22 Jun 2017


Type of document: Contract Notice
Country: United States


Department of the Army

Official Address:

Zip Code:



Date Posted:


Contract Description:
1. SCOPE OF WORK. To perform as an Organist/Pianist for the Catholic Mass and Protestant Worship
services which meet at the Post Chapel, Fort Hamilton, 219 Grimes Road, Brooklyn, NY 11252.
Coordinate with the responsible Chaplain/Priest to play the organ/piano/keyboard for weekly Mass,
weekly service, weekly rehearsal, special religious holidays and special religious services and music
planning/meeting sessions for the respective faith groups. Special events will not exceed one per 6
months with one rehearsal per event.
a. Designation of Technical Representative: Garrison Chaplain (Currently Chaplain (MAJ) Donald Ehrke,
718-630-4969, or his authorized representative is designated as the Technical Representative of the
Contracting Officer for the purpose of technical surveillance of performances and inspection of materials
for work being performed under this contract. No inspector is authorized to change any provision of the
specifications without written authorization of the contracting officer nor shall the presence or absence of
an inspector relieve the Contractor from any requirements of the contract.
b. Receiving reports responsibility: The Contracting Officer Representative (COR) is responsible for
preparing the receiving report and ensuring that the Contractor is paid monthly for the amount of services
a. Applicants must be willing to undergo a background check. The Contractor shall be fully qualified to
perform the required services without any supervision or direction by government personnel.
b. Contractors will perform live a 15 minute audition and conduct an interview with the Garrison Chaplain
either telephonically or in person prior to the awarding of the contract.
c. Contractor Points of Contact. The Contractor shall provide the Contracting Officer with the names of a
primary and alternate point of contact with telephone numbers, in case of emergency.
3. HOURS OF OPERATION. The Contractor shall provide the required products and services as
a. Sunday 0930-1030: Catholic Mass
Sunday 1045-1230: Protestant Services
Thursday 1930-2030: Protestant Rehearsal (Alternate 1300-1400 Sunday)
Special events, rehearsals or planning meetings as coordinated with the Technical
b. Payment for services rendered is not based upon time spent, but rather upon the service/rehearsal.
The COR will determine a proper length for rehearsals if needed.
a. Office and equipment. The Government will furnish instruments, i.e. organ and piano, at Ft. Hamilton
Post Chapel as necessary.
b. Utilities. The Government will provide all utilities, such as electrical and water, to perform the services
required by the contract, at the site of delivery of the services on Federal property. The Government will
not make any modifications to utility outlets to accommodate Contractor’s equipment.
c. The Government shall not furnish the Contractor with government living quarters, office space or
equipment except as specified in paragraph 4a.
a. The Contractor shall furnish his/her own transportation to and from the work site(s).
b. The Government will not be liable for loss, damage, theft, or maintenance of personal equipment.
a. The Contractor is solely responsible for all tax liabilities. No provision are implied or provided in this
contract for any benefits such as medical care, retirement, or worker’s compensation. This is a Non-
Personal contract.
b. The Contractor shall regard personal information on all applicants, volunteers, and participants as
confidential. As required by public laws and military regulations, the Contractor will divulge information of
illegal activities to the proper authorities.
c. The Contractor shall present a neat, well-groomed appearance appropriate for chapel worship services
during all times while he/she is performing services under this contract.
d. The Contractor must be on location at least fifteen minutes before any worship service or religious
event. This is essential due to the central role, which the Organist/Pianist is to each worship service.
e. The Contractor will coordinate music with the chaplain responsible for the worship service and the
worship leader no later than two calendar days prior to the service.
f. Provide the Contracting Officer Representative (COR) with hardcopy invoices each month within five
business days after the first day of the month. Invoices shall be submitted digitally through Wide Area
Workflow, WAWF. The COR is the approval authority for all requests for payments.
g. Obtain approval from the COR for new special events.
7. ADMINISTRATION. Administration for the purpose of this contract is the completion of reports,
government forms, and other input that may be required for each contract product service.
a. Document of Work/Reports. The Contractor shall maintain a log of the work performed under this
contract, and shall provide a copy of the log to the COR on a monthly basis.
b. The Contractor will complete reports in the Contracting Manpower Reporting Application (CMRA) as
required. CMRA is as follows:
The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and
maintains a secure Army data collection site where the contractor will report all contractor manpower
(including subcontractor manpower) required for performance of this contract. The contractor is required
to completely fill in all the information in the format using the following web address
The required information includes: (1) Contracting Office, Contracting Officers, Contracting Officer’s
Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning
and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail
address, identity of contractor employee entering data; (5) Estimated direct labor hours (including
subcontractors); (6) Estimated direct labor dollars paid this reporting period (including subcontractors); (7)
Total payments (including subcontractors); (8) Predominant Federal Service Code (FSC) reflecting
services provided by contractor (and separate predominant FSC for each subcontractor if different); (9)
Estimated data collection costs; (10) Organizational title associated with the Unit Identification Code (UIC)
for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with
its UIC for the purposes of reporting this information); (11) Locations where contractor and subcontractors
perform work (specified by zip code in the United States and nearest city, country, when in an overseas
location, using the standardized nomenclature provided on the website); (12) Presence of deployment or
contingency contract language; and (13) Number of contractor and subcontractor employees deployed in
theater this reporting period (per country. As part of this submission, the contractor will also provide the
estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the
period of performance not to exceed 12 months ending September 30 of each government fiscal year and
must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to
the database server or fill in the file on the website. The XML direct transfer is a format for transferring
filed from a contractor’s systems to the secure website without the need for separate data entries for each
required data element at the website. The specific formats for the XML direct transfer may be downloaded
from the website.
Note: Information from the secure website is considered to be proprietary in nature when the contract
number and contractor identity are associated with direct labor hours and direct labor dollars. AT no time
will any data be released to the public with the contractor name and contract number associated with the
(1) The Chaplain Resource Manager will provide applicable forms, SOPs and instructions to the
d. Privacy Act. The Contractor shall be familiar with and ensure compliance with provisions of the Privacy
Act, Freedom of Information Act, and limitations on government collection of personal and statistical data
on nonaffiliated personnel.
(1) Applicable government regulations concerning these acts will be made available to the Contractor for
review by the Staff Chaplain.
REMARKS: Contractor will adhere to the terms of this contract. Under no circumstances will
contractor perform any other services not covered in this contract. If contractor needs to perform
any service not specified in this contract, he/she will not charge the Post Chapel for services
rendered without prior approval of the Contracting Officer.
a. AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to
Army installations, facilities and controlled access areas shall complete AT Level I awareness training
prior to the contract work start date. The contractor shall submit certificates of completion for each
affected contractor employee and subcontractor employee to the COR or to the contracting officer if a
COR is not assigned, within 10 calendar days after completion of training by all employees and
subcontractor personnel. AT Level I awareness training is available at the following website:
Contact the Ft Hamilton Anti-Terrorism Office (718) 630-4814
for additional details.
b. Access and General Protection/Security Policy and Procedures. Contractor and all associated subcontractors
employees shall comply with applicable installation, camp, facility and area commander
installation/facility access and local security policies and procedures. The contractor shall also provide all
information required for background checks to meet installation access requirements to be accomplished
by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor
workforce must comply with all personal identity verification requirements as directed by DOD, HQDA
and/or local policy. In addition to the changes otherwise authorized by the changes clause of this
contract, should the Force Protection Condition (FPCON) at any individual facility or installation change,
the Government may require changes in contractor security matters or processes. Contact Ft Hamilton
Physical Security Office at (718) 630-4288 for additional info on access to Ft Hamilton.
c. iWATCH Training. The contractor and all associated sub-contractors shall brief all employees on the
local iWATCH program (training standards provided by the requiring activity ATO). This local developed
training will be used to inform employees of the types of behavior to watch for and instruct employees to
report suspicious activity to the COR. This training shall be completed prior to the contract work start date.
On-site iWATCH training is given by the Physical Security / Force Protection Officer on Tuesdays and
Thursdays 1300-1500 hrs.
d. OPSEC Training. Per AR 530-1, Operations Security, new contractor employees must complete Level
I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must
complete annual OPSEC awareness training.

Response Date:

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