04 Jul 2018

United States-New York: C40 Cities: Climate Action Planning Programme — Technical Assistance Framework

Type of document: Invitation to tender
Country: United States
OJEU Ref: (2018/S 125-287060/EN)
Nature of contract: Service contract
Procedure: Restricted procedure
Type of bid required: Global bid

Contract notice
Services
Directive 2014/24/EU

Section I: Contracting authority
I.1) Name and addresses
Official name: C40 Cities Climate Leadership Group, Inc.
Postal address: 120 Park Ave, Floor 23
Town: New York
Postal code: 10017
Country: United States
Telephone: +1 6463249209
Email: lkim@c40.org
Internet address(es):
Main address: www.c40.org
Address of the buyer profile:

I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge,at:
Additional information can be obtained from:
the above mentioned address
Tenders or requests to participate must be submitted:
electronically via:
I.4) Type of the contracting authority
Other type: non-profit organisation (non-regulated)
I.5) Main activity
Environment

Section II: Object
II.1) Scope of the procurement
II.1.1) Title: C40 Cities: Climate Action Planning Programme — Technical Assistance Framework
II.1.2) Main CPV code: 90712100
II.1.3) Type of contract: Services
II.1.4) Short Description: C40 Cities Climate Leadership Group, Inc. (C40) is a non-profit organisation which supports international cities to collaborate effectively, share knowledge and drive sustainable action on climate change. C40 expects to be receiving funding support from the UK Government’s Department for Business, Energy and Industrial Strategy (BEIS) and the Danish Government’s Ministry of Foreign Affairs, which will be used to fund the delivery of climate action plans in 15 cities located across South America and South East Asia. Through 2 procurement processes, C40 intends to procure high-quality consultancy services. This procurement seeks to secure a panel of specialist consultants to deliver technical expertise to collaborate with “City Consultants”. City Consultants are currently being appointed pursuant to an alternative procurement exercise, and their role will be to deliver support locally utilising their experience of working with relevant key stakeholders within those cities.
II.1.5) Estimated total value:
Value excluding VAT: 3600000 Currency: USDII.1.6) Information about lots:
The contract is divided into lots: Yes
Tenders may be submitted for all lots
II.2) Description
II.2.1) Title: Technical Assistance Framework Agreement — Buenos Aires, Quito, Lima, Guadalajara and Medellin

Lot No:1
II.2.2) Additional CPV code(s)
90712100, 90700000, 90711000, 90711300, 90711400, 90712000, 90720000, 71314300, 71351200, 71600000, 71621000, 72224000, 73200000, 73210000, 73220000, 71356200, 71356000, 90713000

II.2.3) Place of performance
Nuts code: 00
Main site or place of performance:
Buenos Aires, Quito, Lima, Guadalajara and Medellin

II.2.4) Description of the procurement:
To support the development of a climate action plan that is aligned with the requirements of C40’s Climate Action Planning Framework, C40 wishes to procure a panel of four consultants to work with C40 and City Consultants in the above cities to deliver the Climate Action Planning Programme which will encompass the following work packages:
Work Package 1 Strategic Climate Action Planning Appraisal
Work Package 2 GHG Emissions and Climate Risk Assessment
Work Package 3 Action and Plan Development
Work Package 4 Climate Action Plan Review
Work Package 5 Coordination and Knowledge Sharing
Further details on the scope of each work package can be found in the Specification which is available via the Box Link at Particularly for Work Packages 2, 3, and 5, C40 wishes to procure technical consultants with deep technical expertise on the topic of climate change planning within the context of mitigation, adaptation and inclusivity with some geographic and context-specific experience. Consultancies will be required to undertake specific technical modules of support for cities ranging from climate risk assessment and GHG scenario modelling to stakeholder engagement and inclusivity analysis. In addition, consultancies will have the opportunity to also bid for the production and development of a set of strategic tools and resources on inclusive climate action and climate action impact assessment, as listed in Lot 4 of this contract notice. Consultancies will need to ensure effective coordination and knowledge sharing with the City Consultants (to be procured via a separate procurement process) amongst C40, the C40 city adviser, and the city. Overall, the consultancies will work closely with the City Consultants who will work on Work Packages 1-5 in terms of being the coordinating partner for a city. The City Consultants will demonstrate broad expertise across the climate action planning agenda combined with a strong understanding of the local political, institutional, socio-economic and cultural context.
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value:
Value excluding VAT: 1000000 Currency: USD
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:The initial contract period is for 25 months but C40 reserves the right to have an option to extend this contract for up to an additional 23 months.

II.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 8
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Technical Assistance Framework Agreement — Rio de Janeiro, Sao Paulo, Curitiba and Salvador

Lot No:2
II.2.2) Additional CPV code(s)
90712100, 90700000, 90711000, 90711300, 90711400, 90712000, 90720000, 71314300, 71351200, 71600000, 71621000, 72224000, 73200000, 73210000, 73220000, 71356200, 71356000, 90713000

II.2.3) Place of performance
Nuts code: 00
Main site or place of performance:
Rio de Janeiro, Sao Paulo, Curitiba and Salvador

II.2.4) Description of the procurement:
To support the development of a climate action plan that is aligned with the requirements of C40’s Climate Action Planning Framework, C40 wishes to procure a panel of four consultants to work with C40 and City Consultants in the above cities to deliver the Climate Action Planning Programme which will encompass the following work packages:
Work Package 1 Strategic Climate Action Planning Appraisal
Work Package 2 GHG Emissions and Climate Risk Assessment
Work Package 3 Action and Plan Development
Work Package 4 Climate Action Plan Review
Work Package 5 Coordination and Knowledge Sharing
Further details on the scope of each work package can be found in the Specification which is available via the Box Link at Particularly for Work Packages 2, 3, and 5, C40 wishes to procure technical consultants with deep technical expertise on the topic of climate change planning within the context of mitigation, adaptation and inclusivity with some geographic and context-specific experience. Consultancies will be required to undertake specific technical modules of support for cities ranging from climate risk assessment and GHG scenario modelling to stakeholder engagement and inclusivity analysis. In addition, consultancies will have the opportunity to also bid for the production and development of a set of strategic tools and resources on inclusive climate action and climate action impact assessment, as listed in Lot 4 of this contract notice. Consultancies will need to ensure effective coordination and knowledge sharing with the City Consultants (to be procured via a separate procurement process) amongst C40, the C40 city adviser, and the city. Overall, the consultancies will work closely with the City Consultants who will work on Work Packages 1-5 in terms of being the coordinating partner for a city. The City Consultants will demonstrate broad expertise across the climate action planning agenda combined with a strong understanding of the local political, institutional, socio-economic and cultural context.
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value:
Value excluding VAT: 800000 Currency: USD
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:The initial contract period is for 25 months but C40 reserves the right to have an option to extend this contract for up to an additional 23 months.

II.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 8
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Technical Assistance Framework Agreement — Kuala Lumpur, Quezon City, Jakarta, Bangkok, Ho Chi Minh City and Hanoi

Lot No:3
II.2.2) Additional CPV code(s)
90712100, 90700000, 90711000, 90711300, 90711400, 90712000, 90720000, 71314300, 71351200, 71600000, 71621000, 72224000, 73200000, 73210000, 73220000, 71356200, 71356000, 90713000

II.2.3) Place of performance
Nuts code: 00
Main site or place of performance:
Kuala Lumpar, Quezon City, Jakarta, Bangkok, Ho Chi Minh City and Hanoi

II.2.4) Description of the procurement:
To support the development of a climate action plan that is aligned with the requirements of C40’s Climate Action Planning Framework, C40 wishes to procure a panel of four consultants to work with C40 and City Consultants in the above cities to deliver the Climate Action Planning Programme which will encompass the following work packages:
Work Package 1 Strategic Climate Action Planning Appraisal
Work Package 2 GHG Emissions and Climate Risk Assessment
Work Package 3 Action and Plan Development
Work Package 4 Climate Action Plan Review
Work Package 5 Coordination and Knowledge Sharing
Further details on the scope of each work package can be found in the Specification which is available via the Box Link at Particularly for Work Packages 2, 3, and 5, C40 wishes to procure technical consultants with deep technical expertise on the topic of climate change planning within the context of mitigation, adaptation and inclusivity with some geographic and context-specific experience. Consultancies will be required to undertake specific technical modules of support for cities ranging from climate risk assessment and GHG scenario modelling to stakeholder engagement and inclusivity analysis. In addition, consultancies will have the opportunity to also bid for the production and development of a set of strategic tools and resources on inclusive climate action and climate action impact assessment, as listed in Lot 4 of this contract notice. Consultancies will need to ensure effective coordination and knowledge sharing with the City Consultants (to be procured via a separate procurement process) amongst C40, the C40 city adviser, and the city. Overall, the consultancies will work closely with the City Consultants who will work on Work Packages 1-5 in terms of being the coordinating partner for a city. The City Consultants will demonstrate broad expertise across the climate action planning agenda combined with a strong understanding of the local political, institutional, socio-economic and cultural context.
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value:
Value excluding VAT: 1200000 Currency: USD
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:The initial contract period is for 25 months but C40 reserves the right to have an option to extend this contract for up to an additional 23 months.

II.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 8
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no
II.2.1) Title: Technical Assistance Framework Agreement — Strategic Resources Production (Inclusive Climate Action)

Lot No:4
II.2.2) Additional CPV code(s)
90712100, 90700000, 90711000, 90711300, 90711400, 90712000, 90720000, 71314300, 71351200, 71600000, 71621000, 72224000, 73200000, 73210000, 73220000, 71356200, 71356000, 90713000

II.2.3) Place of performance
Nuts code: 00
Main site or place of performance:
Buenos Aires
Quito
Lima
Guadalajara
Medellin
Salvador, Rio de Janeiro, Sao Paulo and Curitiba
Kuala Lumpur
Quezon City
Jakarta
Bangkok
Ho Chi Minh City and Hanoi

II.2.4) Description of the procurement:
To support the development of a climate action plan that is aligned with the requirements of C40’s Climate Action Planning Framework, C40 wishes to procure a panel of 2 Strategic Consultants. The strategic tools and resources to be procured as part of the Lot 4 Framework will form a significant piece of C40’s flagship Inclusive Climate Action initiative. The ultimate aim is to offer cities in the C40 network (including those in Latin America/South east Asia named above) a customised roadmap with hands-on support, collaborative training and assessments, best practice exchange, thought leadership guidance and innovative partnerships to plan, build consensus for and deliver bold climate action that is equitable and beneficial for all. To assist the provision of these resources, the indicative tasks and services have been divided into two key components.
— Component 1: Inclusivity Guidelines,
— Component 2: Benefits Guidelines and tools.
Further details on the scope of each work package can be found in the Specification which is available via the Box Link at
C40 estimates that the total potential value of Lot 4 will be approximately 600 000 USD (note that C40 has an initial budget of 320 000 USD. C40 is currently seeking to secure further funding, however C40 is not able to guarantee any minimum volume of work, or that its budget will increase).
II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value:
Value excluding VAT: 600000 Currency: USD
II.2.7) Duration of the contract,framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewalyes Description of renewals:The initial contract period is for 26 months but C40 reserves the right to have an option to extend it for up to an additional 22 months. C40 estimates the total potential value of Lot 4 will be 600 000 USD. C40 has an initial budget of 320 000 USD. C40 is seeking to secure further funding, however C40 is not able to guarantee any minimum volume of work, or that its budget will increase.

II.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 5
II.2.10) Information about variants
Variants will be accepted: no
II.2.11) Information about options
Options: no
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:no

Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents

III.2.2) Contract performance conditions: Bidders which are subsequently successful in this procurement exercise may be required to actively participate in the achievement of social and/or environmental objectives. Accordingly contract performance conditions may relate in particular to social, environmental or other corporate social responsibility considerations. Further details will be set out in the procurement documents.

Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement:4
In the case of framework agreements,provide justification for any duration exceeding 4 years:
Note that it is envisaged that there will be 4 maximum participants for Lots 1-3 and 2 maximum participants for Lot 4.
IV.1.8) Information about the Government Procurement Agreement(GPA)
The procurement is covered by the Government Procurement Agreement: no
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:2018/S 057-127234
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 2018-08-10 Local time: 17:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date: 2018-09-07
IV.2.4) Languages in which tenders or requests to participate may be submitted:EN
IV.2.6) Minimum time frame during which the tender must maintain the tender
Duration in months:2(from the date stated for receipt of tender)

Section VI: Complementary information
VI.1) Information about recurrence:
This is a recurrent procurement: no
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information:
Deadlines indicated in Sections IV.2.2 — IV2.3 are for Lots 1-3 only.
Note that for Lot 4 deadlines: PQQ responses are due by 30.7.2018 5:00 pm BST. The ITT issue date is 20 Aug 2018 and the contract award date is 12.10.2018. Please refer to the timetable in the PQQ for further details on Lot 4 deadlines.
Additionally, for section IV.1.3, the maximum number of participants for Lots 1-3 will be 4 and for Lot 4 will be 2.
C40 is not subject to the public procurement rules in the UK, Denmark or elsewhere and is voluntarily advertising this opportunity in the Official Journal. However, in accordance with the terms of its grant agreements, C40 intends to run an open, fair and transparent process in order to appoint a panel of consultants to deliver technical support.
C40 intends to conduct this procurement by following the Restricted Procedure in accordance with the Public Contracts Regulations 2015 (the “Regulations”). In doing so, C40 is not to be taken as acknowledging that it is a contracting authority within the meaning of the Regulations, or as accepting any legal obligation to follow those procedures in the case of this or any other procurement.
Any reference to “Local time” in this notice refers to the British Summer Time zone (BST).
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(MT Ref:212451)
VI.4) Procedures for review
VI.4.1) Review body
Official name: C40 Cities Climate Leadership Group, Inc.
Postal address: 120 Park Ave, Floor 23
Town: New York
Postal code: 10017
Country: United States
Telephone: +1 6463249209
Internet address: www.c40.org
VI.5) Date of dispatch of this notice:2018-06-29