner that affords the maximum protection against spills into the environment. Manage and store POL products in accordance with EPA 40 CFR 112, and other federal, state, regional, and local laws and regulations. Use secondary containments, dikes, curbs, and other barriers, to prevent POL products from spilling and entering the ground, storm or sewer drains, stormwater ditches or canals, or navigable waters of the United States. Describe in the EPP (see paragraph ENVIRONMENTAL PROTECTION PLAN) how POL tanks and containers must be stored, managed, and inspected and what protections must be provided. Storage of fuel on the project site must be in accordance with EPA, state, and local laws and regulations and paragraph OIL STORAGE INCLUDING FUEL TANKS.
3.13.1 Used Oil Management
Manage used oil generated on site in accordance with 40 CFR 279. Determine if any used oil generated while onsite exhibits a characteristic of hazardous waste. Used oil containing 1,000 parts per million of solvents is considered a hazardous waste and disposed of at the Contractor’s expense. Used oil mixed with a hazardous waste is also considered a hazardous waste. Dispose in accordance with paragraph HAZARDOUS WASTE DISPOSAL.
3.13.2 Oil Storage Including Fuel Tanks
Provide secondary containment and overfill protection for oil storage tanks. A berm used to provide secondary containment must be of sufficient size and strength to contain the contents of the tanks plus 5 inches freeboard for precipitation. Construct the berm to be impervious to oil for 72 hours that no discharge will permeate, drain, infiltrate, or otherwise escape before cleanup occurs. Use drip pans during oil transfer operations; adequate absorbent material must be onsite to clean up any spills and prevent releases to the environment. Cover tanks and drip pans during inclement weather. Provide procedures and equipment to prevent overfilling of tanks. If tanks and containers with an aggregate aboveground capacity greater than 1320 gallons will be used onsite (only containers with a capacity of 55 gallons or greater are counted), provide and implement a SPCC plan meeting the requirements of 40 CFR 112. Do not bring underground storage tanks to the installation for Contractor use during a project. Submit the SPCC plan to the Contracting Officer for approval.
Monitor and remove any rainwater that accumulates in open containment dikes or berms. Inspect the accumulated rainwater prior to draining from a containment dike to the environment, to determine there is no oil sheen present.
3.14 INADVERTENT DISCOVERY OF PETROLEUM-CONTAMINATED SOIL OR HAZARDOUS WASTES
If petroleum-contaminated soil, or suspected hazardous waste is found during construction that was not identified in the Contract documents, immediately notify the Contracting Officer. Do not disturb this material until authorized by the Contracting Officer.
3.15 PEST MANAGEMENT
In order to minimize impacts to existing fauna and flora, coordinate with the Installation Pest Management Coordinator (IPMC) or Project Pesticide Coordinator (PPC), through the Contracting Officer, at the earliest possible time prior to pesticide application. Discuss integrated pest management strategies with the IPMC and receive concurrence from the IPMC through the Contracting Officer prior to the application of any pesticide associated with these specifications. Provide DPW – Environmental Division the opportunity to be present at meetings concerning treatment measures for pest or disease control and during application of the pesticide. The use and management of pesticides are regulated under 40 CFR 152 – 186.
Apply pesticides using a state-certified pesticide applicator in accordance with EPA label restrictions and recommendation. The certified applicator must wear clothing and personal protective equipment as specified on the pesticide label. The Contracting Officer will designate locations for water used in formulating. Do not allow the equipment to overflow. Inspect equipment for leaks, clogging, wear, or damage and repair prior to application of pesticide.
3.15.2 Pesticide Treatment Plan
Include and update a pesticide treatment plan, as information becomes available. Include in the plan the sequence of treatment, dates, times, locations, pesticide trade name, EPA registration numbers, authorized uses, chemical composition, formulation, original and applied concentration, application rates of active ingredient (that is, pounds of active ingredient applied), equipment used for application and calibration of equipment. Comply with 40 CFR 152-189, state, regional, and local pest management record-keeping and reporting requirements as well as any additional DPW – Environmental Division specific requirements in conformance with DA AR 200-1 Chapter 5, Pest Management, Section 5-4 “Program requirements” for data required to be reported to the Installation.
Evaluate excess soils and concrete foundation debris generated during the demolition of housing units or other wooden structures for the presence of chlordane or other pesticides prior to reuse or final disposal.
3.17 SOUND INTRUSION
Make the maximum use of low-noise emission products, as certified by the EPA. Blasting or use of explosives are not permitted without written permission from the Contracting Officer, and then only during the designated times. Confine pile-driving operations to the period between 7:30 a.m. and 4 p.m., Monday through Friday, exclusive of holidays, unless otherwise specified.
Keep construction activities under surveillance and control to minimize environment damage by noise. Comply with the provisions of the State of Georgia rules.
3.18 POST CONSTRUCTION CLEANUP
Clean up areas used for construction in accordance with Contract Clause: “Cleaning Up”. Unless otherwise instructed in writing by the Contracting Officer, remove traces of temporary construction facilities such as haul roads, work area, structures, foundations of temporary structures, stockpiles of excess or waste materials, and other vestiges of construction prior to final acceptance of the work. Grade parking area and similar temporarily used areas to conform with surrounding contours.
— End of Section —
SECTION 01 78 00
PART 1 GENERAL
The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.
U.S. ARMY CORPS OF ENGINEERS (USACE)
ERDC/ITL TR-12-1 (2012) CAD Drafting Standard
ERDC/ITL TR-12-6 (2012) A/E/C CAD Standard – Release 5.0
U.S. DEPARTMENT OF DEFENSE (DOD)
UFC 1-300-08 (2009, with Change 2) Criteria for Transfer and Acceptance of DoD Real Property
1.2.1 As-Built Drawings
As-built drawings are developed and maintained by the Contractor and depict actual conditions, including deviations from the Contract Documents. These deviations and additions may result from coordination required by, but not limited to: contract modifications; official responses to Contractor submitted Requests for Information; direction from the Contracting Officer; designs which are the responsibility of the Contractor, and differing site conditions. Maintain the as-builts throughout construction as red-lined hard copies on site and red-lined PDF files. These files serve as the basis for the creation of the record drawings.
1.2.2 Record Drawings
The record drawings are the final compilation of actual conditions reflected in the as-built drawings.
1.3 SOURCE DRAWING FILES
Request the full set of electronic drawings, in the source format, for Record Drawing preparation, after award and at least 30 days prior to required use.
1.3.1 Terms and Conditions
Data contained on these electronic files must not be used for any purpose other than as a convenience in the preparation of construction drawings and data for the referenced project. Any other use or reuse shall be at the sole risk of the Contractor and without liability or legal exposure to the Government. The Contractor must make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the Government, its agents or sub consultants that may arise out of or in connection with the use of these electronic files. The Contractor must, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities or costs, including reasonable attorney’s fees and defense costs, arising out of or resulting from the use of these electronic files.
These electronic CAD drawing files are not construction documents. Differences may exist between the CAD files and the corresponding construction documents. The Government makes no representation regarding the accuracy or completeness of the electronic CAD files, nor does it make representation to the compatibility of these files with the Contractor hardware or software. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished Source drawing files, the signed and sealed construction documents govern. The Contractor is responsible for determining if any conflict exists. Use of these Source Drawing files does not relieve the Contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work of all contractors for the project. If the Contractor uses, duplicates or modifies these electronic source drawing files for use in producing construction drawings and data related to this contract, remove all previous indicia of ownership (seals, logos, signatures, initials and dates).
SD-03 Product Data
Warranty Management Plan
Spare Parts Data
SD-08 Manufacturer’s Instructions
SD-10 Operation and Maintenance Data
Operation and Maintenance Manuals; G, DPW – Engineering Division
SD-11 Closeout Submittals
As-Built Drawings; G, DPW – Engineering Division
Record Drawings; G, DPW – Engineering Division
As-Built Record of Equipment and Materials
Final Approved Shop Drawings
Construction Contract Specifications
Certification of EPA Designated Items; G, DPW – Engineering Division
Interim DD FORM 1354; G, DPW – Engineering Division
Checklist for DD FORM 1354; G, DPW – Engineering Division
1.5 SPARE PARTS DATA
Submit two electronic copies of the Spare Parts Data list.
a. Indicate manufacturer’s name, part number, nomenclature, and stock level required for maintenance and repair. List those items that may be standard to the normal maintenance of the system.
b. Supply one item of each part for spare parts inventory. Provision of spare parts does not relieve the Contractor of responsibilities listed under the contract guarantee provisions.
1.6 QUALITY CONTROL
Additions and corrections to the contract drawings must be equal in quality and detail to that of the originals. Line colors, line weights, lettering, layering conventions, and symbols must be the same as the original line colors, line weights, lettering, layering conventions, and symbols.
1.7 WARRANTY MANAGEMENT
1.7.1 Warranty Management Plan
Develop a warranty management plan which contains information relevant to the clause Warranty of Construction. At least 30 days before the planned pre-warranty conference, submit one electronic set of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesmen, or of engineering background, not necessarily familiar with this contract. The term “status” as indicated below must include due date and whether item has been submitted or was accomplished. Warranty information made available during the construction phase must be submitted to the Contracting Officer for approval prior to each monthly pay estimate. Assemble approved information in a binder and turn over to the Government upon acceptance of the work. The construction warranty period will begin on the date of project acceptance and continue for the full product warranty period. A joint 4 month and 9 month warranty inspection will be conducted, measured from time of acceptance, by the Contractor, Contracting Officer and the Customer Representative. Include within the warranty management plan , but not limited to, the following:
a. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the organizations of the Contractors, subcontractors, manufacturers or suppliers involved.
b. Furnish with each warranty the name, address, and telephone number of each of the guarantor’s representatives nearest to the project location.
c. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, transformers, and for all commissioned systems such as fire protection and alarm systems, sprinkler systems, lightning protection systems, etc.
d. A list for each warranted equipment, item, feature of construction or system indicating:
(1) Name of item.
(2) Model and serial numbers.
(3) Location where installed.
(4) Name and phone numbers of manufacturers or suppliers.
(5) Names, addresses and telephone numbers of sources of spare parts.
(6) Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.
(7) Cross-reference to warranty certificates as applicable.
(8) Starting point and duration of warranty period.
(9) Summary of maintenance procedures required to continue the warranty in force.
(10) Cross-reference to specific pertinent Operation and Maintenance manuals.
(11) Organization, names and phone numbers of persons to call for warranty service.
(12) Typical response time and repair time expected for various warranted equipment.
e. The plans for attendance at the 4 and 9 month post-construction warranty inspections conducted by the Government.
f. Procedure and status of tagging of all equipment covered by extended warranties.
g. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.
1.7.2 Performance Bond
The Performance Bond must remain effective throughout the construction period.
a. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge the remaining construction warranty funds of expenses incurred by the Government while performing the work, including, but not limited to administrative expenses.
b. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the Contractor’s expense, the Contracting Officer will have the right to recoup expenses from the bonding company.
c. Following oral or written notification of required construction warranty repair work, respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.
1.7.3 Pre-Warranty Conference
Prior to contract completion, and at a time designated by the Contracting Officer, meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for Contractor response, and other details deemed necessary by the Contracting Officer for the execution of the construction warranty will be established/reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor. This point of contact will be located within the local service area of the warranted construction, be continuously available, and be responsive to Government inquiry on warranty work action and status. This requirement does not relieve the Contractor of any of its responsibilities in connection with other portions of this provision.
1.7.4 Contractor’s Response to Construction Warranty Service Requirements
Following oral or written notification by the Contracting Officer, respond to construction warranty service requirements in accordance with the “Construction Warranty Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period. Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back charge the construction warranty payment item established.
a. First Priority Code 1. Perform onsite inspection to evaluate situation, and determine course of action within 4 hours, initiate work within 6 hours and work continuously to completion or relief.
b. Second Priority Code 2. Perform onsite inspection to evaluate situation, and determine course of action within 8 hours, initiate work within 24 hours and work continuously to completion or relief.
c. Third Priority Code 3. All other work to be initiated within 3 work days and work continuously to completion or relief.
d. The “Construction Warranty Service Priority List” is as follows:
Code 1-Life Safety Systems
(1) Fire suppression systems.
(2) Fire alarm system(s) in place in the building.
Code 1-Air Conditioning Systems
(1) Recreational support.
(2) Air conditioning leak in part of building, if causing damage.
(3) Air conditioning system not cooling properly.
(1) Overhead doors not operational, causing a security, fire, or safety problem.
(2) Interior, exterior personnel doors or hardware, not functioning properly, causing a security, fire, or safety problem.
(1) Overhead doors not operational.
(2) Interior/exterior personnel doors or hardware not functioning properly.
(1) Power failure (entire area or any building operational after 1600 hours).
(2) Security lights
(3) Smoke detectors
(1) Power failure (no power to a room or part of building).
(2) Receptacle and lights (in a room or part of building).
(1) Leaks and breaks.
(2) No gas to family housing unit or cantonment area.
(1) Area power failure affecting heat.
(2) Heater in unit not working.
Code 2-Kitchen Equipment
(1) Dishwasher not operating properly.
(2) All other equipment hampering preparation of a meal.
(1) Hot water heater failure.
(2) Leaking water supply pipes.
(1) Flush valves not operating properly.
(2) Fixture drain, supply line to commode, or any water pipe leaking.
(3) Commode leaking at base.
Code 3 -Plumbing
(1) Floors damaged.
(2) Paint chipping or peeling.
Code 1-Roof Leaks
Temporary repairs will be made where major damage to property is occurring.
Code 2-Roof Leaks
Where major damage to property is not occurring, check for location of leak during rain and complete repairs on a Code 2 basis.
Code 2-Water (Exterior)
No water to facility.
Code 2-Water (Hot)
No hot water in portion of building listed.
Code 3-All other work not listed above.
1.7.5 Warranty Tags
At the time of installation, tag each warranted item with a durable, oil and water resistant tag approved by the Contracting Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also, submit two record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.
Type of product/material
Warranty period from/to
Warranty response time priority code
WARNING – PROJECT PERSONNEL TO PERFORM ONLY OPERATIONAL MAINTENANCE DURING THE WARRANTY PERIOD.
PART 2 PRODUCTS
2.1 GOVERNMENT FURNISHED MATERIALS
The Government will provide an optical disc (CD or DVD) at the preconstruction conference that contains the following:
a. One set of “as-designed” electronic CAD files in the specified software and format revised to reflect all amendments and the final contract PDF drawings. The CAD files are provided to enable preparation of as-built or as-constructed drawings. If discrepancies exist between the CAD files and the contract PDF drawings, correct the CAD files to show the contract PDF drawings.
b. A submittal register data file in comma separated value (CSV) format for import into the Resident Management System (RMS).
2.2 SYSTEM DESCRIPTION
Prepare the CAD drawing files in AutoCAD Release 2013MicroStation V8 format compatible with a Windows 7 operating system.
2.2.1 Additional Drawings
If additional drawings are required, prepare them using the specified electronic file format applying the same graphic standards specified for original drawings. The title block and drawing border to be used for any new final record drawings must be identical to that used on the contract drawings.
126.96.36.199 Sheet Numbers and File Names
If a sheet needs to be added between two sequential sheets, append a Supplemental Drawing Designator in accordance with ERDC/ITL TR-12-6 Adding a drawing sheet, and ERDC/ITL TR-12-1 Adding or deleting drawing sheets and index sheet procedures.
2.3 CERTIFICATION OF EPA DESIGNATED ITEMS
Submit the Certification of EPA Designated Items as required by FAR 52.223-9, “Certification and Estimate of Percentage of Recovered Material Content for EPA Designated Items”. Include on the certification form the following information: project name, project number, Contractor name, license number, Contractor address, and certification. The certification will read as follows and be signed and dated by the Contractor. “I hereby certify the information provided herein is accurate and that the requisition/procurement of all materials listed on this form comply with current EPA standards for recycled/recovered materials content. The following exemptions may apply to the non-procurement of recycled/recovered content materials:
1) The product does not meet appropriate performance standards;
2) The product is not available within a reasonable time frame;
3) The product is not available competitively (from two or more sources);
4) The product is only available at an unreasonable price (compared with a comparable non-recycled content product).”
Record each product used in the project that has a requirement or option of containing recycled or biobased content noting total price, total value of post-industrial recycled content, total value of post-consumer recycled content, total value of biobased content, exemptions (1, 2, 3, or 4, as indicated), and comments. Recycled and biobased content values may be determined by weight or volume percent, but must be consistent throughout.
PART 3 EXECUTION
3.1 AS-BUILT DRAWINGS
Provide and maintain two black line print copies of the PDF contract drawings for As-Built Drawings.
3.1.1 Markup Guidelines
Make comments and markup the drawings complete without reference to letters, memos, or materials that are not part of the As-Built drawing. Show what was changed, how it was changed, where items(s) were relocated and change related details. These working as-built markup prints must be neat, legible and accurate as follows:
a. Use base colors of red, green, and blue. Color code for changes as follows:
(1) Special (Blue) – Items requiring special information, coordination, or special detailing or detailing notes.
(2) Deletions (Red) – Over-strike deleted graphic items (lines), lettering in notes and leaders.
(3) Additions (Green) – Added items, lettering in notes and leaders.
b. Provide a legend if colors other than the “base” colors of red, green, and blue are used.
c. Add and denote any additional equipment or material facilities, service lines, incorporated under As-Built Revisions if not already shown in legend.
d. Use frequent written explanations on markup drawings to describe changes. Do not totally rely on graphic means to convey the revision.
e. Use legible lettering and precise and clear digital values when marking prints. Clarify ambiguities concerning the nature and application of change involved.
f. Wherever a revision is made, also make changes to related section views, details, legend, profiles, plans and elevation views, schedules, notes and call out designations, and mark accordingly to avoid conflicting data on all other sheets.
g. For deletions, cross out all features, data and captions that relate to that revision.
h. For changes on small-scale drawings and in restricted areas, provide large-scale inserts, with leaders to the applicable location.
i. Indicate one of the following when attaching a print or sketch to a markup print:
1) Add an entire drawing to contract drawings
2) Change the contract drawing to show
3) Provided for reference only to further detail the initial design.
j. Incorporate all shop and fabrication drawings into the markup drawings.
3.1.2 As-Built Drawings Content
Revise As-Built Drawings in accordance with ERDC/ITL TR-12-1 and ERDC/ITL TR-12-6. Provide 2 sets of paper copies from PDF drawings to show the as-built conditions by red-line process during the execution of the project. Keep these working as-built markup drawings current on a weekly basis and at least one set available on the jobsite at all times. Changes from the contract drawings which are made during construction or additional information which might be uncovered in the course of construction must be accurately and neatly recorded as they occur by means of details and notes. Submit the working as-built markup drawings for approval prior to submission of each monthly pay estimate. For failure to maintain the working and final record drawings as specified herein, the Contracting Officer will withhold 10 percent of the monthly progress payment until approval of updated drawings. Show on the as-built drawings, but not limited to, the following information:
a. The actual location, kinds and sizes of all sub-surface utility lines. In order that the location of these lines and appurtenances may be determined in the event the surface openings or indicators become covered over or obscured, show by offset dimensions to two permanently fixed surface features the end of each run including each change in direction on the record drawings. Locate valves, splice boxes and similar appurtenances by dimensioning along the utility run from a reference point. Also record the average depth below the surface of each run.
b. The location and dimensions of any changes within the building structure.
c. Layout and schematic drawings of electrical circuits and piping.
d. Correct grade, elevations, cross section, or alignment of roads, earthwork, structures or utilities if any changes were made from contract plans.
e. Changes in details of design or additional information obtained from working drawings specified to be prepared and/or furnished by the Contractor; including but not limited to shop drawings, fabrication, erection, installation plans and placing details, pipe sizes, insulation material, dimensions of equipment foundations, etc.
f. The topography, invert elevations and grades of drainage installed or affected as part of the project construction.
g. Changes or Revisions which result from the final inspection.
h. Where contract drawings or specifications present options, show only the option selected for construction on the working as-built markup drawings.
i. If borrow material for this project is from sources on Government property, or if Government property is used as a spoil area, furnish a contour map of the final borrow pit/spoil area elevations.
j. Systems designed or enhanced by the Contractor, such as HVAC controls, fire alarm, fire sprinkler, and irrigation systems.
k. Changes in location of equipment and architectural features.
j. Modifications (include within change order price the cost to change working as-built markup drawings to reflect modifications).
l. Actual location of anchors, construction and control joints, etc., in concrete.
m. Unusual or uncharted obstructions that are encountered in the contract work area during construction.
n. Location, extent, thickness, and size of stone protection particularly where it will be normally submerged by water.
3.2 RECORD DRAWING FILES
If additional drawings are required, prepare them using the specified electronic file format applying the same graphic standards specified for original drawings. The title block and drawing border to be used for any new final record drawings must be identical to that used on the contract drawings. Accomplish additions and corrections to the contract drawings using CAD files. Provide all program files and hardware necessary to prepare final PDF record drawings. The Contracting Officer will review final PDF record drawings for accuracy and return them to the Contractor for required corrections, changes, additions, and deletions.
3.2.1 Rename the CAD Drawing files
Rename the CAD Drawing files using the contract number as the Project Code field,(e.g., W91238-15-C-10A-102.DWGDGN) as instructed in the Pre-Construction conference. Use only those renamed files for the Marked-up changes. Make all changes on the layer/level as the original item.
a. For AutoCAD files (DWG), enter all as-built delta changes and notations on the AS-BUILT layer.MicroStation files (DGN), enter all as-built delta changes and notations on:
– Level #63
– Level/Layer Name contains: ANNO-REVS
– Level/Layer Description: Revisions
c. When final revisions have been completed, show the wording “RECORD DRAWING AS-BUILTS” followed by the name of the Contractor in letters at least 3/16 inch high on the cover sheet drawing. Date RECORD DRAWING AS-BUILTS” drawing revisions in the revision block.
d. Within 10 days after Government approval of all of the working record drawings for a phase of work, prepare the final CAD record drawings for that phase of work and submit PDF drawing files and two sets of prints for review and approval. The Government will promptly return one set of prints annotated with any necessary corrections. Within 7 days revise the CAD files accordingly at no additional cost and submit one set of final prints for the completed phase of work to the Government. Within 10 days of substantial completion of all phases of work, submit the final record drawing package for the entire project. Submit one set of electronic CAD files, and one set of the approved working record PDF files on two optical discs with two sets of prints. The CAD files must be complete in all details and identical in form and function to the CAD drawing files supplied by the Government. Prepare AutoCAD files for transmittal using e-Transmit. Prepare MicroStation files for transmittal using the Packager (Archive). Make any transactions or adjustments necessary to accomplish this. The Government reserves the right to reject any drawing files it deems incompatible with the customer’s CAD system. Paper prints, drawing files and storage media submitted will become the property of the Government upon final approval. Failure to submit final record PDF drawing files, CAD files and marked prints as specified will be cause for withholding any payment due under this contract. Approval and acceptance of final record drawings must be accomplished before final payment is made.
3.3 RECORD DRAWINGS
Prepare final record drawings after the completion of each definable feature of work as listed in the Contractor Quality Control Plan (Foundations, Utilities, Structural Steel, etc., as appropriate for the project). Transfer the changes from the approved working as-built markup drawings to the original electronic CAD drawing files. Modify the as-built CAD drawing files to correctly show the features of the project as-built by bringing the working CAD drawing set into agreement with approved working as-built markup drawings, and adding such additional drawings as may be necessary. Refer to ERDC/ITL TR-12-1 Chapter 11 Drawing Revisions. Jointly review the working as-built markup drawings with printouts from working as-built CAD drawing PDF files for accuracy and completeness. Monthly review of working as-built CAD drawing PDF file printouts must cover all sheets revised since the previous review. These PDF drawing files are part of the permanent records of this project. Any drawings damaged or lost must be satisfactorily replaced at no expense to the Government.
a. Drawing revisions (include within change order price the cost to change working and final record drawings to reflect revisions) and compliance with the following procedures.
(1) Follow directions in the revision for posting descriptive changes.
(2) The revision delta size must be 5/16 inch unless the area where the delta is to be placed is crowded. Use a smaller size delta for crowded areas.
(3) Place a revision delta at the location of each deletion.
(4) For new details or sections which are added to a drawing, place a revision delta by the detail or section title.
(5) For minor changes, place a revision delta by the area changed on the drawing (each location).
(6) For major changes to a drawing, place a revision delta by the title of the affected plan, section, or detail at each location.
(7) For changes to schedules or drawings, place a revision delta either by the schedule heading or by the change in the schedule.
3.3.1 Final Record Drawing Package
Submit the final record PDF and CAD drawings package for the entire project within 20 days of substantial completion of all phases of work. Submit one set of ANSI D size PDF and CAD files on optical disc, read-only memory (ROM), two sets of ANSI D size prints and one set of the approved working record drawings. The package must be complete in all details and identical in form and function to the contract drawing files supplied by the Government.
3.4 FINAL APPROVED SHOP DRAWINGS
Submit final approved project shop drawings 14 days after transfer of the completed facility.
3.5 CONSTRUCTION CONTRACT SPECIFICATIONS
Submit final PDF file record construction contract specifications, including revisions thereto, 15 days after transfer of the completed facility.
3.6 AS-BUILT RECORD OF EQUIPMENT AND MATERIALS
Furnish one copy of preliminary record of equipment and materials used on the project 15 days prior to final inspection. This preliminary submittal will be reviewed and returned 2 days after final inspection with Government comments. Submit one electronic set of final record of equipment and materials 10 days after final inspection. Key the designations to the related area depicted on the contract drawings. List the following data:
RECORD OF DESIGNATED EQUIPMENT AND MATERIALS DATA
Description Specification Section Manufacturer and Catalog, Model, and Serial Number Composition and Size Where Used
3.7 OPERATION AND MAINTENANCE MANUALS
Provide project operation and maintenance manuals as specified in Section 01 78 23 OPERATION AND MAINTENANCE MANUALS DATA. Provide one
electronic copy of the Operation and Maintenance Manual files and
three hard copy of the Operation and Maintenance Manuals. Submit
to the Contracting Officer for approval within 14 calendar
days of the Beneficial Occupancy Date (BOD). Update and resubmit files for
final approval at BOD.
Leave premises “broom clean.” Clean interior and exterior glass surfaces exposed to view; remove temporary labels, stains and foreign substances; polish transparent and glossy surfaces; vacuum carpeted and soft surfaces. Clean equipment and fixtures to a sanitary condition. Replace filters of operating equipment. Clean debris from roofs, gutters, downspouts and drainage systems. Sweep paved areas and rake clean landscaped areas. Remove waste and surplus materials, rubbish and construction facilities from the site..
3.9 REAL PROPERTY RECORD
Near the completion of Project, but a minimum of 60 days prior to final acceptance of the work, complete, update draft DD FORM 1354 attached to this section, and submit an accounting of all installed property with Interim DD FORM 1354. Include any additional assets, improvements, and alterations from the Draft DD FORM 1354. Contact the Contracting Officer for any project specific information necessary to complete the DD FORM 1354. Refer to UFC 1-300-08 for instruction on completing the DD FORM 1354. For information purposes, a blank fillable PDF DD FORM 1354 may be obtained at the following:
Submit the completed Checklist for DD FORM 1354 of Installed Building Equipment items. Attach this list to the updated DD FORM 1354.
— End of Section —
SECTION 01 78 23
OPERATION AND MAINTENANCE DATA
PART 1 GENERAL
SD-10 Operation and Maintenance Data
O&M Database ; G, DPW – Engineering Division
Training Plan; G, DPW – Engineering Division
Training Outline; G, DPW – Engineering Division
Training Content; G, DPW – Engineering Division
SD-11 Closeout Submittals
Training Video Recording; G, DPW – Engineering Division
Validation of Training Completion; G, DPW – Engineering Division
1.2 OPERATION AND MAINTENANCE DATA
Submit Operation and Maintenance (O&M) Data for the provided equipment, product, or system, defining the importance of system interactions, troubleshooting, and long-term preventive operation and maintenance. Compile, prepare, and aggregate O&M data to include clarifying and updating the original sequences of operation to as-built conditions. Organize and present information in sufficient detail to clearly explain O&M requirements at the system, equipment, component, and subassembly level. Include an index preceding each submittal. Submit in accordance with this section and Section 01 33 00 SUBMITTAL PROCEDURES.
1.2.1 Package Quality
Documents must be fully legible. Operation and Maintenance data must be consistent with the manufacturer’s standard brochures, schematics, printed instructions, general operating procedures, and safety precautions.
1.2.2 Package Content
Provide data package content in accordance with paragraph SCHEDULE OF OPERATION AND MAINTENANCE DATA PACKAGES. Comply with the data package requirements specified in the individual technical sections, including the content of the packages and addressing each product, component, and system designated for data package submission, except as follows. Use Data Package 4 for commissioned items without a specified data package requirement in the individual technical sections. Provide a Data Package 4 instead of Data Package 1 or 2, as specified in the individual technical section, for items that are commissioned.
1.2.3 Changes to Submittals
Provide manufacturer-originated changes or revisions to submitted data if a component of an item is so affected subsequent to acceptance of the O&M Data. Submit changes, additions, or revisions required by the Contracting Officer for final acceptance of submitted data within 30 calendar days of the notification of this change requirement.
1.2.4 Commissioning Authority Review and Approval
Submit the commissioned systems and equipment submittals to the Commissioning Authority (CxA) to review for completeness and applicability. Obtain validation from the CxA that the systems and equipment provided meet the requirements of the Contract documents and design intent, particularly as they relate to functionality, energy performance, water performance, maintainability, sustainability, system cost, indoor environmental quality, and local environmental impacts. The CxA communicates deficiencies to the Contracting Officer. Submit the O&M manuals to the Contracting Officer upon a successful review of the corrections, and with the CxA recommendation for approval and acceptance of these O&M manuals. This work is in addition to the normal review procedures for O&M data.
1.3 O&M DATABASE
Develop an editable, electronic spreadsheet based on the equipment in the Operation and Maintenance Manuals that contains the information required to start a preventive maintenance program. As a minimum, provide list of system equipment, location installed, warranty expiration date, manufacturer, model, and serial number.
1.4 OPERATION AND MAINTENANCE MANUAL FILE FORMAT
Assemble data packages into electronic Operation and Maintenance Manuals. Assemble each manual into a composite electronically indexed file using the most current version of Adobe Acrobat or similar software capable of producing PDF file format. Provide compact disks (CD) or data digital versatile disk (DVD) as appropriate, so that each one contains operation, maintenance and record files, project record documents, and training videos. Include a complete electronically linked operation and maintenance directory.
Bookmark Product and Drawing Information documents using the current version of CSI Masterformat numbering system, and arrange submittals using the specification sections as a structure. Use CSI Masterformat and UFGS numbers along with descriptive bookmarked titles that explain the content of the information that is being bookmarked.
1.4.2 CD or DVD Label and Disk Holder or Case
Provide the following information on the disk label and disk holder or case:
a. Building Number
b. Project Title
c. Activity and Location
d. Construction Contract Number
e. Prepared For: (Contracting Agency)
f. Prepared By: (Name, title, phone number and email address)
g. Include the disk content on the disk label
i. Virus scanning program used
1.5 TYPES OF INFORMATION REQUIRED IN O&M DATA PACKAGES
The following are a detailed description of the data package items listed in paragraph SCHEDULE OF OPERATION AND MAINTENANCE DATA PACKAGES.
1.5.1 Operating Instructions
Provide specific instructions, procedures, and illustrations for the following phases of operation for the installed model and features of each system:
188.8.131.52 Safety Precautions and Hazards
List personnel hazards and equipment or product safety precautions for operating conditions. List all residual hazards identified in the Activity Hazard Analysis provided under Section 01 35 26 GOVERNMENT SAFETY REQUIREMENTS. Provide recommended safeguards for each identified hazard.
184.108.40.206 Operator Prestart
Provide procedures required to install, set up, and prepare each system for use.
220.127.116.11 Startup, Shutdown, and Post-Shutdown Procedures
Provide narrative description for Startup, Shutdown and Post-shutdown operating procedures including the control sequence for each procedure.
18.104.22.168 Normal Operations
Provide Control Diagrams with data to explain operation and control of systems and specific equipment. Provide narrative description of Normal Operating Procedures.
22.214.171.124 Emergency Operations
Provide Emergency Procedures for equipment malfunctions to permit a short period of continued operation or to shut down the equipment to prevent further damage to systems and equipment. Provide Emergency Shutdown Instructions for fire, explosion, spills, or other foreseeable contingencies. Provide guidance and procedures for emergency operation of utility systems including required valve positions, valve locations and zones or portions of systems controlled.
126.96.36.199 Operator Service Requirements
Provide instructions for services to be performed by the operator such as lubrication, adjustment, inspection, and recording gauge readings.
188.8.131.52 Environmental Conditions
Provide a list of Environmental Conditions (temperature, humidity, and other relevant data) that are best suited for the operation of each product, component or system. Describe conditions under which the item equipment should not be allowed to run.
184.108.40.206 Operating Log
Provide forms, sample logs, and instructions for maintaining necessary operating records.
220.127.116.11 Additional Requirements for HVAC Control Systems
Provide Data Package 5 and the following for control systems:
a. Narrative description on how to perform and apply functions, features, modes, and other operations, including unoccupied operation, seasonal changeover, manual operation, and alarms. Include detailed technical manual for programming and customizing control loops and algorithms.
b. Full as-built sequence of operations.
c. Copies of checkout tests and calibrations performed by the Contractor (not Cx tests).
d. Full points list. Provide a listing of rooms with the following information for each room:
(2) Room number
(3) Room name
(4) Air handler unit ID
(5) Reference drawing number
(6) Air terminal unit tag ID
(7) Heating or cooling valve tag ID
(8) Minimum cfm
(9) Maximum cfm
e. Full print out of all schedules and set points after testing and acceptance of the system.
f. Full as-built print out of software program.
g. Marking of system sensors and thermostats on the as-built floor plan and mechanical drawings with their control system designations.
1.5.2 Preventive Maintenance
Provide the following information for preventive and scheduled maintenance to minimize repairs for the installed model and features of each system. Include potential environmental and indoor air quality impacts of recommended maintenance procedures and materials.
18.104.22.168 Lubrication Data
Include the following preventive maintenance lubrication data, in addition to instructions for lubrication required under paragraph OPERATOR SERVICE REQUIREMENTS:
a. A table showing recommended lubricants for specific temperature ranges and applications.
b. Charts with a schematic diagram of the equipment showing lubrication points, recommended types and grades of lubricants, and capacities.
c. A Lubrication Schedule showing service interval frequency.
22.214.171.124 Preventive Maintenance Plan, Schedule, and Procedures
Provide manufacturer’s schedule for routine preventive maintenance, inspections, condition monitoring (predictive tests) and adjustments required to ensure proper and economical operation and to minimize repairs. Provide instructions stating when the systems should be retested. Provide manufacturer’s projection of preventive maintenance work-hours on a daily, weekly, monthly, and annual basis including craft requirements by type of craft. For periodic calibrations, provide manufacturer’s specified frequency and procedures for each separate operation.
a. Define the anticipated time required to perform each of each test (work-hours), test apparatus, number of personnel identified by responsibility, and a testing validation procedure permitting the record operation capability requirements within the schedule. Provide a remarks column for the testing validation procedure referencing operating limits of time, pressure, temperature, volume, voltage, current, acceleration, velocity, alignment, calibration, adjustments, cleaning, or special system notes. Delineate procedures for preventive maintenance, inspection, adjustment, lubrication and cleaning necessary to minimize repairs.
b. Repair requirements must inform operators how to check out, troubleshoot, repair, and replace components of the system. Include electrical and mechanical schematics and diagrams and diagnostic techniques necessary to enable operation and troubleshooting of the system after acceptance.
Provide manufacturer’s recommended procedures and instructions for correcting problems and making repairs.
126.96.36.199 Troubleshooting Guides and Diagnostic Techniques
Provide step-by-step procedures to promptly isolate the cause of typical malfunctions. Describe clearly why the checkout is performed and what conditions are to be sought. Identify tests or inspections and test equipment required to determine whether parts and equipment may be reused or require replacement.
188.8.131.52 Wiring Diagrams and Control Diagrams
Provide point-to-point drawings of wiring and control circuits including factory-field interfaces. Provide a complete and accurate depiction of the actual job specific wiring and control work. On diagrams, number electrical and electronic wiring and pneumatic control tubing and the terminals for each type, identically to actual installation configuration and numbering.
184.108.40.206 Repair Procedures
Provide instructions and a list of tools required to repair or restore the product or equipment to proper condition or operating standards.
220.127.116.11 Removal and Replacement Instructions
Provide step-by-step procedures and a list of required tools and supplies for removal, replacement, disassembly, and assembly of components, assemblies, subassemblies, accessories, and attachments. Provide tolerances, dimensions, settings and adjustments required. Use a combination of text and illustrations.
18.104.22.168 Spare Parts and Supply Lists
Provide lists of spare parts and supplies required for repair to ensure continued service or operation without unreasonable delays. Special consideration is required for facilities at remote locations. List spare parts and supplies that have a long lead-time to obtain.
22.214.171.124 Repair Work-Hours
Provide manufacturer’s projection of repair work-hours including requirements by type of craft. Identify, and tabulate separately, repair that requires the equipment manufacturer to complete or to participate.
1.5.4 Real Property Equipment
Provide a list of installed equipment furnished under this contract. Include all information usually listed on manufacturer’s name plate. In the “EQUIPMENT-IN-PLACE LIST” include, as applicable, the following for each piece of equipment installed: description of item, location (by room number), model number, serial number, capacity, name and address of manufacturer, name and address of equipment supplier, condition, spare parts list, manufacturer’s catalog, and warranty. Submit the final list 15 days after transfer of the completed facility.
Key the designations to the related area depicted on the contract drawings. List the following data:
RECORD OF DESIGNATED EQUIPMENT AND MATERIALS DATA
Description Specification Section Manufacturer and Catalog, Model, and Serial Number Composition and Size Where Used
Provide information required below and information not specified in the preceding paragraphs but pertinent to the maintenance or operation of the product or equipment. Include the following:
126.96.36.199 Product Submittal Data
Provide a copy of SD-03 Product Data submittals documented with the required approval.
188.8.131.52 Manufacturer’s Instructions
Provide a copy of SD-08 Manufacturer’s Instructions submittals documented with the required approval.
184.108.40.206 O&M Submittal Data
Provide a copy of SD-10 Operation and Maintenance Data submittals documented with the required approval.
220.127.116.11 Parts Identification
Provide identification and coverage for the parts of each component, assembly, subassembly, and accessory of the end items subject to replacement. Include special hardware requirements, such as requirement to use high-strength bolts and nuts. Identify parts by make, model, serial number, and source of supply to allow reordering without further identification. Provide clear and legible illustrations, drawings, and exploded views to enable easy identification of the items. When illustrations omit the part numbers and description, both the illustrations and separate listing must show the index, reference, or key number that will cross-reference the illustrated part to the listed part. Group the parts shown in the listings by components, assemblies, and subassemblies in accordance with the manufacturer’s standard practice. Parts data may cover more than one model or series of equipment, components, assemblies, subassemblies, attachments, or accessories, such as typically shown in a master parts catalog.
18.104.22.168 Warranty Information
List and explain the various warranties and clearly identify the servicing and technical precautions prescribed by the manufacturers or contract documents in order to keep warranties in force. Include warranty information for primary componentsof the system. Provide copies of warranties required by Section 01 78 00 CLOSEOUT SUBMITTALS.
22.214.171.124 Extended Warranty Information
List all warranties for products, equipment, components, and sub-components whose duration exceeds one year. For each warranty listed, indicate the applicable specification section, duration, start date, end date, and the point of contact for warranty fulfillment. Also, list or reference the specific operation and maintenance procedures that must be performed to keep the warranty valid. Provide copies of warranties required by Section 01 78 00 CLOSEOUT SUBMITTALS.
126.96.36.199 Personnel Training Requirements
Provide information available from the manufacturers that is needed for use in training designated personnel to properly operate and maintain the equipment and systems.
188.8.131.52 Testing Equipment and Special Tool Information
Include information on test equipment required to perform specified tests and on special tools needed for the operation, maintenance, and repair of components. Provide final set points.
184.108.40.206 Testing and Performance Data
Include completed prefunctional checklists, functional performance test forms, and monitoring reports. Include recommended schedule for retesting and blank test forms. Provide final set points.
220.127.116.11 Field Test Reports
Provide a copy of Field Test Reports (SD-06) submittals documented with the required approval.
18.104.22.168 Contractor Information
Provide a list that includes the name, address, and telephone number of the General Contractor and each Subcontractor who installed the product or equipment, or system. For each item, also provide the name address and telephone number of the manufacturer’s representative and service organization that can provide replacements most convenient to the project site. Provide the name, address, and telephone number of the product, equipment, and system manufacturers.
1.6 SCHEDULE OF OPERATION AND MAINTENANCE DATA PACKAGES
Provide the O&M data packages specified in individual technical sections. The information required in each type of data package follows:
1.6.1 Data Package 1
a. Safety precautions and hazards
b. Cleaning recommendations
c. Maintenance and repair procedures
d. Warranty information
e. Extended warranty information
f. Contractor information
g. Spare parts and supply list
1.6.2 Data Package 2
a. Safety precautions and hazards
b. Normal operations
c. Environmental conditions
d. Lubrication data
e. Preventive maintenance plan, schedule, and procedures
f. Cleaning recommendations
g. Maintenance and repair procedures
h. Removal and replacement instructions
i. Spare parts and supply list
j. Parts identification
k. Warranty information
l. Extended warranty information
m. Contractor information
1.6.3 Data Package 3
a. Safety precautions and hazards
b. Operator prestart
c. Startup, shutdown, and post-shutdown procedures
d. Normal operations
e. Emergency operations
f. Environmental conditions
g. Operating log
h. Lubrication data
i. Preventive maintenance plan, schedule, and procedures
j. Cleaning recommendations
k. Troubleshooting guides and diagnostic techniques
l. Wiring diagrams and control diagrams
m. Maintenance and repair procedures
n. Removal and replacement instructions
o. Spare parts and supply list
p. Product submittal data
q. O&M submittal data
r. Parts identification
s. Warranty information
t. Extended warranty information
u. Testing equipment and special tool information
v. Testing and performance data
w. Contractor information
x. Field test reports
1.6.4 Data Package 4
a. Safety precautions and hazards
b. Operator prestart
c. Startup, shutdown, and post-shutdown procedures
d. Normal operations
e. Emergency operations
f. Operator service requirements
g. Environmental conditions
h. Operating log
i. Lubrication data
j. Preventive maintenance plan, schedule, and procedures
k. Cleaning recommendations
l. Troubleshooting guides and diagnostic techniques
m. Wiring diagrams and control diagrams
n. Repair procedures
o. Removal and replacement instructions
p. Spare parts and supply list
q. Repair work-hours
r. Product submittal data
s. O&M submittal data
t. Parts identification
u. Warranty information
v. Extended warranty information
w. Personnel training requirements
x. Testing equipment and special tool information
y. Testing and performance data
z. Contractor information
aa. Field test reports
1.6.5 Data Package 5
a. Safety precautions and hazards
b. Operator prestart
c. Start-up, shutdown, and post-shutdown procedures
d. Normal operations
e. Environmental conditions
f. Preventive maintenance plan, schedule, and procedures
g. Troubleshooting guides and diagnostic techniques
h. Wiring and control diagrams
i. Maintenance and repair procedures
j. Removal and replacement instructions
k. Spare parts and supply list
l. Product submittal data
m. Manufacturer’s instructions
n. O&M submittal data
o. Parts identification
p. Testing equipment and special tool information
q. Warranty information
r. Extended warranty information
s. Testing and performance data
t. Contractor information
u. Field test reports
v. Additional requirements for HVAC control systems
PART 2 PRODUCTS
PART 3 EXECUTION
Prior to acceptance of the facility by the Contracting Officer for Beneficial Occupancy, provide comprehensive training for the systems and equipment specified in the technical specifications. The training must be targeted for the building maintenance personnel, and applicable building occupants. Instructors must be well-versed in the particular systems that they are presenting. Address aspects of the Operation and Maintenance Manual submitted in accordance with Section 01 78 00 CLOSEOUT SUBMITTALS.. Training must include classroom or field lectures based on the system operating requirements. The location of classroom training requires approval by the Contracting Officer.
3.1.1 Training Plan
Submit a written training plan to the Contracting Officer for approval at least 60 calendar days prior to the scheduled training. Training plan must be approved by the Quality Control Manager (QC) prior to forwarding to the Contracting Officer. Also, coordinate the training schedule with the Contracting Officer and QC. Include within the plan the following elements:
a. Equipment included in training
b. Intended audience
c. Location of training
d. Dates of training
f. Outline of the information to be presented and subjects covered including description
g. Start and finish times and duration of training on each subject
h. Methods (e.g. classroom lecture, video, site walk-through, actual operational demonstrations, written handouts)
i. Instructor names and instructor qualifications for each subject
j. List of texts and other materials to be furnished by the Contractor that are required to support training
k. Description of proposed software to be used for video recording of training sessions.
3.1.2 Training Content
The core of this training must be based on manufacturer’s recommendations and the operation and maintenance information. The QC is responsible for overseeing and approving the content and adequacy of the training. Spend 95 percent of the instruction time during the presentation on the OPERATION AND MAINTENANCE DATA. Include the following for each system training presentation:
a. Start-up, normal operation, shutdown, unoccupied operation, seasonal changeover, manual operation, controls set-up and programming, troubleshooting, and alarms.
b. Relevant health and safety issues.
c. Discussion of how the feature or system is environmentally responsive. Advise adjustments and optimizing methods for energy conservation.
d. Design intent.
e. Use of O&M Manual Files.
f. Review of control drawings and schematics.
g. Interactions with other systems.
h. Special maintenance and replacement sources.
i. Tenant interaction issues.
3.1.3 Training Outline
Provide the Operation and Maintenance Manual Files (Bookmarked PDF) and a written course outline listing the major and minor topics to be discussed by the instructor on each day of the course to each trainee in the course. Provide the course outline 14 calendar days prior to the training.
3.1.4 Training Video Recording
Record classroom training session(s) on video. Provide to the Contracting Officer two copies of the training session(s) in DVD video recording format. Capture within the recording, in video and audio, the instructors’ training presentations including question and answer periods with the attendees. The recording camera(s) must be attended by a person during the recording sessions to assure proper size of exhibits and projections during the recording are visible and readable when viewed as training.
3.1.5 Unresolved Questions from Attendees
If, at the end of the training course, there are questions from attendees that remain unresolved, the instructor must send the answers, in writing, to the Contracting Officer for transmittal to the attendees, and the training video must be modified to include the appropriate clarifications.
3.1.6 Validation of Training Completion
Ensure that each attendee at each training session signs a class roster daily to confirm Government participation in the training. At the completion of training, submit a signed validation letter that includes a sample record of training for reporting what systems were included in the training, who provided the training, when and where the training was performed, and copies of the signed class rosters. Provide two copies of the validation to the Contracting Officer, and one copy to the Operation and Maintenance Manual Preparer for inclusion into the Manual’s documentation.
3.1.7 Quality Control Coordination
Coordinate this training with the QC in accordance with Section 01 45 00.00 10 QUALITY CONTROL.
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